Mitel Speech Server manual Navigating through the Applications Managing Calls, Placing a Call

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Mitel Networks Speech Server

Navigating through the Applications

Managing Calls

Placing a Call

You can place calls by saying a contact name, a department name, or the numbers of the phone number.

The system can call contact names in the Company Directory or in your Personal Directory.

When using the Company Directory, you can request the department name or say the name of the person and the system (by default) transfers the call to the business number. To place a call to a cellular phone, pager, fax, voice mail number, or home number of the person in the company directory, you must request it specifically. For example, you could say "Bill Smith on his home number." Note that to receive the call, Bill would not have his home phone number set to "Private". If the phone number is set to "Trusted Users", then you would have to login to the Speech Server system and then request the call.

When using the Personal Directory, you have the option of calling any of the five phone numbers (business, home, pager, cellular phone, or fax) that belong to your personal contact as long as they were programmed in Microsoft Outlook. When placing the call, you must ask for the number specifically. For example, you could say "Bob Black on his home number." The home phone number for Bob Black would be programmed in your contact list in Microsoft Outlook.

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Contents Attendant / Unified Messaging User Guide Page Table of Contents Getting Started Using Speech CommandsIii Using Touchtone Commands Using Your PC for Voice MessagesUsing Outlook Web Access Mitel Networks Speech ServerPurpose of this Guide About Mitel Networks Speech ServerBenefits of the System List of Features Enrolling on the System To enrollTo log in from an extension with automatic login LoggingRecording Your Primary Greeting Changing Your Name RecordingTo record your primary greeting To change the recording of your nameSetting Your Personal Preferences Accessing your Personal Web To access your Personal WebTo view your profile settings FeaturesCall Restrictions Changing Your PIN Programming Your NumbersSetting Your Forwarding Options Manual LoginTo set your call forwarding Setting your Personal Operator Setting the Prompt LanguageSelect the Enable Personal Operator check box Setting the Messaging Options Setting the Notification SettingsSetting Personal Preferences with the Phone To access user optionsCreating Your Personal Directory About Your Personal DirectoryManaging Your Contact List Creating and Modifying ContactsTo create and modify a contact for your Personal Directory Recording Contact Names Testing Contact Names To test your personal contact entriesExpert Mode Barge-inSpeaking Tips Universal Voice Commands Navigating through the Applications Managing Calls Placing a CallMitel Networks Speech Server Conditions Mitel Networks Speech Server To place a call To call John Smiths SayCanceling a Call To cancel a callTo transfer a call using Speech Server Transferring a CallTo disable call forwarding To query your call forwarding settingChecking a Phone Number Calling the OperatorChanging the Language To call the operatorManaging Messages Playing MessagesTo listen to your e-mail and voice messages Replying to Messages To reply to a messageForwarding Messages Forwarding a Message to Another PersonForwarding a Message to a Fax Machine To forward an e-mail, voice mail, or fax to a contact nameDelivering Messages Making and Delivering a MessageTo modify the recipient list before delivering a message Managing Faxes Playing a FaxForwarding a Fax Printing a FaxTo change your default fax machine setting Managing AppointmentsCreating Appointments To create an appointmentChanging Appointments Deleting AppointmentsTo change an appointment To delete an appointmentManaging Meeting Requests Creating Meeting RequestsTo create a meeting request Canceling Meetings Changing the Date/TimeChanging the Attendees Receiving Meeting Requests Declining Meeting RequestsAccepting Meeting Requests To decline a meeting requestChecking Your Calendar Checking EventsChecking Availability To check for scheduled eventsManaging Tasks Creating TasksChecking Tasks To create a taskChanging Tasks Deleting TasksTo change the date or description of a task Switching to Touchtone To give messaging commands with touchtone dialingPlacing Calls To place a call with touchtone dialingPlaying Messages Making and Sending MessagesTo play your messages To make and send a messageSetting Address Options Setting User OptionsPress To program user optionsSetting Greeting Options To program greeting optionsInstalling the Multimedia Outlook Plug-in To install the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Voice Message Buttons Function ButtonPlaying Voice Messages Using Your PC Speakers as a Playback Device To play a voice message with Auto-play When PreviewingTo play a voice message with Auto-play When Opening Using Your Telephone as a Playback Device Replying with Voice Forwarding with Voice Creating Voice MessagesTo create a voice message Using Outlook Web Access Mitel Networks Speech Server