Mitel Speech Server manual Changing Appointments, Deleting Appointments, To change an appointment

Page 37

Mitel Networks Speech Server

The system will save your appointment unless you say "Make changes." If you say "Make changes" you can then have a choice of the following commands:

Say...

To

"Change date"

Request a different date

"Change start time"

Request a different start time

"Change end time"

Request a different end time

"Edit message"

Re-record the description of the appointment

"Cancel "

Stop the creation of the appointment.

Tip: Recurrences of the appointment can be set using Microsoft Outlook.

Changing Appointments

To change an appointment

1.Dial the Speech Server extension number. Login if necessary.

2.Say "Calendar." The Attendant provides a summary.

3.Say "Play", or say "Check Calendar" to give a specific date and then say "Play."

4.Say "Next" or "Previous" until you receive the appointment you want to change.

5.Say "Make changes."

6.Say the parameter that you want to change, for example, "Start time," "End time," or "Date."

7.Respond to the prompts to change the parameter.

Deleting Appointments

To delete an appointment

1.Dial the Speech Server extension number. Login if necessary.

2.Say "Calendar."

3.Say "Play", or say "Check Calendar" to give a specific date and then say "Play."

4.Say "Next" or "Previous" until you hear the appointment that you want to delete.

5.Say "Delete."

Note: Saying "Cancel" will cancel the current operation, not delete the appointment.

33

Page 36 Page 38
Image 37
Page 36 Page 38
Contents Attendant / Unified Messaging User Guide Page Using Speech Commands Table of Contents Getting StartedIii Using Your PC for Voice Messages Using Touchtone CommandsUsing Outlook Web Access Mitel Networks Speech ServerAbout Mitel Networks Speech Server Purpose of this GuideBenefits of the System List of Features To enroll Enrolling on the SystemLogging To log in from an extension with automatic loginChanging Your Name Recording Recording Your Primary GreetingTo record your primary greeting To change the recording of your nameSetting Your Personal Preferences To access your Personal Web Accessing your Personal WebTo view your profile settings FeaturesCall Restrictions Programming Your Numbers Changing Your PINManual Login Setting Your Forwarding OptionsTo set your call forwarding Setting the Prompt Language Setting your Personal OperatorSelect the Enable Personal Operator check box Setting the Notification Settings Setting the Messaging OptionsTo access user options Setting Personal Preferences with the PhoneCreating Your Personal Directory About Your Personal DirectoryCreating and Modifying Contacts Managing Your Contact ListTo create and modify a contact for your Personal Directory Recording Contact Names To test your personal contact entries Testing Contact NamesBarge-in Expert ModeSpeaking Tips Universal Voice Commands Placing a Call Navigating through the Applications Managing CallsMitel Networks Speech Server Conditions To call John Smiths Say Mitel Networks Speech Server To place a callTo cancel a call Canceling a CallTo transfer a call using Speech Server Transferring a CallTo query your call forwarding setting To disable call forwardingCalling the Operator Checking a Phone NumberChanging the Language To call the operatorPlaying Messages Managing MessagesTo listen to your e-mail and voice messages To reply to a message Replying to MessagesForwarding a Message to Another Person Forwarding MessagesForwarding a Message to a Fax Machine To forward an e-mail, voice mail, or fax to a contact nameMaking and Delivering a Message Delivering MessagesTo modify the recipient list before delivering a message Playing a Fax Managing FaxesForwarding a Fax Printing a FaxManaging Appointments To change your default fax machine settingCreating Appointments To create an appointmentDeleting Appointments Changing AppointmentsTo change an appointment To delete an appointmentCreating Meeting Requests Managing Meeting RequestsTo create a meeting request Changing the Date/Time Canceling MeetingsChanging the Attendees Declining Meeting Requests Receiving Meeting RequestsAccepting Meeting Requests To decline a meeting requestChecking Events Checking Your CalendarChecking Availability To check for scheduled eventsCreating Tasks Managing TasksChecking Tasks To create a taskDeleting Tasks Changing TasksTo change the date or description of a task To give messaging commands with touchtone dialing Switching to TouchtonePlacing Calls To place a call with touchtone dialingMaking and Sending Messages Playing MessagesTo play your messages To make and send a messageSetting User Options Setting Address OptionsPress To program user optionsTo program greeting options Setting Greeting OptionsTo install the Multimedia Outlook Plug-in Installing the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Function Button Voice Message ButtonsPlaying Voice Messages To play a voice message with Auto-play When Previewing Using Your PC Speakers as a Playback DeviceTo play a voice message with Auto-play When Opening Using Your Telephone as a Playback Device Replying with Voice Creating Voice Messages Forwarding with VoiceTo create a voice message Using Outlook Web Access Mitel Networks Speech Server

Speech Server specifications

Mitel Speech Server is a powerful platform designed to enhance business communications by providing advanced speech recognition capabilities. This technology is geared towards improving customer interactions and streamlining operations across various industries. With its robust feature set, Mitel Speech Server enables organizations to create efficient and user-friendly voice applications.

One of the key features of Mitel Speech Server is its high-performance speech recognition engine. This engine is capable of accurately interpreting natural language, allowing users to interact with systems using their voice. This functionality is especially beneficial in environments where hands-free operation is necessary or when dealing with high-volume customer interactions.

The platform supports a wide range of languages and dialects, making it suitable for global businesses. Its multilingual capabilities facilitate better communication with diverse customer bases and enhance user experience. Additionally, Mitel Speech Server can be easily integrated with existing telephony systems, ensuring that organizations can leverage their current infrastructure while enhancing it with speech technology.

Another significant characteristic of the Mitel Speech Server is its scalability. Businesses can start with a basic implementation and gradually expand their use of voice applications as their needs grow. The architecture allows for the seamless addition of new features and capabilities without requiring a complete overhaul of the existing system.

Mitel Speech Server also provides advanced call routing capabilities, utilizing speech recognition to direct calls to the appropriate departments or personnel. This not only improves operational efficiency but also enhances customer satisfaction by minimizing wait times and ensuring that callers are connected to the right resources.

The platform incorporates sophisticated natural language processing capabilities, enabling it to understand context and nuances in speech. This leads to a more intuitive user experience, as customers can phrase their requests naturally without needing to conform to rigid command structures.

In terms of architecture, Mitel Speech Server operates on a standards-based platform, which means it can work with various applications and hardware setups. This flexibility allows businesses to customize their solutions to meet specific requirements, whether it’s for customer service, order processing, or technical support.

In summary, Mitel Speech Server combines cutting-edge speech recognition technology, multilingual support, and advanced integration capabilities to empower organizations. Its scalability, robust routing features, and natural language processing make it an invaluable tool for enhancing communication efficiency and improving customer relations.
Top Page Image Contents