Sharp Version 2.5 manual Sending a Document to a Phonebook Group

6.To add a prompt (a data entry field), you must enter a specific RightFax keyword in the Metadata Field and the actual text that will be displayed on the Sharp device in the Display Name field. The following table lists all of the prompts that you can add to the form. The Metadata Field text must match the RightFax keyword exactly, however, you can enter any text you like in the Display Name field.

Table 2a Valid prompt names to add to the form

Metadata Text
(RightFax Keyword)	Description
appUserId	The RightFax user ID of the sender. If
	this prompt is left blank or not included
	in the form, the Sharp will use the
	default user ID that you specified when
	configuring the RightFax MFP module.
appUserPassword	The RightFax password for the specified
	user ID. A password is only required if
	you include the appUserPasswordOn
	Metadata field.
appUserPasswordOn	A flag that indicates that a password will
	be required for the RightFax user ID.
billCode1	Billing code 1.
billCode2	Billing code 2.
coverSheet	The name of the RightFax cover sheet
	file to use.
documentPassword	The password that will be used to
	encrypt the PDF document when using
	SecureDocs.
documentSubject	Subject text for documents that will be
	transmitted to e-mail addresses. Enter a
	maximum of 70 characters.
fromName	The sender’s name as it will appear on
	the fax cover sheet.

RightFax MFP Module 2.5 Guide for the Sharp Extension 18

Table 2a Valid prompt names to add to the form (Continued)

Metadata Text
(RightFax Keyword)	Description
phonebookId	The name of a RightFax phonebook, for
	use when sending to multiple recipients.
replyTo	The sender’s e-mail address where
	transmission notifications will be sent.

You can add any prompts that you want to the form. The appUserID and replyTo fields are recommended for all types of faxing. The documentPassword field is required for sending using the SecureDocs feature

7.After you enter the Display Name and Metadata Field text for all of the prompts you want, click Submit. The Sharp’s display panel should now allow access to the new Metadata set.

Sending a document from the Sharp device

Because the Metadata set is accessed from the fax menu on the Sharp device, there are no Metadata fields for fax number or e-mail address. These fields are built-in to the Sharp fax menu. You must enter a destination fax number or e-mail address after completing the Metadata set.

Sending a Document to a Phonebook Group

If you want to send a document to multiple recipients at one time, you must add the Metadata field “phonebookId” to a metadata set and enter the phonebook group there. When you use this Metadata field, you must also enter a number in the Fax Number field on the Sharp device before the document will send. In all cases, the phonebook group name must exist in the specified RightFax user’s phonebook (or the default user’s phonebook if no RightFax user ID is specified).