Acer s10 manual Determining the layout of the Expense Report, Analyzing your custom Expense Report

Appendix — Creating a custom Expense Report

Determining the layout of the Expense Report

Determining the layout of the Expense Report

This section describes the layout considerations for the Expense Report and explains the terms used for creating the report.

Labels

There are two kinds of labels that you need to define for your report:

•day/date

•expense

Each kind of label can be either be:

•Fixed. The label always appears as a header at the beginning of a row or column, or

•Variable. If a label is not Fixed, it is variable.

For example, a list table of expenses could have variable labels in the rows for day/ date, and variable labels in the columns for expense type. In this case, neither day/ date or expense type information would be “fixed” (as a header). Instead, the date and expense type information would be filled into the cells of the spreadsheet as appropriate.

Examples of both Fixed and Variable labels appear inthe sample expense templates.

Sections

A Section is an area of the report that has common formatting. It is common for an Expense report to have more than one Section. For example, a sample Expense Report named Sample3.xlt contains several Sections.

Illustration suggestion (Delete this suggestion when completed): Sample3.xlt

template

Because your Expense data maps to row and column areas of your final report, different Sections require different definitions for the data mapping. To create additional Sections with different mapping, you create corresponding additional lines to the mapping table file named Maptable.xls. This procedure is explained later in this appendix.

If a section contains cells for prepaid (company paid) expenses, you need to create an additional line in the mapping table for “prepaid.” This will count as an additional section in the mapping table. The only data that differs in the prepaid section (from the non-prepaid section) is the row/column numbers for the expense type.

Analyzing your custom Expense Report

If you already have a custom Excel expense report, you can use it with a modified mapping table. However, before you can create a Maptable.xls file that corresponds to your custom Expense Report, you must first analyze the characteristics of your report.

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