Panasonic KX-FL501C manual Using the unit with an answering machine

Page 44

Receiving Faxes

Using the unit with an answering machine!

Setting up the fax machine and an answering machine

1 Connect the answering machine.

Telephone line cord (not included)

Remove the stopper and connect the cord.

Answering machine (not included)

2	Set the number of rings on the answering machine to less than 4.
2	This will allow the answering machine to answer the call first.
	●
3	Record a greeting message on the answering machine.
3	Example: “This is (your name, business and/or telephone number). We are unable to
	answer the phone right now. To send a fax, start transmission. To leave a
	message, please speak after the beep. Thank you.”
	●
	We recommend you record your message around 10 seconds long and not to pause for
	more than 4 seconds during the message. Otherwise, both machines will not function
	correctly.
4	Activate the answering machine.
5	Set the receive mode of the fax machine to TEL mode (p. 42) or FAX ONLY mode (p. 43).
	●
	If you set to FAX ONLY mode, set the ring count in FAX ONLY mode to

“5 EXT.TAM” (feature #06 on page 53). Using FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 54.

44

Image 44

Contents Operating Instructions PFQX1493ZA BM1100MN0You can select English or French for the language For your future referenceSafety instructions Important safety instructionsLaser radiation Fuser unitToner cartridge Drum unitInstallation Other InformationTable of Contents Copy Accessories Included accessoriesAccessory information Model No Usage SpecificationsHelp Button Help functionHelp Speed DirectorFinding the Controls OverviewDocument guides Handset Speaker Paper tray Left side of the unitLocation Green drum surface SetupToner cartridge and drum unit Toner save feature Paper tray, document stacker and paper stacker Paper trayDocument stacker Paper stackerRecording paper Adding paperConnections Setting the date and time Date and time, your logo and facsimile telephone numberMenu Speed Director SET StopHandset Mute Setting your logoFlash Display order of characters To select characters using Speed DirectorTo select characters with the dial keypad Setting your facsimile telephone number System SETYour FAX no To correct a mistake To delete a numberVolumes Adjusting volumesRinger volume Handset receiver volumeAutomatic Dialing Storing names and telephone numbers in ONE-TOUCH DialDirectory Program Flash Lower SETStoring names and telephone numbers in Speed Director Speed Director untilNAME= Flash Stop SETEditing and erasing a stored name and number Editing a stored name and numberEDIT= DELETE=# Directory Program SETDeleted Erasing a stored station and itemDelete OK? YESSET/NOSTOP Making a voice call using ONE-TOUCH Dial and Speed Director Using ONE-TOUCH DialUsing Speed Director Monitor NAME/TEL noHow Caller information is displayed Call Display service from your phone companyCall Display Call Display Search Viewing and calling back using caller informationMonitor Call Display Print Stop SET Confirming caller information using the Caller’s listPrinting and erasing the Caller’s list Speed Director SET Call Display Search Lower Speed Director until the nameFor Speed Director Rotate Speed Director Voice Contact Initiating voice contactReceiving a request for voice contact Press MonitorResolution Sending FaxesSending a fax manually FAX StartSending a fax using ONE-TOUCH Dial Using ONE-TOUCH DialUsing Speed Director Fax auto redialDocument weight Documents you can sendMaximum size Effective scanning areaReports for confirmation Sending reportJournal report Sample of a sending reportBroadcast transmission Programming the stationsManual Broad Manual Broad Broadcast ONE-TOUCHAdding a new station BROADCAST1ADD= DELETE=# Directory Program SET Speed DirectorDelete OK? YESSET/NOSTOP Deleted Erasing a stored stationDirectory Program SET Speed Director Stop Stop FAX Start Resolution SET Speed Director To cancel the broadcast settingSending the same document to pre-programmed parties Manual Broad BroadcastSetting the unit to receive faxes Receiving FaxesRemote Fax activation TEL/FAX modeWith a PC TEL mode Answering all calls manually Activating TEL modeReceiving a fax manually Stop FAX StartAfter 3 Rings FAX only mode All calls are received as faxesActivating FAX only mode Using the unit with an answering machine Setting up the fax machine and an answering machineHow the fax machine and answering machine work Receiving a voice message and fax document in one callReceiving voice calls Receiving fax callsTEL/FAX delayed ring count To set TEL/FAX modeCall is received Voice callWhen an extension telephone is connected Twice TEL/FAX delayed ring count Voice call See belowUsing with an answering machine and computer Extension telephonePager call when the unit receives a fax When your pager receives a pager callSpeed Director SET Monitor REDIAL/PAUSE PauseTo select the resolution according to the type of document CopyingMaking a copy Convenient way to make a copyCOLLATE=ON To reduce or enlarge a documentTo collate multiple copies General programming method Features SummaryProgramming Programming table Basic featuresError How to set menu options OFFTone LetterAdvanced features #22#23 #25#26 #30#31 #37Normal EnglishPress SET #49#68 #70FAX only #77#78 #79Reports Error MessagesCommunication message Error Cause & solution Code Display message Cause & solution DisplayTransmit Error No FAX ReplyOUT of Paper Paper JammedOperations Problem Cause & solution Cannot send documents Problem Cause & solution Cannot receive documentsOther party complains that Letters on their receivedProblem Cause & solution Printing quality is poor Problem Cause & solution Cannot select the desiredReceive mode Problem Cause & solution Unit does not make a copyPressed the remote access Code to access the answeringCannot receive voice MessagesIf a power failure occurs Sample of a power down reportReplacement Replacing the toner cartridge and the drum unitToner LOW Toner Empty Fuser unit gets hotPull up the right edge of the used toner Replacement / Jams When the recording paper has jammed in the unitRecording paper jam Waste disposal methodWhen the recording paper was not fed into the unit properly JamsFuser unit gets hot Do not touch it Document jams sendingNo feeding or multiple feeding occurs while sending Cleaning Cleaning the inside of the unitRemove the drum and toner unit by Printed Reports Reference lists and reportsWarranty If YOU Ship the Product to a ServicentreImportant information Safety PrecautionsImportant Information Specifications Technical data about this productToner life Drum lifeToner life for KX-FA76AIndex IndexSpeed Director Panasonic Canada Inc