Mitel manual Purpose of this Guide, About Mitel Networks Speech Server

Page 5

Getting Started

Purpose of this Guide

This guide provides procedures for managing calls, messages, tasks, meetings, and appointments on the Mitel Networks™ Speech Server system with the Unified Messaging option.

About Mitel Networks Speech Server

Mitel Networks Speech Server provides auto-attendant functionality with unified messaging.

•The auto-attendant guides you with prompts and responds to your spoken commands to direct your calls.

•The unified messaging stores your e-mails, voice mails, and faxes in one location, and lets you use the auto-attendant to access and manage your messages with any phone, any- where at anytime. Other features also let you use a phone to manage your appointments, meeting requests, and tasks. All of this is possible because the Speech Server system interacts with Microsoft Exchange (Inbox, Contacts, Calendar, and Tasks) allowing you to to use voice commands that interact with Microsoft Outlook.

In order to communicate, the system uses speech recognition and Text-to-Speech (TTS) technologies.

Speech recognition

•Stores your voice print when you enroll and uses your voice print to identify you every time you log in

•Recognizes your natural voice commands and performs your requested task, for example, "Find messages"

•Recognizes names in your personal contact list and includes that contact within the task, for example, "Call Doctor Fisher."

Text-to-Speech

•Reads names that are not personally recorded

•Reads your text messages (e-mails and certain text attachments) over the phone

•Reads the sender and subject text of all of your messages (e-mails, faxes, and voice mails) that are in your Microsoft® Outlook Inbox

•Available in French, United Kingdom (U.K.) English, and North American (N.A.) English.

Note: The system supports Spanish auto-attendant prompts but does not support the playback of e-mails in Spanish.

1

Image 5

Contents Attendant / Unified Messaging User Guide Page Iii Table of Contents Getting StartedUsing Speech Commands Using Your PC for Voice Messages Using Touchtone CommandsUsing Outlook Web Access Mitel Networks Speech ServerAbout Mitel Networks Speech Server Purpose of this GuideBenefits of the System List of Features To enroll Enrolling on the SystemLogging To log in from an extension with automatic loginChanging Your Name Recording Recording Your Primary GreetingTo record your primary greeting To change the recording of your nameSetting Your Personal Preferences To access your Personal Web Accessing your Personal WebTo view your profile settings FeaturesCall Restrictions Programming Your Numbers Changing Your PINTo set your call forwarding Setting Your Forwarding OptionsManual Login Select the Enable Personal Operator check box Setting your Personal OperatorSetting the Prompt Language Setting the Notification Settings Setting the Messaging OptionsTo access user options Setting Personal Preferences with the PhoneCreating Your Personal Directory About Your Personal DirectoryTo create and modify a contact for your Personal Directory Managing Your Contact ListCreating and Modifying Contacts Recording Contact Names To test your personal contact entries Testing Contact NamesSpeaking Tips Expert ModeBarge-in Universal Voice Commands Placing a Call Navigating through the Applications Managing CallsMitel Networks Speech Server Conditions To call John Smiths Say Mitel Networks Speech Server To place a callTo cancel a call Canceling a CallTo transfer a call using Speech Server Transferring a CallTo query your call forwarding setting To disable call forwardingCalling the Operator Checking a Phone NumberChanging the Language To call the operatorPlaying Messages Managing MessagesTo listen to your e-mail and voice messages To reply to a message Replying to MessagesForwarding a Message to Another Person Forwarding MessagesForwarding a Message to a Fax Machine To forward an e-mail, voice mail, or fax to a contact nameTo modify the recipient list before delivering a message Delivering MessagesMaking and Delivering a Message Playing a Fax Managing FaxesForwarding a Fax Printing a FaxManaging Appointments To change your default fax machine settingCreating Appointments To create an appointmentDeleting Appointments Changing AppointmentsTo change an appointment To delete an appointmentTo create a meeting request Managing Meeting RequestsCreating Meeting Requests Changing the Attendees Canceling MeetingsChanging the Date/Time Declining Meeting Requests Receiving Meeting RequestsAccepting Meeting Requests To decline a meeting requestChecking Events Checking Your CalendarChecking Availability To check for scheduled eventsCreating Tasks Managing TasksChecking Tasks To create a taskTo change the date or description of a task Changing TasksDeleting Tasks To give messaging commands with touchtone dialing Switching to TouchtonePlacing Calls To place a call with touchtone dialingMaking and Sending Messages Playing MessagesTo play your messages To make and send a messageSetting User Options Setting Address OptionsPress To program user optionsTo program greeting options Setting Greeting OptionsTo install the Multimedia Outlook Plug-in Installing the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Function Button Voice Message ButtonsPlaying Voice Messages To play a voice message with Auto-play When Opening Using Your PC Speakers as a Playback DeviceTo play a voice message with Auto-play When Previewing Using Your Telephone as a Playback Device Replying with Voice To create a voice message Forwarding with VoiceCreating Voice Messages Using Outlook Web Access Mitel Networks Speech Server