Mitel manual Mitel Networks Speech Server Conditions

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Mitel Networks Speech Server

Conditions:

•The department name must be programmed in the Company Directory.

•The name of the person must be programmed in your Personal Directory or in the Company Directory.

•If your administrator creates a multi-level menu with Call Transfer, Transfer to Voicemail, Audio Message, and VoiceXML nodes, you can call into the system and answer prompts within a series of menus to: speak or leave a message with a specific person, obtain information from a recorded script, or interact with a VoiceXML script.

-When you initially make a call into the system, the multi-level menu lets you place a call to the company directory while you are at the main menu, but does not let you direct calls to the company directory when you are within the sub-levels of the main menu.

-When you are in the sub-levels of the main menu, you can press the * key on the phone to get back to the previous level.

•You can place a call to a voice mailbox, ("<first name> < last name> on their voice mail") if the recipient name is a Unified Messaging user, or is in the Company Directory and has a voice mail number programmed in the Speech Server system.

-If the administrator enables Automatic Route Selection (ARS), the system will directly route your call to a voice mailbox. If ARS is not enabled, you will have to enter a voice mailbox number after the request, "<first name> < last name> on their voice mail".

•Users are able to restrict callers from calling them on their personal numbers with privacy settings (Public, Trusted Users, or Private). "Public" provides no call restriction, "Trusted Users" allows callers that are logged into the same Speech Server system to call, and "Private" restricts calls.

•If the number you are calling is not programmed, or is marked "Private," or marked for "Trusted Users" and you are not logged into the Speech Server system, the Attendant responds with "Sorry, that phone number is not available."

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Contents Attendant / Unified Messaging User Guide Page Using Speech Commands Table of Contents Getting StartedIii Using Your PC for Voice Messages Using Touchtone CommandsUsing Outlook Web Access Mitel Networks Speech ServerAbout Mitel Networks Speech Server Purpose of this GuideBenefits of the System List of Features To enroll Enrolling on the SystemLogging To log in from an extension with automatic loginChanging Your Name Recording Recording Your Primary GreetingTo record your primary greeting To change the recording of your nameSetting Your Personal Preferences To access your Personal Web Accessing your Personal WebTo view your profile settings FeaturesCall Restrictions Programming Your Numbers Changing Your PINManual Login Setting Your Forwarding OptionsTo set your call forwarding Setting the Prompt Language Setting your Personal OperatorSelect the Enable Personal Operator check box Setting the Notification Settings Setting the Messaging OptionsTo access user options Setting Personal Preferences with the PhoneCreating Your Personal Directory About Your Personal DirectoryCreating and Modifying Contacts Managing Your Contact ListTo create and modify a contact for your Personal Directory Recording Contact Names To test your personal contact entries Testing Contact Names Barge-in Expert Mode Speaking Tips Universal Voice Commands Placing a Call Navigating through the Applications Managing CallsMitel Networks Speech Server Conditions To call John Smiths Say Mitel Networks Speech Server To place a callTo cancel a call Canceling a CallTo transfer a call using Speech Server Transferring a CallTo query your call forwarding setting To disable call forwardingCalling the Operator Checking a Phone NumberChanging the Language To call the operatorPlaying Messages Managing MessagesTo listen to your e-mail and voice messages To reply to a message Replying to MessagesForwarding a Message to Another Person Forwarding MessagesForwarding a Message to a Fax Machine To forward an e-mail, voice mail, or fax to a contact nameMaking and Delivering a Message Delivering MessagesTo modify the recipient list before delivering a message Playing a Fax Managing FaxesForwarding a Fax Printing a FaxManaging Appointments To change your default fax machine settingCreating Appointments To create an appointmentDeleting Appointments Changing AppointmentsTo change an appointment To delete an appointmentCreating Meeting Requests Managing Meeting RequestsTo create a meeting request Changing the Date/Time Canceling MeetingsChanging the Attendees Declining Meeting Requests Receiving Meeting RequestsAccepting Meeting Requests To decline a meeting requestChecking Events Checking Your CalendarChecking Availability To check for scheduled eventsCreating Tasks Managing TasksChecking Tasks To create a taskDeleting Tasks Changing TasksTo change the date or description of a task To give messaging commands with touchtone dialing Switching to TouchtonePlacing Calls To place a call with touchtone dialingMaking and Sending Messages Playing MessagesTo play your messages To make and send a messageSetting User Options Setting Address OptionsPress To program user optionsTo program greeting options Setting Greeting OptionsTo install the Multimedia Outlook Plug-in Installing the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Function Button Voice Message ButtonsPlaying Voice Messages To play a voice message with Auto-play When Previewing Using Your PC Speakers as a Playback DeviceTo play a voice message with Auto-play When Opening Using Your Telephone as a Playback Device Replying with Voice Creating Voice Messages Forwarding with VoiceTo create a voice message Using Outlook Web Access Mitel Networks Speech Server