Sharp Version 2.5 manual Using SecureDocs and Certified Delivery

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RightFax phonebook groups are stored for each individual RightFax user ID and can be viewed using the FaxUtil client. To view a list of phonebook entries for a user, run FaxUtil as that user and select Tools > Phonebook. This opens the Phonebook dialog box and a list of phonebook groups appears in the top list pane.

If the phonebook group does not exist for the RightFax user being used as the fax owner, the document will not transmit.

Caution When you send to a phonebook group, you will receive one notification (by whatever notification method you have set up, described on page 13) for every recipient in the phonebook group. This may result in a large number of notifications for a single transmission event, but the notifications are designed to let you know the transmission status for each intended recipient.

Using SecureDocs and Certified Delivery

The SecureDocs feature lets users scan documents and send them to one or more e-mail addresses as encrypted PDF file attachments. The recipient must have the PDF’s password in order to view the document.

The Certified Delivery feature lets users scan documents and direct them to your organization’s Certified Delivery Web site. The recipient receives an e-mail message indicating that a document is available with a link to the Certified Delivery Web site. The link connects the user to the Web site where he can view all waiting documents.

Both SecureDocs and Certified Delivery must be installed and configured on your RightFax server for these features to work. For information on installing these RightFax features, see the RightFax Installation Guide and the RightFax SecureDocs Module Guide.

By default, all documents sent to e-mail addresses will be sent using SecureDocs, even if no document password is provided in the Metadata set. If you want to use the Certified Delivery feature, you must set this as the default send method in the RightFax MFP Module.

Note Setting Certified Delivery as the default send method in the RightFax MFP Module will only affect documents sent to e-mail addresses. Documents sent to fax numbers will transmit normally as faxes.

To set Certified Delivery as the default send method

1.On the RightFax server, select Start > All Programs > RightFax EDC Monitor to open the EDC Monitor application.

2.Select Tools > Advanced EDC Configuration to open the Captaris EDC Configuration dialog box.

3.Click the DataFlows tab.

4.Select Sharp_MFP in the list of DataFlows and click Edit. This opens the Sharp_MFP DataFlow dialog box.

5.Select FlowPoint #2, Send_RightFax_Fax, and click Edit. This opens the Send_RightFax_Fax FlowPoint dialog box.

6.Click Configure Processor. This opens the RFSend FlowPoint Settings dialog box.

Chapter 2 Configuring the Repository Folder and RightFax Interface on the Sharp MFPs

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Contents MFP Module Guide for the Sharp Extension Trademarks EditionCopyright Notice Software License Disclaimer of Certain Damages Limitation of Liability RightFax MFP Module 2.5 Guide for the Sharp Extension Contents Viii Overview of the RightFax MFP Module Installing the RightFax MFP ModuleSharp MFP Support and Requirements Install the RightFax MFP ModuleImportant information about installations and upgrades RightFax Server Support and RequirementsTo install the RightFax MFP Module Running the RightFax MFP Module installationDownloading the RightFax MFP Module RightFax MFP Module 2.5 Guide for the Sharp Extension Installing the RightFax MFP Module RightFax MFP Module 2.5 Guide for the Sharp Extension Create and Configure the Repository Folder To create the Sharp repository folder To configure the repository folder on the Sharp deviceTo add a RightFax Metadata set Create a RightFax User Interface on the SharpSending a document from the Sharp device Sending a Document to a Phonebook GroupMetadata Text RightFax Keyword Description To set Certified Delivery as the default send method Using SecureDocs and Certified DeliveryClick the Destination tab Configure the Sharp MFP Module Settings Advanced Configuration Settings in the Sharp DataFlowFollow these steps to configure the Sharp MFP Module Entering the location of the RightFax server Entering the default destination recipient name 10 Specifying the name of the e-mail server To open the list of Flowpoints in the SharpMFP DataFlow Configuring the SharpMFP FlowPointsFlowPoint Name Description Sending Delivery Notifications Setting up print notificationsTo configure Port 9100 printing in the EDC Setting up e-mail notificationsTo configure e-mail notifications Understanding Filters 15 Configuring e-mail notification optionsKeyword Description Example BillingInfo1=internationalUserID=salesUserID=marketingUsing the EDC Monitor Overview of the External Document ConnectorColumn Heading Definition Monitoring the Processor ServicesTo add new instances of a processor Adding and removing processorsTo remove processors Index RightFax MFP Module 2.5 Guide for the Sharp Extension
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