Ricoh 3260 manuals
Computer Equipment > All in One Printer
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132 pages 3.63 Mb
1 Printer/Scanner UnitType Scanner ReferenceGetting Started Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing Files Delivering Scan Files Using the Network TWAIN Scanner Function Configuring/Registering Scan Settings Troubleshooting Initial Scanner Setup Appendix 3 ❖General Settings Guide❖Security Reference ❖Network Guide (PDF file - CD-ROM1) ❖Copy Reference ❖Printer Reference ❖Scanner Reference (this manual) (PDF file - CD-ROM1) 4 ❖Manuals for DeskTopBinder Lite[Setup] [Start] ❖Other manuals 5 1. Getting Started2. Sending Scan Files by E-mail 3. Sending Scan Files by Scan to Folder 6 4. Storing Files5. Delivering Scan Files 6. Using the Network TWAIN Scanner Function 7. Configuring/Registering Scan Settings 7 8. Troubleshooting9. Initial Scanner Setup 10.Appendix 9 SymbolsImportant Preparation Limitation Reference Names of Major Options 11 1. Getting Started12 10.Operation switch11.Function status indicators 12.Function keys 13.Number keys 14.{#} key (Enter key) 15.{Clear/Stop} key 16.{Start} key As a network scanner, the machine can send e-mail,send files to the FTP server 13 E-mailscan file that is attached to an p.15 “Sending Scan Files by E-mail” 1.This machine 2.Mail server 3.Client computer 4.LDAP server 14 Scan to FolderA scan file can be sent to the FTP server folders or the shared Windows folders on the same network p.29 “Sending Scan Files by Scan to Folder” 2.FTP server 15 p.43 “Storing Files”1. This machine 2. Client computer 16 Network Delivery Scannerp.57 “Delivering Scan Files” 3. Client computer 2.Delivery server 17 Network TWAIN Scannerp.69 “Using the Network TWAIN Scanner Function” Scanner ❒Press [Exit] to use functions other than the network TWAIN scanner function 18 Quick Install[Can- cel] [New Hardware Found] [Device Driver Wizard] [Found New Hardware Wizard] [Device Driver Wiz- ard] To disable Auto Run, press the SHIFT [Cancel] [Can- cel] For information about the software that can be installed by Auto Run, see TWAIN Driver 21 Log Off (Using the Control23 2. Sending Scan Files by E-mail24 E-mailScreenThe e-mailis as shown panel, it is highlighted like . Keys that cannot be selected appear like 1.Destination field Prev.] Next] Check Modes 2.[] E-mail/Scanto Folder 3.E-mailicon () 4.[Registration No.] 5.[Manual Input] [Manual Input] 7. [ ] Switch Destination List/Search/Switch Title 8.Destination list 25 Procedure for Sending E-mail26 [To][Cc] [Bcc] Selecting a destination from the list A Select the destination BTo select more destinations, re- peat steps A Clear/Stop Using a registration number to select a destination APress [Registration No.] CTo select more destinations, re- peat steps A to B 27 Manual entry of an e-mailaddressAPress [Manual Input] BEnter the e-mailaddress CPress [OK] [ProgDest] [Change] DTo enter more destinations, re- peat steps A to C Searching for a destination in the destination list BPress [Search by Dest. Name] [E-mail Ad- dress] C Enter part of the destination name [Search by Dest. Name] and [E- mail Address] 28 DPress [OK]ESelect a destination FPress [Exit] Searching for a destination in the LDAP server EPress [OK] FPress [Advanced Search] [Name] [E- mail Address] [Fax Number] [Company Name] [Department Name] B Press [Search LDAP] CPress [Select Server] DSelect the LDAP server 29 When the search condition[Search Criteria] ❒You can select criteria from the following list: [Search Beginning Word] For example, to search for “ABC”, enter “A” [Search End Word] For example, to search for “ABC”, enter “C” [Exact Match] For example, to search for “ABC”, enter “ABC” [Include One of Words] For example, to search for “ABC”, enter “A”, “B”, or “C” [Exclude Words] For example, to search for “ABC”, enter “D” [Fuzzy Search] IPress [OK] The If a user name and password for the LDAP server authen- tication are not set, a Multiple 30 [Details]J Select a destination KPress [Exit] Checking selected destinations H Select the file type if necessary APress [Attached File] BPress [File Type] CSelect the file type of the file I Specify the file name if necessary BPress [File Name] CEnter a file name DPress [OK] twice J Specify the e-mailsender [Attach Sender's Name] 31 Selecting a sender from the listAPress [Attach Sender's Name] B Select the sender Using a registration number to specify a sender name [Return Receipt] are displayed Searching for a sender 32 B Press [ ]F Select the sender C Press [User (Dest.) Name] Address] D Enter part of the sender name [Us- er (Dest.) Name] GPress [Exit] HPress [OK] K For a reception confirmation e- mail, press [Return Receipt] [Return Receipt] ❒To use [Return Receipt] you must: L Specify a subject if necessary 33 [Urgent]APress [Subject / Message] BPress [Attach Subject] CSelect the subject [Urgent] DPress [Manual Input] EEnter the subject “New prod- uct appearance” FPress [OK] GPress [OK] twice M Enter a message if necessary Selecting a message from the list BPress [E-mailMessage] C Select a message Manual entry of a message CPress [Manual Input] DEnter the message “Thank you for what you did yesterday” EPress [OK] three times N Press the {Start} key Start [Stop] 34 Simultaneous Storage and Sending by E-mail[Select Stored File] A Place originals 35 C Make the scan settingsD Specify the destination E Specify the sender and a subject. F Press [Store File] [Store File] H Specify file information if neces- sary I Press [OK] J Press the {Start} key G Make sure [Send & Store] is select- ed [Send & Store] 36 ❖Items that can be checkedA Press [Scanned Files Status] on the e-mailscreen [Scanned Files Status] B Check the displayed records [Print] C Press [Exit] 37 3.Sending Scan Files by Scan to Folder38 Scan to Folder ScreenThe Scan to Folder screen is as shown 3.Scan to Folder icon () 5.[Enter Destination] [Enter Destination] When the scan file is sent to desti- nations for [Re- turn Receipt] 40 Procedure for Sending by Scan to Folder41 G Specify the destination folderB To select more destination fold- ers, repeat step A Selecting a destination folder from the list A Select the destination folder Using a registration number to select a destination folder 42 C To select more destination folders, repeat step BAPress [Enter Destination] BPress [SMB] [SMB] C Press [Manual Input] on the right side of the path field D Enter the path for the folder If entering a user name to log on is required, press [Manual In- put] GEnter the user name If entering a password to log on is required, press [Password] JEnter the password KPress [OK] 43 LPress [Connection Test][Connection Test] M Check the connection test re- sult, and then press [Exit] NPress [OK] OTo enter more destinations, re- peat steps A to N Specifying a folder in the FTP server BPress [FTP] [FTP] C Press [Manual Input] on the right side of the server name field D Enter a server name FPress [Manual Input] on the right side of the path field GEnter the path for the folder 44 H Press [OK]I If entering a user name to log on is required, press [Manual Input ] on the right side of the user name field [Manual Input ] J Enter the user name MEnter the password To change the port number which is set in Q Check the connection test re- sult, and then press [Exit] RPress [OK] STo enter more destinations, re- peat steps A to R 45 Searching for a destination folder in client computers on the networkC Press [Browse Network] on the right side of the path field [Browse Network] [Up One Level] D Select the client computer that has the destination folder E Select the destination folder GPress [OK] 46 Searching for a destination folder in the destination list[Search by Folder Name] C Enter part of the destination folder name [Search by Dest. Name] and [Search by Folder Name] E Select a destination folder CSelect the file type 47 Simultaneous Storage andSending by Scan to Folder 51 4. Storing Files52 Storage ProcedureF Make the settings for storing scan files APress [Store File] BPress [Store Only] [Store Only] 53 G Specify file informationH Press the {Start} key Specifying file information A Press [Store File] B Specify file information Specifying a user name APress [User Name] BSelect the user name [Administrator Tools] [Non-programmed Name] 54 Specifying a file nameAPress [File Name] BEnter the file name Specifying a password APress [Password] BEnter a four to eight digit number using the number keys C Press [OK] to return to the previous screen C Press the {#} key D Enter the same number as you entered in step Bfor confirma- tion E Press the {#} key 55 B Display the list of stored filesAPress [Select Stored File] BPress [Manage / Delete File] 56 Viewing the ListThe list of stored files has the following elements ❒Depending on the security settings, certain files may not be displayed ❖When using the network delivery scanner, e-mail,or Scan to Folder function ❖When displaying information of a selected stored file 1.Keys for searching for files 2.Keys to switch to the information display 3.Keys for sorting files 4.Keys for changing file information 5.List of stored files [Docu ment Server] key 57 Searching for FilesSearching by user name A On the screen with the list of stored files, press [Search by User Name] [Manage / Delete File] [Send] B Select the user name to be used for the search 8. Information for a selected stored file [Detail] The user names shown here are names that were registered on the C Press [OK] C To select multiple files, repeat step B [Display Selection] D Press [OK] E Switch the destination list if nec- essary F Specify a destination G Specify the sender, subject, and message if necessary 59 Checking Stored Files from a Client Computer61 Deleting FilesD Press [Delete File] A Display the list of stored files B Press [Manage / Delete File] C Select the file you want to delete E Press [Delete] F Press [Exit] Changing File Information 65 5. Delivering Scan Files67 Network Delivery Scanner ScreenThe network delivery scanner screen is as shown 1.Network delivery scanner icon () 2.Destination field 3.[Registration No.] 4.[Manual Input] 5.[Attach Sender's Name] [Return Re- ceipt] [Attach Subject] 6. [ ] Switch Destination List/Search 7.Destination list 68 Delivery ProcedureF If the e-mailscreen appears, switch to the network delivery scanner screen CPress [Delivery Server] 69 {Clear/Stop} keyBTo select more destinations, re- peat step A BEnter the five digit registration number that has been assigned to a destination folder using the number keys CTo select more destinations, re- peat step B 70 F Select a destinationSearching for a destination G Press [Exit] BPress [Search Address Book] CPress [Search by Dest. Name] [Search by Comment] D Enter part of the destination name Manual entry of a destination B Enter the destination 71 D To enter more destinations, repeat steps A to CH Specify the sender (sender of the file) if necessary 72 FSelect a senderBPress [] CPress [User (Dest.) Name] I Specify [Return Receipt] if neces- sary J Specify a subject if necessary APress [Attach Subject] BPress the subject [Urgent] K Press the {Start} key 73 Delivery77 6.Using the Network TWAIN Scanner Function78 [Weekly Timer Code]A Start DeskTopBinder, and then select the scanner driver A On the [Start] menu, point to [Program], point to [DeskTop Binder V2], and then click [Desk Binder V2] [Desk TopBinder V2] B On the [Tools] menu, click [Tools] [Scanner Settings] [File format for scanned image(s)] CClick [Select Scanner Driver...] Select the name of the machine you want to use in the list, and then click [Select...] EClick [OK] B Place originals A On the [File] menu, point to [Add Document], and then click [Scan] [File] [Add Document] [Scan] [Select Scanner] 79 D Click [Scan] in the scanner properties dialog box[Continue] [Complete] [Scan] E Save the scan file in DeskTop- Binder AOn the [File] menu, click [Exit] BEnter the file name, and then click [OK] -Editingand printing scan files 81 7.Configuring/Registering Scan Settings82 [sRGB]❖Resolution ❖Image Density ❖Scan Size [Auto Detect] [Custom Size] 83 ❖Edit[Same Width] [Diff. Width] [Au- to Detect] [Mixed Sizes] 85 [Original Feed Type]Orientation selection Batch/SADF selection [Batch] Either Mixed size selection A When originals of different sizes are placed, select [Mixed Sizes] Specifying Divide A If you want to divide and send a file containing multiple pag- 7 es, press [Divide] B Press [Change], and then enter the number of divisions using the number keys CPress the {#} key DPress [Division Check] if neces- sary [Division Check] [2 Sided Original] 86 For a Network TWAIN ScannerA Open the Scanner Properties dialog box B Select the position from the [Docu- ment:] list in the [Document] area [Docu- ment:] [Document] C Select [/] or [/] from the [Orientation:] list [Orientation:] [Simplex] [Duplex ] [Side:] 88 When using the exposure glassAPress the {Start} key ❒The selected destination ap- pears while scanning the originals the {Start} key Repeat this step until all origi nals are scanned When using the ADF A Select [SADF] in [Original Feed Type] BPress the {Start} key C When there are additional orig- inals, place them within the specified time The machine starts scanning au- tomatically ❒You can also press the {#} key to start storing or sending 89 When a Time Limit Is Not Specified for Additional OriginalsC Select [Batch] for [Original Feed Type] E Press the {Start} key G After all originals are scanned, press the {#} key [Program No.10] [Change Initial Mode] C Press [mRegister] D Press the program number you want to register 90 Registering a ProgramB Press the {Program} key Program F Press [OK] 91 Changing a Registered Program92 Changing the Program NameB Press [Change Name] C Press the number of the program for which you want to change the name D Enter a new program name E Press [OK] 93 8. Troubleshooting94 When the Delivery Function Does Not WorkWhen Stored Files Cannot Be Accessed Network Cannot Be Browsed When Sending a Scan File The TWAIN Driver Cannot Be Started Stored Files Cannot Be Edited 95 The Network Delivery Function Cannot Be UsedOperations are not possible when messages appear”Updating the des tination list...Please wait. Specified destination(s) or sender's name has been cleared.” ap 96 When an Error Message Appears on the Control PanelAuthentication has failed Authentication with the destination has failed. Check settings. To check the current status, press [Scanned Files Status] Cannot cancel sending certain file(s) To confirm the result, check [Scanned Cannot detect original size. Select scan size Cannot find the specified path. Please check the settings Cannot log in with the entered user name or password 97 Cannot send scanned data. Exceededmax. number of files. Unable to cap ture files Captured file exceeded max. number of pages per file. Cannot send the scanned data Connection with LDAP server has failed. Check the server status Connection with the destination has failed. Check the status and connec tion. To check the current status press [Scanned Files Status] Entered protection code for destina tion is incorrect. Please re-enter Exceeded max. data capacity. Check the scanning resolution, then press Start again scanning resolution, then reset original(s) Exceeded max. E-mailsize. Sending E mail has been cancelled. Check [Max E-mailSize] in Scanner Features 98 Exceeded max. file capacity. Deletethe unnecessary stored files Exceeded max. No. of search results which can be displayed Max.: nnn Exceeded max. number of alphanumeric characters characters for the path Exceeded max. number of files which can be sent at the same time. Reduce the number of the selected files can be used in Document Server at the same time Exceeded max. number of pages per file. Do you want to store the scanned pages as 1 file Exceeded max. number of standby files Try again after the current file is sent Exceeded max. page capacity per file Press [Send] to send the scanned data or press [Cancel] to delete 99 Exceeded time limit for LDAP serversearch. Check the server status LDAP server authentication has failed Check the settings Load paper of the following sizes. Re quired: A3 Memory is full. Cannot scan. The scanned data will be deleted Memory is full. Do you want to store scanned file Memory is full. Press [Send] to send the current scanned data, or press [Cancel] to delete Original is being scanned by another function Output buffer is full. Sending the data has been cancelled. Please try again later Selected file is currently in use Cannot change file name 100 Cannot change passwordCannot change user name Cannot delete it Selected files contain file(s) that the user does not have access privi leges to. Please note that only the files with access privileges will be deleted Sender's name is not selected. Please specify sender's name Sending the data has failed. The data will be resent later Sending the data has failed. To con firm the result, check [Scanned Files Status] 101 The destination list has been updatedSpecified destination(s) or sender's name has been cleared The E-mailaddress entered is not cor rect. Please re-enter The entered path is not correct Please re-enter The specified group contains some invalid destination(s). Do you want to select only valid destination(s) Transmission has failed. Insufficient memory in the destination hard disk To check the current status, press [Scanned Files Status] Updating the destination list Please wait. Specified destination(s) or sender's name has been cleared Updating the destination list has failed. Try again You do not have the privileges to use this function 102 When an Error Message Appears on the Client Computer105 9. Initial Scanner Setup106 ❖Destination List SettingsFor explanations of settings, see p.104 “Destination List Settings” ❖Send Settings For explanations of settings, see p.104 “Send Settings” ❖Administrator Tools For explanations of settings, see p.106 “Administrator Tools” 107 A Press the {User Tools/Counter} key. B Press [Scanner Features]C Press [Send Settings] D Press the item to be set G Repeat steps C to F to make the necessary settings, and then click [Exit] H Press [Exit] E Change the setting 108 Scan Settings❖Default Scan Settings [Continuous Wait] [Off] Interrupt 109 ning them separately with theADF to form a single file, select [Set the waiting status ❒ This setting is valid if [SADF] is specified for [Original Feed Type] specified for when scanning. For details, see p.77 “Batch/SADF selection” ❒ If [Set Wait Time] is selected, en ter the wait time in seconds (3 999) for placing additional orig inals with the number keys Scanning will start automatical ly if additional originals are placed within this time. You can end scanning and begin trans mission by pressing the {#} key within this time. Once the spec ified time has elapsed, transmis sion starts automatically ❒ If [Continuous Wait] is selected is selected the machine will wait for the ad ditional originals until the {#} key is pressed. Scanning will start when additional originals are placed and the {Start} key is ❖Original Setting [1 Sided Original] ❖Switch to Batch [SADF] [Batch] [Original Feed Type] [Scanner Features] p.79 “Scanning Originals in Sev pressed. You can end scanning eral Times” and begin sending by pressing the {#} key ❒ Even if originals are placed on the exposure glass, the machine will operate according to the specified settings. However every time originals are placed on the exposure glass, you must press the {Start} key to start scanning ❒ If a paper misfeed occurs or any of the following operations is performed while the machine is waiting for additional originals the countdown stops and does not start again until the {#} key is pressed ❖Mixed Original Sizes Priority [On] ❒If the original size is specified when scanning, this setting is ignored 110 ❖Original Orientation PrioritySelecting a custom size A Press [Custom Size] on the Scan Size Setting screen ❖Change Initial Mode [Standard] B Enter the original size with the number keys [X1] [Y1] ❖A.C.S. Sensitivity Level [Scan Type] [Auto Color Select] [X2] [Y2] 111 D Enter the scan size (area) with the number keys[X3] [Y3] E When all dimensions are entered, press [OK] G Press [Exit] twice 112 Destination List SettingsSend Settings❖Destination List Display Priority [E-mail /Folder] or [Delivery Server] [E- mail / Folder] [Destina- tion List Display Priority 1] You can select either [E-mailAd- dress] or [Folder] ❖Select Title for searching for destinations. Se [Title 1] [Title 2] [Title 3] [Update Delivery Server Destination List] ❖TWAIN Standby Time ❖File Type Priority ❒ You cannot select multi-pageTIFF format for an image stored in JPEG format 113 ❖Compression (Black & White)❖Compression (Gray Scale / Full Color) ❖Print & Delete Scanner Journal • [Delete All after Printing]: [Do not Print: Delete Oldest] [Do not Print: Disable Send] ❖Print Scanner Journal ❖Delete Scanner Journal ❖Max. E-mailSize ❖ Divide & Send E-mail [Max. E- mail Size] [No] [Yes (per Page)] [Yes (per Max. Size)] ❒When [Multi-page:TIFF] or [Multi page: PDF] [File Type Priority] ❖E-mailInformation Language [Scan- ner Features] [Scanner Fea- tures] 114 Administrator Tools❖Menu Protect ❖Store File Priority Select [Send & Store], [Store Only], or 115 10. Appendix
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