Mitel Speech Server manual Checking a Phone Number, Calling the Operator, Changing the Language

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Mitel Networks Speech Server

Tip: Call forwarding is an optional feature that your system administrator can enable on a per-user basis. To obtain access to this feature, contact your system administrator. Your ability to redirect calls to internal, local, long distance, or international toll numbers is also controlled by your system administrator. Contact your system administrator to obtain the required redirection privileges.

Checking a Phone Number

To check a phone number in the Company Directory or in your Personal Directory

1.Dial the Speech Server extension number. Login if necessary.

-For a business number in the Company Directory, say "Check the number for first name, last name."

-For a department number, say "Check the number for department name."

-For a name in your Personal Directory, say "Check the number for the name listed in your Personal Directory."

-For a cellular phone number, say "Check the number for first name, last name on her/his cell phone."

-For a home number, say "Check the number for first name, last name’s home phone."

-For a fax number, say "Check the number for first name, last name’s fax number."

Tip: For the above examples, you can also say "What is the number for

"

2.The system plays the number for the name that you requested. If the number is not available, the system responds with "Sorry, that number is not available."

Note: You cannot query a home phone number, fax number, pager number, or cellular phone number that is not programmed or is marked "Private."

Calling the Operator

To call the operator

•Say "Operator, " or say "Zero," or dial 0 at any time.

Changing the Language

On bilingual systems, you can change the language of the auto-attendant prompts. After you state the desired language, the Attendant will provide prompts in that language for the duration of the call or until you say "English". Bilingual systems are available with the following languages:

•English and French

•English and Spanish

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Contents Attendant / Unified Messaging User Guide Page Iii Table of Contents Getting StartedUsing Speech Commands Using Your PC for Voice Messages Using Touchtone CommandsUsing Outlook Web Access Mitel Networks Speech ServerAbout Mitel Networks Speech Server Purpose of this GuideBenefits of the System List of Features To enroll Enrolling on the SystemLogging To log in from an extension with automatic loginChanging Your Name Recording Recording Your Primary GreetingTo record your primary greeting To change the recording of your nameSetting Your Personal Preferences To access your Personal Web Accessing your Personal WebTo view your profile settings FeaturesCall Restrictions Programming Your Numbers Changing Your PINTo set your call forwarding Setting Your Forwarding OptionsManual Login Select the Enable Personal Operator check box Setting your Personal OperatorSetting the Prompt Language Setting the Notification Settings Setting the Messaging OptionsTo access user options Setting Personal Preferences with the PhoneCreating Your Personal Directory About Your Personal DirectoryTo create and modify a contact for your Personal Directory Managing Your Contact ListCreating and Modifying Contacts Recording Contact Names To test your personal contact entries Testing Contact NamesSpeaking Tips Expert ModeBarge-in Universal Voice Commands Placing a Call Navigating through the Applications Managing CallsMitel Networks Speech Server Conditions To call John Smiths Say Mitel Networks Speech Server To place a callTo cancel a call Canceling a CallTo transfer a call using Speech Server Transferring a CallTo query your call forwarding setting To disable call forwardingCalling the Operator Checking a Phone NumberChanging the Language To call the operatorPlaying Messages Managing MessagesTo listen to your e-mail and voice messages To reply to a message Replying to MessagesForwarding a Message to Another Person Forwarding MessagesForwarding a Message to a Fax Machine To forward an e-mail, voice mail, or fax to a contact nameTo modify the recipient list before delivering a message Delivering MessagesMaking and Delivering a Message Playing a Fax Managing FaxesForwarding a Fax Printing a FaxManaging Appointments To change your default fax machine settingCreating Appointments To create an appointmentDeleting Appointments Changing AppointmentsTo change an appointment To delete an appointmentTo create a meeting request Managing Meeting RequestsCreating Meeting Requests Changing the Attendees Canceling MeetingsChanging the Date/Time Declining Meeting Requests Receiving Meeting RequestsAccepting Meeting Requests To decline a meeting requestChecking Events Checking Your CalendarChecking Availability To check for scheduled eventsCreating Tasks Managing TasksChecking Tasks To create a taskTo change the date or description of a task Changing TasksDeleting Tasks To give messaging commands with touchtone dialing Switching to TouchtonePlacing Calls To place a call with touchtone dialingMaking and Sending Messages Playing MessagesTo play your messages To make and send a messageSetting User Options Setting Address OptionsPress To program user optionsTo program greeting options Setting Greeting OptionsTo install the Multimedia Outlook Plug-in Installing the Multimedia Outlook Plug-inMitel Networks Speech Server Changing Your Voice Message Playback Function Button Voice Message ButtonsPlaying Voice Messages To play a voice message with Auto-play When Opening Using Your PC Speakers as a Playback DeviceTo play a voice message with Auto-play When Previewing Using Your Telephone as a Playback Device Replying with Voice To create a voice message Forwarding with VoiceCreating Voice Messages Using Outlook Web Access Mitel Networks Speech Server