HP 3100 manual Set up speed-dial entries, Available symbols for dialing fax numbers

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Chapter 2

To enter a space, pause, or symbol

•To insert a space, press Space.

•To enter a pause, press Redial/Pause. A dash appears in the number sequence.

•To enter a symbol, such as @, press the Symbols button repeatedly to scroll through the list of available symbols: at (@), period (.), underscore (_), dash (-), ampersand (&), slash (/), colon (:), semicolon (;), comma (,), question (?), back slash (\), asterisk (*), parentheses ( ), apostrophe ('), equals (=), plus (+), number sign (#), exclamation (!), percent (%), and quotation mark (“).

To erase a letter, number, or symbol

▲If you make a mistake, press the left arrow button to clear it, and then make the correct entry.

Available symbols for dialing fax numbers

To enter a symbol, such as *, press Symbols repeatedly to scroll through the list of symbols. The following table provides the symbols that you can use in a fax or phone number sequence, fax header information, and speed-dial entries.

Available

 

Description

 

Available when entering

symbols

 

 

 

 

 

 

 

 

 

 

 

 

*

 

 

Displays an asterisk symbol when

 

Fax header name, speed-dial

 

 

 

required for dialing.

 

names, speed-dial numbers, fax or

 

 

 

 

 

 

phone numbers, and monitor dial

 

 

 

 

 

 

entries

 

 

 

 

 

 

 

-

 

 

When auto-dialing, the HP Fax enters a

 

Fax header name, fax header

 

 

 

pause in the number sequence.

 

number, speed-dial names, speed-

 

 

 

 

 

 

dial numbers, and fax or phone

 

 

 

 

 

 

numbers

 

 

 

 

 

 

 

( )

 

 

Displays a left or right parenthesis to

 

Fax header name, fax header

 

 

 

separate numbers, such as area codes,

 

number, speed-dial names, speed-

 

 

 

for easier reading. These symbols do not

 

dial numbers, and fax or phone

 

 

 

affect dialing.

 

 

numbers

W

 

When auto-dialing, W causes the HP Fax

 

Speed-dial numbers and fax or

 

 

 

to wait for a dial tone before continuing to

 

phone numbers

 

 

 

dial.

 

 

 

 

 

 

 

 

 

R

 

During auto-dialing, the R functions the

 

Speed-dial numbers and fax or

 

 

 

same as a Flash button on your telephone.

 

phone numbers

 

 

 

 

 

 

 

+

 

 

Displays a plus symbol. This symbol does

 

Fax header name, fax header

 

 

 

not affect dialing.

 

number, speed-dial names, speed-

 

 

 

 

 

 

dial numbers, and fax or phone

 

 

 

 

 

 

numbers

 

 

 

 

 

 

 

Set up speed-dial entries

You can set up frequently used fax numbers as speed-dial entries. This lets you dial those numbers quickly by using the control panel. The first 20 entries for each of these

18 Use the HP Fax

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Contents HP 3100 Fax series HP 3100 Fax series Copyright information Safety informationHewlett-Packard Company notices Page Contents Fax CopySupport and warranty Configure and manageHP supplies and fax specifications Maintain and troubleshootRegulatory information Understand the HP Fax parts Get startedFind other resources for the product Resource Description LocationFront view Back viewControl panel buttons and lights Label Icon Name and DescriptionLoad full-size paper To load full-size paper Load originals To load an original in the document feeder trayTo change settings from the control panel Change HP Fax settingsSend a basic fax To select the answer mode via the control panel Set the answer modeSet up faxing for the HP Fax To send a basic fax from the control panelSet up faxing parallel phone systems Countries/regions with a parallel-type phone systemSerial-type fax setup Control panel menus Setup MenuUse the HP Fax Fax Menu Copy MenuControl-panel message types Use control panel menusMessage type Type numbers and text on the control-panel keypad Text and symbolsTo enter text To enter a space, pause, or symbol Set up speed-dial entriesAvailable symbols for dialing fax numbers To erase a letter, number, or symbolSet up speed-dial entries Set up fax numbers as speed-dial entries or groupsSet up a speed-dial group Print and view a list of speed-dial entries Tips for selecting and using print mediaSelect print media Photo mediaSet minimum margins Understand specifications for supported mediaUnderstand supported media types and weights Understand supported sizesSend a fax FaxSend a fax manually from a phone To send a fax manually using the attached handset To initiate a fax manually from an external phoneSend a fax from memory Send a fax using monitor dialingTo send a fax using monitor dialing from the control panel Press Start FAX Black or Start FAX ColorSend a fax to multiple recipients To cancel a scheduled faxSchedule a fax to send later To schedule a fax from the control panelSend a color original or image/embedded picture fax To send a fax to multiple recipients using group speed dialPress Start FAX Black again Change the fax resolution Change the fax resolution and Lighter/Darker settingsPress Start FAX Color Set new default settings To change the resolution from the control panelChange the Lighter / Darker setting To set new default settings from the control panelReceive a fax Send a fax in Error Correction ModeTo change the ECM setting from the control panel Receive a fax manuallySet up backup fax reception To receive a fax manuallyReprint received faxes from memory Poll to receive a faxSet the paper size for received faxes To set up poll to receive a fax from the control panelForward faxes to another number To forward faxes from the control panelSet automatic reduction for incoming faxes Select Basic Fax Setup and then select Fax Paper SizeSet the junk fax mode Block junk fax numbersRemove numbers from the junk fax list Add numbers to the junk fax listTo select a number from the caller ID list To remove numbers from the list of junk fax numbersConfigure the fax header Change fax settingsSet the number of rings before answering Change the answer ring pattern for distinctive ring Set the fax error correction modePress Advanced Fax Setup, and then press Distinctive Ring Set the dial typeSet the fax speed Select Advanced Fax Setup, and then press Fax SpeedSet the redial options To set the fax speed from the control panelTo cancel a number you are dialing Cancel a faxTo cancel a fax Fax over the InternetCopy Change the copy settingsTo save the current settings as defaults for future jobs Make copies from the control panelSet the copy paper size Set the number of copiesSet the copy paper type To change the copy quality from the control panel Change copy speed or qualityResize an original to fit onto letter or A4 paper To resize a document from the control panelCopy a legal-size document onto letter paper Adjust the lightness and darkness of your copyTo adjust the copy contrast from the control panel Enhance blurred areas of your copyTo copy a blurred document from the control panel Cancel a copy jobEnhance light areas of your copy Press Start Copy ColorUse reports Configure and manageManage the HP Fax Print fax confirmation reportsPrint fax error reports Print and view the fax logFax test failed Test fax setupTo test fax setup To print the fax log from the control panelFax Hardware Test failed SolutionFax Connected to Active Telephone Wall Jack test failed Phone Cord Connected to Correct Port on Fax test failed Using Correct Type of Phone Cord with Fax test failed Dial Tone Detection test failedFax Line Condition test failed Work with print cartridges Maintain and troubleshootPrint cartridges Handle the print cartridges Replace the print cartridgesTo replace the print cartridges Close the print cartridge door Align the print cartridges Clean the print cartridgesTo clean the print cartridges from the control panel To align the cartridges from the control panel at any timeClean the print cartridge contacts To clean the print cartridge contactsClean the area around the ink nozzles To clean the area around the ink nozzles Store print cartridgesClean the HP Fax Clean the glass stripClean the white strip To clean the white stripSolve printing problems Troubleshooting tips and resourcesClean the exterior Problem Possible solution Poor print quality and unexpected printoutsSolve paper-feed problems Solve copy problemsDocuments are missing or faded Solve fax problems DefectsHP Fax is having problems sending and receiving faxes Problem Problem Possible solution Problem Troubleshoot setup issues To extend your phone cordClear paper jams To clear a paper jam from the rear doorAvoid paper jams To clear a paper jam in the automatic document feederHP media HP supplies and fax specificationsOrder printing supplies online Supplies Print cartridgesMemory specifications Physical specificationsProduct features and capacities Print specificationsElectrical specifications Fax specificationsEnvironmental specifications Acoustic emission specifications noise levels per ISOAppendix a Obtain HP telephone support Support and warrantyObtain electronic support Before you callSupport process After the phone support period Additional warranty optionsPrepare the HP Fax for shipment HP support by phonePack the HP Fax To pack the HP FaxWarranty HP product Duration of limited warrantyFCC statement Regulatory informationFCC statement Noise emission statement for Germany GeräuschemissionAutomatic Dialers Regulatory model number Environmental product stewardship programEnvironmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Declaration of conformity Declaration of ConformityIndex Page Page Page Page CB820-90001* *CB820-90001
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