HP 3100 Set up backup fax reception, To receive a fax manually

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Chapter 3

NOTE: You can pick up the handset to talk or listen for fax tones.

You can receive faxes manually from a phone that is:

•Directly connected to the HP Fax (on the 2-EXT port)

•On the same phone line, but not directly connected to the HP Fax

To receive a fax manually

1.Make sure the HP Fax is plugged in and you have paper loaded in the input tray.

2.Remove any originals from the document feeder tray.

3.Set the Rings to Answer setting to a high number to allow you to answer the incoming call before the HP Fax answers. Or, select Tel mode so that the HP Fax does not automatically answer incoming calls.

4.If you are currently on the phone with the sender, instruct the sender to press Start on their fax machine.

5.When you hear fax tones from a sending fax machine, do the following: a. Press START FAX Black or START FAX Color on the control panel. b. When prompted, select Fax Receive.

c. After the HP Fax begins to receive the fax, you can hang up the phone or remain on the line. The phone line is silent during fax transmission.

Set up backup fax reception

Depending on your preference and security requirements, you can set up the HP Fax to store all the faxes it receives, only the faxes it receives while the HP Fax is in an error condition, or none of the faxes it receives.

The following Backup Fax Reception modes are available:

On

On Error Only

Off

The default setting. When Backup Fax Reception is On, the HP Fax stores all received faxes in memory. This enables you to reprint the most recently printed faxes if they are still saved in memory.

NOTE: When HP Fax memory is low, it overwrites the oldest, printed faxes as it receives new faxes. If the memory becomes full of unprinted faxes, the HP Fax stops answering incoming fax calls.

NOTE: If you receive a fax that is too large, such as a very detailed color image/embedded picture, it might not be stored in memory due to memory limitations.

Causes the HP Fax to store faxes in memory only if an error condition exists that prevents the HP Fax from printing the faxes (for example, if the HP Fax runs out of paper). The HP Fax continues to store incoming faxes as long as there is memory available. (If the memory becomes full, the HP Fax stops answering incoming fax calls.) When the error condition is resolved, the faxes stored in memory print automatically, and then they are deleted from memory.

Faxes are never stored in memory. For example, you might want to turn off Backup Fax Reception for security purposes. If an error condition occurs that prevents the HP Fax from printing (for example, the HP Fax runs out of paper), the HP Fax stops answering incoming fax calls.

30 Fax

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Contents HP 3100 Fax series HP 3100 Fax series Copyright information Safety informationHewlett-Packard Company notices Page Contents Fax CopySupport and warranty Configure and manageHP supplies and fax specifications Maintain and troubleshootRegulatory information Understand the HP Fax parts Get startedFind other resources for the product Resource Description LocationFront view Back viewControl panel buttons and lights Label Icon Name and DescriptionLoad full-size paper To load full-size paper Load originals To load an original in the document feeder trayTo change settings from the control panel Change HP Fax settingsSend a basic fax To select the answer mode via the control panel Set the answer modeSet up faxing for the HP Fax To send a basic fax from the control panelSet up faxing parallel phone systems Countries/regions with a parallel-type phone systemSerial-type fax setup Control panel menus Setup MenuUse the HP Fax Fax Menu Copy MenuControl-panel message types Use control panel menusMessage type Type numbers and text on the control-panel keypad Text and symbolsTo enter text To enter a space, pause, or symbol Set up speed-dial entriesAvailable symbols for dialing fax numbers To erase a letter, number, or symbolSet up speed-dial entries Set up fax numbers as speed-dial entries or groupsSet up a speed-dial group Print and view a list of speed-dial entries Tips for selecting and using print mediaSelect print media Photo mediaSet minimum margins Understand specifications for supported mediaUnderstand supported media types and weights Understand supported sizesSend a fax FaxSend a fax manually from a phone To send a fax manually using the attached handset To initiate a fax manually from an external phoneSend a fax from memory Send a fax using monitor dialingTo send a fax using monitor dialing from the control panel Press Start FAX Black or Start FAX ColorSend a fax to multiple recipients To cancel a scheduled faxSchedule a fax to send later To schedule a fax from the control panelSend a color original or image/embedded picture fax To send a fax to multiple recipients using group speed dialPress Start FAX Black again Change the fax resolution Change the fax resolution and Lighter/Darker settingsPress Start FAX Color Set new default settings To change the resolution from the control panelChange the Lighter / Darker setting To set new default settings from the control panelReceive a fax Send a fax in Error Correction ModeTo change the ECM setting from the control panel Receive a fax manuallySet up backup fax reception To receive a fax manuallyReprint received faxes from memory Poll to receive a faxSet the paper size for received faxes To set up poll to receive a fax from the control panelForward faxes to another number To forward faxes from the control panelSet automatic reduction for incoming faxes Select Basic Fax Setup and then select Fax Paper SizeSet the junk fax mode Block junk fax numbersRemove numbers from the junk fax list Add numbers to the junk fax listTo select a number from the caller ID list To remove numbers from the list of junk fax numbersConfigure the fax header Change fax settingsSet the number of rings before answering Change the answer ring pattern for distinctive ring Set the fax error correction modePress Advanced Fax Setup, and then press Distinctive Ring Set the dial typeSet the fax speed Select Advanced Fax Setup, and then press Fax SpeedSet the redial options To set the fax speed from the control panelTo cancel a number you are dialing Cancel a faxTo cancel a fax Fax over the InternetCopy Change the copy settingsTo save the current settings as defaults for future jobs Make copies from the control panelSet the copy paper size Set the number of copiesSet the copy paper type To change the copy quality from the control panel Change copy speed or qualityResize an original to fit onto letter or A4 paper To resize a document from the control panelCopy a legal-size document onto letter paper Adjust the lightness and darkness of your copyTo adjust the copy contrast from the control panel Enhance blurred areas of your copyTo copy a blurred document from the control panel Cancel a copy jobEnhance light areas of your copy Press Start Copy ColorUse reports Configure and manageManage the HP Fax Print fax confirmation reportsPrint fax error reports Print and view the fax logFax test failed Test fax setupTo test fax setup To print the fax log from the control panelFax Hardware Test failed SolutionFax Connected to Active Telephone Wall Jack test failed Phone Cord Connected to Correct Port on Fax test failed Using Correct Type of Phone Cord with Fax test failed Dial Tone Detection test failedFax Line Condition test failed Work with print cartridges Maintain and troubleshootPrint cartridges Handle the print cartridges Replace the print cartridgesTo replace the print cartridges Close the print cartridge door Align the print cartridges Clean the print cartridgesTo clean the print cartridges from the control panel To align the cartridges from the control panel at any timeClean the print cartridge contacts To clean the print cartridge contactsClean the area around the ink nozzles To clean the area around the ink nozzles Store print cartridgesClean the HP Fax Clean the glass stripClean the white strip To clean the white stripSolve printing problems Troubleshooting tips and resourcesClean the exterior Problem Possible solution Poor print quality and unexpected printoutsSolve paper-feed problems Solve copy problemsDocuments are missing or faded Solve fax problems DefectsHP Fax is having problems sending and receiving faxes Problem Problem Possible solution Problem Troubleshoot setup issues To extend your phone cordClear paper jams To clear a paper jam from the rear doorAvoid paper jams To clear a paper jam in the automatic document feederHP media HP supplies and fax specificationsOrder printing supplies online Supplies Print cartridgesMemory specifications Physical specificationsProduct features and capacities Print specificationsElectrical specifications Fax specificationsEnvironmental specifications Acoustic emission specifications noise levels per ISOAppendix a Obtain HP telephone support Support and warrantyObtain electronic support Before you callSupport process After the phone support period Additional warranty optionsPrepare the HP Fax for shipment HP support by phonePack the HP Fax To pack the HP FaxWarranty HP product Duration of limited warrantyFCC statement Regulatory informationFCC statement Noise emission statement for Germany GeräuschemissionAutomatic Dialers Regulatory model number Environmental product stewardship programEnvironmental product stewardship program Απόρριψη άχρηστων συσκευών στην Ευρωπαϊκή Ένωση Declaration of conformity Declaration of ConformityIndex Page Page Page Page CB820-90001* *CB820-90001
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