Mitel Speech Server manual Replying with Voice

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Mitel Networks Speech Server

To play a voice message without Auto-play

1.Click QuickPlay to open the Mitel Networks QuickPlay toolbar.

2.Select the voice message in the Outlook Inbox.

3.On the Mitel Networks QuickPlay toolbar, click the Play button.

4.Answer the phone to hear your voice message.

5.Use the Mitel Networks QuickPlay toolbar to stop or play the voice message.

6.If you want to listen to some other voice messages, you can select the other voice mails, and then click the Play button before you hang up .

or

1.Double-click the voice message in the Outlook inbox.

2.Click the Play button under the subject header.

3.Answer the phone to hear your voice message.

4.Use the buttons under the subject header to stop or play the voice message. If you want to hear the previous or next voice message, click Previous or Next on the toolbar, and then click the Play button before you hang up.

Replying with Voice

Note: Recording a voice message requires a microphone attached to your PC. You cannot reply with the telephone, therefore the playback device button must be turned off.

To reply to a voice message or e-mail message with a voice message

1.Click the e-mail or voice message that you want to reply to.

2.Click or Click .

3.Click the Record button .

4.Say your voice message .

5.Click on the Stop button .

6. If you want to listen to your recording, click the Play button or click on the voice message part. If you want to re-record your voice message, click the Record button, repeat your voice message, and click the Play button to listen to your modified voice message.

7.If you want to attach a file, on the main menu bar, click Insert, File, and then browse for the file and attach it.

8.Click Send.

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Contents Attendant / Unified Messaging User Guide Page Using Speech Commands Table of Contents Getting StartedIii Mitel Networks Speech Server Using Touchtone CommandsUsing Your PC for Voice Messages Using Outlook Web AccessAbout Mitel Networks Speech Server Purpose of this GuideBenefits of the System List of Features To enroll Enrolling on the SystemLogging To log in from an extension with automatic loginTo change the recording of your name Recording Your Primary GreetingChanging Your Name Recording To record your primary greetingSetting Your Personal Preferences Features Accessing your Personal WebTo access your Personal Web To view your profile settingsCall Restrictions Programming Your Numbers Changing Your PINManual Login Setting Your Forwarding OptionsTo set your call forwarding Setting the Prompt Language Setting your Personal OperatorSelect the Enable Personal Operator check box Setting the Notification Settings Setting the Messaging OptionsAbout Your Personal Directory Setting Personal Preferences with the PhoneTo access user options Creating Your Personal DirectoryCreating and Modifying Contacts Managing Your Contact ListTo create and modify a contact for your Personal Directory Recording Contact Names To test your personal contact entries Testing Contact NamesBarge-in Expert ModeSpeaking Tips Universal Voice Commands Placing a Call Navigating through the Applications Managing CallsMitel Networks Speech Server Conditions To call John Smiths Say Mitel Networks Speech Server To place a callTransferring a Call Canceling a CallTo cancel a call To transfer a call using Speech ServerTo query your call forwarding setting To disable call forwardingTo call the operator Checking a Phone NumberCalling the Operator Changing the LanguagePlaying Messages Managing MessagesTo listen to your e-mail and voice messages To reply to a message Replying to MessagesTo forward an e-mail, voice mail, or fax to a contact name Forwarding MessagesForwarding a Message to Another Person Forwarding a Message to a Fax MachineMaking and Delivering a Message Delivering MessagesTo modify the recipient list before delivering a message Printing a Fax Managing FaxesPlaying a Fax Forwarding a FaxTo create an appointment To change your default fax machine settingManaging Appointments Creating AppointmentsTo delete an appointment Changing AppointmentsDeleting Appointments To change an appointmentCreating Meeting Requests Managing Meeting RequestsTo create a meeting request Changing the Date/Time Canceling MeetingsChanging the Attendees To decline a meeting request Receiving Meeting RequestsDeclining Meeting Requests Accepting Meeting RequestsTo check for scheduled events Checking Your CalendarChecking Events Checking AvailabilityTo create a task Managing TasksCreating Tasks Checking TasksDeleting Tasks Changing TasksTo change the date or description of a task To place a call with touchtone dialing Switching to TouchtoneTo give messaging commands with touchtone dialing Placing CallsTo make and send a message Playing MessagesMaking and Sending Messages To play your messagesTo program user options Setting Address OptionsSetting User Options PressTo program greeting options Setting Greeting OptionsTo install the Multimedia Outlook Plug-in Installing the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Function Button Voice Message Buttons Playing Voice Messages To play a voice message with Auto-play When Previewing Using Your PC Speakers as a Playback DeviceTo play a voice message with Auto-play When Opening Using Your Telephone as a Playback Device Replying with Voice Creating Voice Messages Forwarding with VoiceTo create a voice message Using Outlook Web Access Mitel Networks Speech Server