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Apple 145B manual Working on the Desktop

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Chapter 2

Working on the Desktop

In this chapter

Review basic trackball skills:

mMoving the pointer

mChoosing a command

mOpening an icon

mLooking at the contents of a window And learn:

mHow to close a window

mHow to move a window

mWhat the icons on your desktop represent

Before you begin

You should have already

mset up your computer according to the instructions in Chapter 1

mgone through the Macintosh Basics tour supplied with your computer

Make sure your computer is on.

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Apple 145B manual Working on the Desktop

Contents

Macintosh User’s Guide Apple Computer, Inc Contents Arranging your work space and equipment Choose a commandChapter Working on the DesktopChange the name of an icon Use the Trash ContentsOpen a document Change a document Save your work so far Make more changes Quit a programPart Setting Up Your ProgramsUsing Disks 146 139141 Specifying which items you want opened at startupOther ways to use the LaserWriter Font Utility Printing the contents of a window or the desktopControlling background printing Working with fonts 184Connecting to a shared disk Changing your password196 214 Using access privilegesAccess privilege strategies Setting Scsi ID numbersMaking a window the active window Shift-click240 Moving, copying, and renaming an iconUsing Caps Lock Typing special characters and symbols Appendix C MapInitializing a disk in MS-DOS format Xiv Radio and television interferenceWelcome to Macintosh How to Use This BookPage Setting Up Your Macintosh PowerBook Setting up the computer Plug in the power adapterPower adapter port Setting Up Your Macintosh PowerBook Slide the latch to the right and lift up the display Open the displayTurn on the computer Power buttonContrast control Brightness control Trouble?What to do next Microphone optional Reset buttonSpeaker Elevation feet Printer port ´ Interrupt buttonBacking up your hard disk Why back up?What you need Make the copy Click the appropriate choice, as follows Insert a high-density floppy disk into the disk driveInsert metal end first If something happens to your hard disk Off Turning the PowerBook on and offTo turn the PowerBook off Conserve power when you won’t be using it for several hoursTo put the PowerBook to sleep SleepAutomatic sleep To turn the PowerBook on When the PowerBook is on, you can do your workOn/off summary Trash icon An icon near the lower-right corner representing the TrashPress and release the reset button Restarting a computer that’s already onChoose Restart from the Special menu Restart from a floppy disk Hold down the power button for 5 secondsTake the Macintosh Basics tour first Adjust the screen brightness and contrast controlsLearning the basics Before you beginStarting the tour from the hard disk Finding the tourContinues Now your screen should look like the following illustration HhhHh h h After a moment, your screen should look like this Starting the tour from a floppy diskHh h h Do not use the computer in or near water ± WarningDo not drop or jar the computer Do not touch the screen with any sharp or pointed objects Do not use the computer in wet or dusty environmentsHealth concerns associated with computer use Repetitive stress injuries Change hand positions often to avoid fatigue Arranging your work space and equipmentChair Keyboard and trackballBuilt-in display MouseGeneral suggestions Page Working on the Desktop Point Use the trackballClick Press Drag Telling the Macintosh to do something involves two steps Choose a commandOpen an icon Click the startup hard disk icon to select itDots, indicating that it has been opened Look at the contents of a window Continues Make a window larger or smaller Active windowSize box Working on the Desktop Click the zoom box near the right end of the title bar Click the zoom box againZoom box Move the hidden contents of a window into view Scroll arrow Horizontal scroll barClose box Close a windowClick the close box Scroll boxMove a window Point to the title bar of the active Macintosh HD windowTitle bar Icons represent containers What’s on the desktop?Working on the Desktop Memo Windows let you see what’s inside containersMenus offer you choices Windows let you see what’s inside all these containersModifier keys Arrow keysModifier keys Page How to switch between programs Why it’s important to save your work, and how to save itMake sure that your computer is on TeachText menus Open a programOpen the Macintosh HD icon Open the TeachText iconChoose Save from the File menu Create a documentSave your work You will be changing this text later in this chapterSwitch programs Type Opening LinesClick Save Here is another way to make a program active Hh hClose the Opening Lines window Close a documentOpen a document Next step describes a different way to open an iconBecause most Macintosh programs work in similar ways Now you’re ready to change the text Change a documentWith people selected, type the words human beings Click the trackball button onceNow you’ll rearrange some text Save regularly, and save often Save your work so farTaking a shortcut Make more changesWith each other selected, type one another Hh hWith togetherness selected, type brotherhood Quit a programQuitting a program Prompts you to save your work Make a copy of a documentClick the Opening Lines icon to select it To use memoryChoose Duplicate from the File menu Change the name of an iconUse the Trash Press the Return keyPressing Return saves the new name Close the Trash window by clicking its close box Open the Trash iconChoose Empty Trash from the Special menu Click OKWorking With Disks Working With Disks Insert a floppy diskDouble-sided 800K disk Second holeFloppy disks and hard disks Initialize a disk Read the message on your screenAnother dialog box appears Click Erase Third dialog box appearsType Practice Copy the contents of a disk Close all the windows on the Macintosh desktop Open the Practice folder iconTake a floppy disk out of its drive Protect the contents of a disk Lock the program disk On your own Install your programsLook for a System Folder in the program folder Throw away extra System FoldersLearning More About Your Computer Choose Control Panels from the Apple K menu Open the Battery desk accessoryOpen the PowerBook control panel To open the PowerBook control panelMany Macintosh programs also have Balloon Help Open the PowerBook iconUse Balloon Help Turn on Balloon HelpTurn off Balloon Help Click your hard disk icon to select itPoint to the File menu Start learning how to use your application programs Use Part III of this bookAt this point, you could Page Reminder Back up Reinstalling system softwareInstalling your programs Installing programs without a floppy disk driveSetting Up Your Programs Press the Return key on your keyboard to continue Installing system software from floppy disksInsert the remaining disks as the computer prompts you Checking for computer virusesFinding out what programs are open If you give information to other computer users on disksOpen programs Hiding and showing windows on the desktop Switching programsPreferred size must always be larger than Minimum size Close the Info windowDeleting items from the Scrapbook Using the ScrapbookStoring items in the Scrapbook Copying items from the ScrapbookUsing a RAM disk Remember a few precautions if you use a RAM diskCreating a RAM disk Drag the slider to 0% if you want to remove the RAM disk Erasing a RAM diskResizing or removing a RAM disk Drag the items you want to the RAM disk iconMonitoring the battery charge level Using the Battery desk accessory101 What you should know Responding to low-power messagesBattery desk accessory appears What you should doPower adapter port Power Management Recharging the batteryRecharging with the power adapter Plug in the power adapter as shownPower Management Recharging with a recharger To recharge a battery, follow these stepsBattery Hours Batteries Removing or replacing the batteryPlace the battery in the recharger as shown Door is physically attached to the batteryReplacement batteries come with a door attached Maximizing battery life Ways to conserve battery power Maximizing work timeKeep virtual memory turned off in the Memory control panel Your computer’s printer or modem port is in use Adjusting the battery conservation settingsClose the PowerBook control panel Easiest approachSystem Hard disk Using the battery conservation optionsDon’t sleep when plugged More about automatic sleepTo turn processor cycling back on, click Allow cycling Processor cyclingInitializing a hard disk Preparing a new disk for useUsing Disks Click Initialize Click Init to initialize the hard diskName Initializing a floppy disk Third message asks you to name the diskType a name for the disk Erasing a floppy disk Designating a startup diskClick the icon of the disk you want to erase Internal hard disk Protecting the information on a diskScanning order for startup disks Locking a floppy diskLocking a file Backing up your files Using PowerBook 145B Backup for the first time PowerBook 145B Backup program opensClick the appropriate button Hh h Using PowerBook 145B Backup to update your backup copyUnlock the disk labeled Insert the disk into the floppy disk driveClick the Continue button Locate the PowerBook 145B Restore icon Restoring the information on your hard diskMake sure your Macintosh is off Make sure you insert disks in the correct order Open the PowerBook 145B Restore icon by double- clicking itA moment you’ll see this screen Respond to any messages you see on the screenRestoring your System Folder If you can’t save files on a floppy diskDisk is ejected and its icon disappears from the desktop Ejecting a diskIf you can’t eject a floppy disk All three methods also work with CD-ROM discsIf a hard disk icon doesn’t appear Testing and repairing disksHard disk precautions Caring for disksUsing Disk First Aid Click Open Scsi ID number Testing a hard diskFor assistance if necessary Hard disk’sStraightening up your files Type a name for the folder and press Return Using folders to organize your filesCreating and naming folders Choose New Folder from the File menuIts contents Disk named above it Desktop, including other disksName for your Choose Make Alias from the File menu Making items easier to findCreating an alias Uses for aliasesClick the Find Original button Installing an item in the Apple menuMoving an item to the desktop Locating the original of an aliasClick the Find button Finding an itemFinding an item by name Choose Find from the File menuFinding an item using other criteria Search Type text or setDate here One at a time List view Indentation means that an item Outline Location for the searchWays to use the Find command Finding items that meet two criteriaItems found are shown highlighted in an outline view Creating a template or stationery HhhhFile’s Info window View menu Using the Info windowGet Info command displays information about a selected item Getting information about your filesUsing the View menu Assigning a label to a fileType of list displayed is underlined Tips on transferring files On floppy disksOn another hard disk 145 Adapting Your Computer to Your Own UseTo have a program or a document open automatically when Installing an item in the Apple menuInstalling files in the System Folder Specifying which items you want opened at startupRemoving files from the System Folder MacintoshDesktop Changing the items in the Label menu Setting the time and dateNumber Choose Alarm Clock from the Apple K menuChanging time and date formats Turning the alarm offChanging the date format Dialog box that appears, make the changes you wantClick OK to close the control panel Make the changes you want Changing the time formatMake the changes that you want Close the control panel Type the currency symbol here To place the currencyClick the double-clicking speed you want Adjusting the way the trackball or mouse worksKeyboard layout you want to use For the delay you wantDown, click the button for the rate you want Button, the keys don’t repeat at allSticky Keys Key has been Adjusting the keyboard for very slow typingMaking keyboard shortcuts easier to type ModifierClick the button for the blinking rate you want Adjusting the blinking of a menu itemChanging the way the contents of windows appear Select the picture you want to use for the icon Changing an iconYou can turn off this warning in the Trash’s Info box Turning off the Empty Trash warningRemember the following tips on memory management Managing memoryChecking memory use Making the most of your memoryAdjusting the disk cache Virtual memory Using hard disk space as memoryMacintosh HD Total memory includesTurning on 32-bit addressing Close the Sound control panel Setting the beep soundDrag the slider up or down to set the volume Click the beep sound that you want your computer to useRemoving a sound Installing a soundYour computer Recording soundsType a name for the sound, and click OK Changing the background patternContinues To save the new pattern, double-click the sample pattern Magnifying the screen imageTo turn CloseView on or off, press x-Option-O On or off Before you print Choosing a printer173 Printing If your printer is connected directly to your computerIf your printer is connected over a network Close the Chooser windowNetwork that has zones Choose Chooser from the Apple K menuClick the icon of the printer you want to use Close the ChooserSelecting Page Setup options Printed copy as aPercentage Select enhancements Original’s hsize Easy Install dialog box appears Updating printer software on networked computersMake sure that the hard disk indicated is the correct one Paper-feed Printing your workChoose Print from the File menu Printer software availablePrinting the contents of a window or the desktop Solutions to common printing problems Check the cable connections to the printerMake sure that the printer is turned on and warmed up Controlling background printing Outline fonts and bitmap fonts Working with fontsInstalling fonts Removing fonts Transferring fonts to a LaserWriter printerLocate and open the LaserWriter Font Utility icon To the printer Choose Download Fonts from the File menuClick Done Printer or its hard diskClick Initialize Finding out about available fontsOther ways to use the LaserWriter Font Utility Initializing a hard disk attached to a printerTurning the printer’s start page on or off Restarting a LaserWriter printerType a name for the log, and then click Save Transferring a PostScript file to a LaserWriter189 What networking offersUsing Your Computer on a Network Setting up your computer on a networkConnecting to a network Turning on AppleTalkPrinter port Icon Naming your computer and its owner Close the Sharing Setup control panelAppleShare icon Connecting to a shared diskYou are not Click the name of the computer you want to useClick OK Click Guest or Registered User Capitalization does not need to matchDisconnecting from a shared disk Click the name of a shared disk to select itIcon of the shared disk appears on your desktop These Connecting quickly to a shared diskConnecting automatically when you start up Connect to a shared diskClick OK Close the Chooser Changing your passwordWorking with files and folders on other computers Creating a new folder on another computerClick here to change Your passwordBullet appears for each letter you type Click OK Click OK in the dialog box that appearsUser or group that you named assumes ownership immediately Sharing your own filesGiving folder ownership to someone else How file sharing worksOpen the Guest icon Turning on guest accessTurning file sharing on Section labeled File Sharing, click the Start buttonClose the window and click Save in the box that appears Selecting a folder or disk to shareAny shared folder or disk can be made private again Taking back a shared folder or diskNaming a registered user Type the name of a person you want to registerTo register more users, repeat steps 2 Close the window, and then click Save in the dialog box Setting a registered user’s passwordType a password in the User Password box, then press Tab Naming a group of usersYou don’t need to include the Guest icon in any group Seeing who’s in a groupDrag user icons to the new group icon To see the names of all group members, open the group iconClose the window and click Save in the dialog box Selecting a user or group to share a folder or diskTo deny access to guests, open the Guest icon Removing a user or group from your list of registered users Removing a user from a groupTurning file sharing off Giving away ownership of a folder or disk on your computerMonitoring file-sharing activity Section labeled File Sharing, click the Stop buttonTo turn file sharing off immediately, type the number Gaining access to your computer from another computer Disconnecting someone who is connected to your computerOpen the owner icon the one with the bold outline Understanding access privileges Using access privilegesSelect a folder or disk Choose Sharing from the File menu Setting access privileges to folders and disksThere are three types of access to shared items See Files allows people to see, open, and copy filesAccess privilege strategies Choose a registered user or group to share the item withTo prevent the folder from being changed, place an Using Your Computer on a Network Plain tab indicates that you can open and use the folder Checking your access privilegesFolder Using Your Computer on a Network Working with privileges that others have setSelect the program you want to link to Linking programsLinking to a program on another computer You can only link to programs that are sharedThen you make a program available for linking by sharing it Disconnecting a program linkAllowing other people to link to your programs Two programs are now linkedIf the box is dimmed, the program does not support linking Turning program linking onSelecting a program for linking Open the programNaming specific users to link to your programs Allowing guests to link to your programsUsing Scsi devices Scsi port on Macintosh PowerBook computers looks like thisScsi port Scsi port icon 223 Installing software Setting Scsi ID numbersExpanding Your Computer System Check the ID numbers of all the devices you want to connect Small hole gives you access to the ID number switchID number indicator ID number switch Make sure the Scsi device is turned offChecking that the Scsi chain is properly terminated If you are attaching one Scsi deviceIf you are attaching more than one Scsi device Terminator Connecting cablesIllustration shows where to add cable terminators Repeat for each additional device you want to connectExternal modem is ready to use Connecting a modemConnect the modem to a power source and to the phone line See the documentation that came with the modemConnecting a mouse or other ADB device Connecting a printerOpen the door covering the back panel of your computer Connecting a microphoneDecide where you want to place the microphone Sound output devicesAdding memory to your computer Traveling with the PowerBook Do not check your computer as baggage. Carry it with you233 Storing the PowerBook Short-term storage up to 2 weeksStore the computer in a cool, dry place Long-term storage more than 2 weeks Service and supportIf the PowerBook malfunctions or is damaged Plug in the power adapter or use the rechargerCanada How to get helpApple Computer, Inc Apple Canada, Inc Customer Relations Mariani AvenueApple Technical Library For more information about Macintosh computersMacintosh user groups Technical informationAssistance for hardware and software developers ApdaSelecting icons Double-clickShift-click Working with iconsMaking a window the active window Working with windowsOpening an icon Moving, copying, and renaming an iconOpening higher-level folder windows Scrolling through the contents of a windowFrom here Using the outline form in list viewsWorking with menus Menu bar youChoosing an item from a menu Choosing an item from a submenuTo choose an item in a submenu Selects the next item in the direction of the arrow KeyActionPowerBook TroubleshootingComputer just stopped Battery is draining too fast PowerBattery can’t be recharged Screen looks blurred or out of focus ScreenScsi devices MemorySee for more information about working with Scsi devices Disk drives and disksHard disk keeps stopping and starting again You can’t delete a file on a floppy disk Modems PrintersPrinter may be turned off. Turn it on Network printer keeps restarting Networks You can’t open a shared disk or folder Application programsMessage says that a program could not be found 259 Outlined buttonUsing Caps Lock To turn Caps Lock on or off, press the Caps Lock keyAppendix a Keyboard and Character Sets Characters AvailableOption-c Initializing a disk in MS-DOS format Insert a blank disk into your floppy disk drive263 Type a name for the disk, and then click OK Choose Quit from the File menuAppendix B Exchanging Disks and Files With MS-DOS Computers Title or disk Converting files to and from MS-DOS formatMenus DirectoryClick Translate Pull down the translation menu you wantDimmed when this Other file-conversion optionsItem is checked 269 Setting your locationComparing locations Click the Set buttonYour current location is indicated by a blinking cross Finding a location Click the Add City button Adding or removing a locationAdding a location Changing or removing a locationPage Apple Technical Library Apple II ProDOS file format 263 About This Macintosh command 161, 164 Accent marks, typingAmplifiers Pulling downArrow keys 53, 244 PowerBook 145B Restore program 8, 119Battery Conservation settings 87, 109-112, 248 Application menuSafety instructions Control panels248 Beep sound Blinking rate Dragging an object on Files without a floppy disk drive 92 iconsDelete key 57, 259 deleting DesktopExtras folder Adjusting speed of 154 icons 62, 96 selecting text byErgonomics. See comfort tips error messages Converting to and from stationeryProgram versus document 51-52 RAM disk Sharing command 199, 201-202, 206, 209209 Changing your password 197-198 Backing up 8-12 Closing 60186-188 FinderAliases for Font menu FontsCaring for PasswordsInstalling programs on 78-79, 82-83, 92 Overview 51 Folder ownershipTypes of 50-52 ID numbers. See Scsi ID numbers ImageWriter Adjusting blinking of 157 positioningInstalling Key Caps desk accessory 186, 260-261 kilobyte KMemory RAM virtual memory adding Background printing with 181 choosing ConnectingMacintosh desktop computer, connecting to Setup options for 176 printing on 178-179 restarting212-213 Accessing your own computerModems Mouse control panel 154 moving Icons 135, 240 textPower adapter port 2 PowerBook 145B Backup program 6 Network administrator 190, 193, 197, 198 Network iconSetup options 176-178, 180 passwords Changing your own 197-198, 212-213 troubleshooting TypingDisconnecting Hard disk sleep adjustment 110, 111, 248System sleep adjustment 110, 111, 248 Installing 174Adding Installing without a floppy disk drive 92 linkingQuit command RAM. See random-access memory RAM RAM disk Opening 56Scroll bars Save As command 133 Save command 57-58, 66, 140 savingRegistered user System Folder itemsNetwork Connecting 227Setting up computer 1-6. See also peripheral devices Scsi icon 223Startup disk Software drivers 224Speakers 7 Special characters, typing Special menu From floppy disksSystem failures 247System Folder. See also folders On program disks On startup disk 83, 91Translator files 263 Undo command 258 unlocking Files Application programs 92, 257-258 batteryModems Networks 212, 254, 255, 256-257 passwords Automatically connecting to a shared diskHiding and showing program 96 moving 49-50 Finding lostApple Publishing System