Toshiba ES4, ES96R, ES80 manual 134, Term Definition Do Not Disturb

Page 148

Glossary

Do Not Disturb ~ Name Recording

Term

Definition

 

 

Do Not Disturb

Do Not Disturb operates in On/Off mode. When On, Stratagy ES

 

automatically sends calls to your mailbox without ringing your

 

telephone first.

 

 

Fax Messages

Fax messages sent to your mailbox. With the optional fax mail

 

feature, your mailbox can receive, store, and forward fax

 

messages along with voice messages. When you access your

 

mailbox, Stratagy ES tells you the number of fax messages in

 

your mailbox; and when you play the message, states the

 

number of pages received. You cannot listen to the actual fax

 

information. If you are calling from a fax machine, the fax can be

 

transmitted on the same telephone connection; otherwise, you

 

can direct the fax to a fax machine’s number. The system redials

 

the designated fax number and transmits the document.

 

 

FIFO (First In, First Out)

Messages play in either FIFO or LIFO order. FIFO plays

 

messages from oldest to newest.

 

 

Future Delivery

With future delivery, you can arrange for your message to be

 

delivered at a specific time and date in the future. Once you

 

send the message, you can use the Play Messages—Future

 

Delivery Review option to review, continue to send, or delete the

 

message.

 

 

Guest Mailbox

Guest mailboxes provide limited access to the Stratagy ES

system for temporary and project-oriented employees, such as

 

 

consultants and contractors. Guest users can only send and

 

receive messages to their Host mailbox and other guests of the

 

Host mailbox.

 

 

LIFO (Last In, First Out)

Messages play in either LIFO or FIFO order. LIFO plays

 

messages from newest to oldest.

 

 

Mailbox

A user mailbox records messages from callers. A user

 

periodically checks the mailbox for messages, etc., or a variety

 

of automatic notification methods can be employed. There is

 

generally one mailbox for each extension, although several

 

mailboxes can share a single extension when multiple users

 

share the same telephone line.

 

 

Name Recording

Your name (and optionally, extension) recording is used for the

 

directory, system greeting, and mailbox.

 

 

134

Stratagy ES User Guide 01/03

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Contents User Guide Stratagy iES32, ES4, ES80 ES96, ES96RPublication Information Toshiba America Information SYSTEMS, INC. Tais Toshiba America Information Systems, Inc Contents Getting Started Manage Mailbox IiiAppendix C Automatic Speech Recognition Appendix G Using Stratagy ES with a Strata Legacy System Contents Organization IntroductionVii Conventions Calls attention to important instructions or informationAction/Response Table EnterRelated Documents/Media Stratagy eBrochure and Advisor CD-ROMGrand Tour Overview Stratagy ES Main Menu Features to Personalize Your Mailbox Message FoldersSingle Message Folder Dual Message FoldersMultiple Message Folders Saved Message FolderSaved Message Folder/Personal Message Folders Forwarded Message Message TypesReply Message Fax Message Mail MessageGreetings PersonalSystem BusySpecial Delivery Options Future DeliveryUrgent PrivateMessage Destination Selections Personal Distribution ListsSystem Distribution Lists DirectoryUser Options User Prompts Grand Tour Getting Started User TutorialAccess Your Mailbox Getting Started Record Your Name Record Your Personal Greeting Change Your Security Code Play Messages Access Messages Playback ControlsPlay Next Message Play Messages Special FunctionsFrom the Main Menu, press Play Messages Special Functions Play Messages Message Folder, or to return to previous menu Play Messages Retrieve and Listen to E-mail Messages Retrieve and Listen to E-mail MessagesPlay Messages Play Messages Play Messages Send Messages Recording Controls End RecordingSend a Message Select Additional Destinations Special Delivery OptionsSend Messages Recording plays System prompts you to record at the beep Append recording Presswhen done Forward a Message Optional Press to record a message comment after Review recording Re-record Presswhen done Reply to the Current Message Send Messages Special Delivery Options Future Delivery Send a Direct Fax Send Messages Send Messages Manage Mailbox Change Greeting Re-recordCreate or Record Over a Personal Greeting Stratagy ES plays the Main Menu options Select a Personal Greeting Review a Personal Greeting Change User Options Change Do Not Disturb DND Setting Change Call Screening Setting Change Security Code Select Busy Greeting Create or Record Over Busy Greeting Manage Mailbox Record Your Name Append recording Press when done Change Message Notification Manage Mailbox Set Automatic Message Copy Press to confirm the number, to erase Manage Mailbox Review Option Settings Manage Personal Distribution Lists From the Manage Mailbox MenuManage Mailbox Manage Guest Mailboxes Use Guest Mailboxes Manage Personal Folders Manage Mailbox Manage Mailbox Using Stratagy ES with a Strata CTX Call ForwardTo use the Call Forward button sequence Message Waiting Responding to a Lit Msg LEDTurning On/Off Message Waiting LED on Another Extension Toshiba Proprietary IntegrationSoft Key Control of Voice Mail Voice Mail Main Menu Play Msgs Using Stratagy ES with a Strata CTX MSG Fldr Reset Rset Call Record to Stratagy ES To record a callDirect Transfer to Voice Mailbox Voice Mail ConferenceVoice Mail Conference Fax Printer Driver Configure/Personalize Fax Printer Driver 5623 6590 Use Fax Printer Driver SES Fax Client Screen SES Fax Client Screen Fields Schedule Fax for Future Delivery 100Automatic Speech Recognition C 101Reach Destination Access Your Mailbox102 103 104 Unified Messaging UM with Outlook Integration 105Stratagy ES Message Window 106107 Address Book Feature Update Stratagy ES Address Book ManuallyUpdate Stratagy ES Address Book Automatically 108Using UM Feature 109110 View Message Log 111Voice Mail Options Play Voice MessageReply to Voice Message 113Forward Voice Message Send Voice Message View Fax115 116 Unified Messaging with IP Integration 117Configure Windows for Stratagy ES Codec Check Codec is Installed onConfigure Windows 119120 Send .WAV File as Voice Message 121122 Remote User Password Administration for TTS 123Set Remote User Password 124Using Stratagy ES with a Strata Legacy System 125Set Call Forward to Stratagy ES 126127 128 To forward calls to Stratagy ES129 Cancel the Programmed Call Forward Voice Mail Code Cancel Call Forward130 Message Retrieval 131To cancel automatic retrieval 132Glossary 133134 Term Definition Do Not Disturb135 Term Definition New Message Folder136 Term Definition Security CodeIndex 137138 139 140 141 142
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