Manage Mailbox
Change Greeting
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be available to return their calls or respond to their messages. You can prerecord greetings for the days of the week when you are out of the office or on vacation. You can update personal greetings as often as you want.
You can record and store up to seven different recorded greetings from which you can select as your personal greeting. The System Administrator can also schedule your greetings to play automatically at different times.
1.From the Manage Mailbox Menu, press .
2.Enter a number from ~.
3.Press to record the
greeting (speak slowly and clearly). Press when done.
Stratagy ES plays the Change Greeting options.
Your greeting is identified by the number chosen. For example, you can record a general greeting as greeting 1, then record a greeting for holidays as greeting 2. Later, you can choose which one plays. You can
The following information should be included in your Personal Greeting:
•Your name
•Company and/or department
•Date
•Your availability
•Instructions to leave a detailed message
•Call coverage options
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing Department. It is Monday, June 19, and I am in the office today. I am either on the telephone or have stepped away for a few minutes and your call has been forwarded to my voice mailbox. If at the tone you leave a detailed message and a telephone number where I can reach you, I will be happy to return your call.”
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