Appendix — Creating a custom Expense Report

Programming the mapping table

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Perform the following before you begin a custom mapping table:

• Print a copy of your custom expense report. Activate the Row and Column
Headings option in the Sheet settings of the Page Setup command. This
enables you to quickly determine the size of the Section(s), as well as the
numbers for the start rows and columns.
• On the printed copy, identify the data Sections. A Section is an area of data
with common row and column formatting. A highlighter marking pen can
make it easy to see the Sections as you work with programming the mapping
table. Your custom Expense Report can contain any number of Sections, and
the same data can be repeated in any Section.
• On the printed copy, identify the type of Labels that apply to each Section.
Each Section can have only one kind of Fixed or Variable label for rows.
Likewise, each Section can have only one kind of Fixed or Variable Label for
columns.
• Place a copy of your custom Expense Report in the Template folder (in the
Palm Desktop software directory). Change the filename so it has the file
extension .xlt (which defines it as a Microsoft Excel template). Make a note of
the exact filename so it can be defined in the mapping table file.
Programming the mapping table
Once you have analyzed the components of your custom Expense Report, you can
program the mapping table to fill the report with data from your Acer s10 .

To program a new custom mapping table:

1 Open a copy of the Maptable.xls file in Microsoft Excel.
NOTE: This file is located in the same folder as the Palm Desktop software application. Make
a backup copy of this file before you make your modifications.
2Mapping a new template. Scroll to where you find the name of the original
template that you chose for your modifications. The name of the template will appear
in column B of the Maptable.xls file, next to the cell highlighted in green that reads
“Template Name:”. If you did not modify an existing template, move to any table in
the Maptable.xls file.
3 Select all the rows associated with template name. To select the rows, click and drag
on the row numbers (left side), so they appear highlighted.

Illustration suggestion (Delete this suggestion when completed): Excel

template highlighted

4 From the Edit menu, choose Copy.
5 Scroll down to a blank area of the Maptable.xls file (below the rows used for
Sample4.xlt), and click on a row number to select a blank row.
6 From the Edit menu, choose Paste. A copy of the rows you selected in step 3 is pasted
into the Maptable.xls file.
7Name the table. In the cell immediately to the right of the cell entitled Template
Name, enter the exact filename of your Expense Report template.