Polycom 5.3 manual Click Add Participant and then click Add Guest, Setting Description

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Polycom CMA System Web Scheduling Guide

eIf necessary, edit the new participants’ settings. See “Edit a Participant’s Settings” on page 25.

4To add participants from the Guest Book: a Click Add Guest.

b From the Guest Book dialog box, select the guest’s name from the list.

The guest’s name appears in the underlying New Conference

Participants list.

cRepeat step b to add all guest participants and then click Close.

5To add new guest participants (participants not available from the local directory, enterprise directory, or Guest Book):

a Click Add Participant and then click Add Guest.

b In the Add Guest dialog box, enter the participant’s Name, Email address, and Location. Note that the Email address field is ASCII only.

c Specify how the participant will join the conference.

Setting	Description

In person	The participant will attend the conference by
	physically joining another participant who is
	attending the conference.

Use Video	The participant will attend the conference
	using a video endpoint system.

dFor a guest with a video endpoint:

»Set the Bit Rate and Dial Type as required. You can change the connection speed for an endpoint up to the maximum speed specified by the conference template.

»If you select a Dial Type of IP, enter the guest’s phone Number.

»If you select a Dial Type of ISDN and the system must use a specific dialing prefix to call the guest, select Use Modified Dial Number and enter the guest’s complete phone number including prefix, country code, area or city code, and phone number.

»If you select a Dial Type of ISDN and the system does not need to use a specific dialing prefix to call the guest, select the appropriate Country and enter the guest’s Area/City Code and phone Number.

eSelect Save to Guest Book to have this guest participant added to the system Guest Book.

32	Polycom, Inc.

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Contents Polycom CMA System Web Scheduling Guide USA Contents Advanced Scheduling Operations Conference and Participant DetailsIndex Polycom CMA System Overview Scheduling OverviewLog Into the Polycom CMA System General Scheduling InformationScheduling Participants and Endpoints Bridge Selection and CascadingBridge Scheduling and Reassignment Field Input Requirements Filter and Search a ListBarbara Smithe Change Password Click Settings in the top-right cornerClick Change Password Log Out of the Polycom CMA SystemPolycom CMA System Web Scheduling Guide Conference Menu and Views Polycom CMA system Conference menu provides these viewsConference list Conference views have these sections Section DescriptionRefresh AddConference Views-Future and Ongoing Conference States Conferences may be in the following statesContext-Sensitive Conference Commands User Menu and Guest BookContext-Sensitive Guest Book Commands Command DescriptionAdd a Guest to the System Guest Book Guest Book has these fieldsIf the guest has an IP H.32.3 endpoint, configure Username @domain .comClick OK Edit a Guest in the System Guest Book Delete a Guest from the System Guest BookClick Edit Guest Click Delete GuestPolycom CMA System Web Scheduling Guide Add/Schedule a Conference Go to Conference Future and click AddTo make the conference recurring For an Audio Only conferenceChange the Conference Type to Audio Only Participants and Rooms listSetting Description Click Add GuestParticipants and Rooms list Edit a Conference Go to Conference FutureSelect the conference of interest and click Edit Change the Conference Type to Audio Only Edit a Participant’s Settings Copy a ConferenceSpecify how the participant will join the conference Edit a Room’s Settings Edit Conference Settings on View Scheduling Information for a Conference Manage an Active Conference Go to Conference OngoingCommand Use this command to Use these conference actions as neededUse these participant actions as needed Add Additional Participants to an Active Conference Participants listNew Conference Participants list Click Add Participant and then click Add Guest Add a Room to an Active Conference View the Video of a Participant in an Active ConferenceFrom the Conference Actions list, click Add Room Manage a Participant’s Endpoint During a Conference View a Participant’s Details During a Conference GDSMGC , RMX , GW/MCU , Other , and Tandberg Terminate an Active Conference Delete a ConferencePolycom CMA System Web Scheduling Guide Edit Conference Settings Advanced Scheduling OperationsChairperson feature Conference Requires Chairperson selected butSwitching Dial-In+Dial-OutSetting Description People and Content VO. This Polycom proprietary Select a Bridge for a Conference Application Sharing. Allows two or moreCreate a Cascaded Conference Across Multiple Bridges Click Manual CascadeAdd Link dialog box, select the Link Type Conference Image Conference DetailsConference Details section has these fields VGA Conference Features Conference Features section has these fieldsMode is None Bridge MCU Features MCUParticipants List Participants section has these fieldsParticipant Details Participant Details section has these fieldsSection Description Participant Settings Participant Settings dialog box has these fieldsSection Description Polycom CMA System Web Scheduling Guide Index ASCII-only fields Index Polycom, Inc