Polycom 5.3 manual User Menu and Guest Book, Context-Sensitive Conference Commands

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Conference Scheduling Overview

State	Description

Declined	Applies only to conferences scheduled through the Polycom
Conference	Scheduling Plugin for Microsoft Outlook. This state
	indicates that most participants did not accept the
	conference invitation.

Conference End	The conference is ending, i.e., it is in its last five minutes
Warning	unless someone extends it.

Context-Sensitive Conference Commands

Besides the constant Refresh and Add commands, the Actions section may include these context-sensitive commands depending on the type of conference selected.

Command	Description

Available for future conferences only

Edit	Use this command to edit the selected conference. For
	more information, see “Edit a Conference” on page 23.

Available for future and past conferences

Delete	Use this command to delete the selected conference.

Available for future, past, and active conferences

Copy	Use this command to copy the selected conference.

Available for active conferences only

Manage	Use this command to display the Manage Conference
	page for the conference selected in the Conference List.
	Use this command to manage participants and endpoints in
	the selected active conference. For more information, see
	“Manage an Active Conference” on page 29.

Terminate	Ends the selected conference.

User Menu and Guest Book

The Polycom CMA system User menu provides access to the system Guest Book. The Guest Book is a system-wide directory that includes guest participants who were added explicitly or saved during scheduling to the Guest Book. They are referred to as static entries because they are not imported through the dynamically updated enterprise directory or included in the system Global Address Book. The Guest Book is limited to 500 entries.

Polycom, Inc.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Index Advanced Scheduling OperationsConference and Participant Details Scheduling Overview Polycom CMA System OverviewGeneral Scheduling Information Log Into the Polycom CMA SystemBridge Selection and Cascading Scheduling Participants and EndpointsBridge Scheduling and Reassignment Filter and Search a List Field Input RequirementsBarbara Smithe Click Settings in the top-right corner Change PasswordClick Change Password Log Out of the Polycom CMA SystemPolycom CMA System Web Scheduling Guide Conference list Conference Menu and ViewsPolycom CMA system Conference menu provides these views Section Description Conference views have these sectionsRefresh AddConference Views-Future and Ongoing Conferences may be in the following states Conference StatesUser Menu and Guest Book Context-Sensitive Conference CommandsCommand Description Context-Sensitive Guest Book CommandsAdd a Guest to the System Guest Book Guest Book has these fieldsUsername @domain .com If the guest has an IP H.32.3 endpoint, configureClick OK Delete a Guest from the System Guest Book Edit a Guest in the System Guest BookClick Edit Guest Click Delete GuestPolycom CMA System Web Scheduling Guide Go to Conference Future and click Add Add/Schedule a ConferenceFor an Audio Only conference To make the conference recurringChange the Conference Type to Audio Only Participants and Rooms listClick Add Guest Setting DescriptionParticipants and Rooms list Select the conference of interest and click Edit Edit a ConferenceGo to Conference Future Change the Conference Type to Audio Only Copy a Conference Edit a Participant’s SettingsSpecify how the participant will join the conference Edit a Room’s Settings View Scheduling Information for a Conference Edit Conference Settings onGo to Conference Ongoing Manage an Active ConferenceUse these participant actions as needed Command Use this command toUse these conference actions as needed New Conference Participants list Add Additional Participants to an Active ConferenceParticipants list Click Add Participant and then click Add Guest From the Conference Actions list, click Add Room Add a Room to an Active ConferenceView the Video of a Participant in an Active Conference Manage a Participant’s Endpoint During a Conference GDS View a Participant’s Details During a ConferenceMGC , RMX , GW/MCU , Other , and Tandberg Delete a Conference Terminate an Active ConferencePolycom CMA System Web Scheduling Guide Advanced Scheduling Operations Edit Conference SettingsConference Requires Chairperson selected but Chairperson featureDial-In+Dial-Out SwitchingSetting Description People and Content VO. This Polycom proprietary Application Sharing. Allows two or more Select a Bridge for a ConferenceClick Manual Cascade Create a Cascaded Conference Across Multiple BridgesAdd Link dialog box, select the Link Type Conference Details section has these fields Conference ImageConference Details VGA Mode is None Conference FeaturesConference Features section has these fields MCU Bridge MCU FeaturesParticipants section has these fields Participants ListParticipant Details section has these fields Participant DetailsSection Description Participant Settings dialog box has these fields Participant SettingsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc