Macintosh User’s Guide
Apple Computer, Inc
Contents
Working on the Desktop
Chapter
Part
Setting Up Your Programs
Using Disks
Organizing Your Files
178
Viii Contents
Finding out about available fonts
Other ways to use the LaserWriter Font Utility
Setting Scsi ID numbers
Using access privileges
191
197
227
Travel, Storage, and Service
Shift-Click
234
Using Caps Lock Typing special characters and symbols
Troubleshooting PowerBook Screen Memory Scsi devices
Printers
Appendix C Map
Xii Contents
Xiii
Welcome to Macintosh
Xiv
Radio and television interference
Page
Setting Up Your Macintosh PowerBook
Plug in the power adapter
Setting up the computer
Power adapter port Setting Up Your Macintosh PowerBook
Slide the latch to the right and lift up the display
Open the display
Turn on the computer
Power button
Contrast control Brightness control
Trouble?
Press the Return key on your keyboard to continue
Installing system software
Insert metal end first
Continuing your work
What to do next
Your computer at a glance
Reset button
Speaker Elevation feet Printer port
´ Interrupt button
Learning the basics
Adjust the screen brightness and contrast controls
Before you begin
Take the Macintosh Basics tour first
Starting the tour from the hard disk
Finding the tour
Setting Up Your Macintosh PowerBook
Now your screen should look like the following illustration
Page
After a moment, your screen should look like this
Starting the tour from a floppy disk
Setting Up Your Macintosh PowerBook
To turn the PowerBook off
Turning the PowerBook on and off
Conserve power when you won’t be using it for several hours
Off
Sleep
To put the PowerBook to sleep
Automatic sleep
When the PowerBook is on, you can do your work
To turn the PowerBook on
On/off summary
Trash icon
When you turn on your computer
Restarting a computer that’s already on
Press and release the reset button
Choose Restart from the Special menu
Restart from a floppy disk
Hold down the power button for 5 seconds
Do not use the computer in or near water
± Warning
Do not drop or jar the computer
Do not touch the screen with any sharp or pointed objects
Do not use the computer in wet or dusty environments
Repetitive stress injuries
Health concerns associated with computer use
Chair
Arranging your work space and equipment
Keyboard and trackball
Change hand positions often to avoid fatigue
Built-in display
Mouse
General suggestions
Page
Working on the Desktop
Point
Use the trackball
Click
Press
Drag
Telling the Macintosh to do something involves two steps
Choose a command
Click the startup hard disk icon to select it
Open an icon
Dots, indicating that it has been opened
Look at the contents of a window
Continues
Active window
Make a window larger or smaller
Size box Working on the Desktop
Click the zoom box again
Click the zoom box near the right end of the title bar
Zoom box
Move the hidden contents of a window into view
Scroll arrow
Horizontal scroll bar
Click the close box
Close a window
Scroll box
Close box
Point to the title bar of the active Macintosh HD window
Move a window
Title bar
Icons represent containers
What’s on the desktop?
Working on the Desktop
Menus offer you choices
Windows let you see what’s inside containers
Windows let you see what’s inside all these containers
Memo
Arrow keys
Modifier keys
Modifier keys
Working on the Desktop
Why it’s important to save your work, and how to save it
How to switch between programs
Make sure that your computer is on
Open the Macintosh HD icon
Open a program
Open the TeachText icon
TeachText menus
Save your work
Create a document
You will be changing this text later in this chapter
Choose Save from the File menu
Type Opening Lines
Switch programs
Click Save
Here is another way to make a program active
Close the Opening Lines window
Close a document
Next step describes a different way to open an icon
Open a document
Because most Macintosh programs work in similar ways
Now you’re ready to change the text
Change a document
With people selected, type the words human beings
Click the trackball button once
Now you’ll rearrange some text
Save regularly, and save often
Save your work so far
Taking a shortcut
Make more changes
With each other selected, type one another
With togetherness selected, type brotherhood
Quit a program
Click the Opening Lines icon to select it
Make a copy of a document
To use memory
Quitting a program Prompts you to save your work
Choose Duplicate from the File menu
Change the name of an icon
Press the Return key
Use the Trash
Pressing Return saves the new name
Choose Empty Trash from the Special menu
Open the Trash icon
Click OK
Close the Trash window by clicking its close box
Working With Disks
Double-sided 800K disk
Insert a floppy disk
Second hole
Working With Disks
Floppy disks and hard disks
Read the message on your screen
Initialize a disk
Another dialog box appears
Third dialog box appears
Click Erase
Type Practice
Copy the contents of a disk
Close all the windows on the Macintosh desktop
Open the Practice folder icon
Take a floppy disk out of its drive
Protect the contents of a disk
Lock the program disk
On your own Install your programs
Look for a System Folder in the program folder
Throw away extra System Folders
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Learning More About Your Computer
Open the PowerBook control panel
Open the Battery desk accessory
To open the PowerBook control panel
Choose Control Panels from the Apple K menu
Use Balloon Help
Open the PowerBook icon
Turn on Balloon Help
Many Macintosh programs also have Balloon Help
Click your hard disk icon to select it
Turn off Balloon Help
Point to the File menu
Use Part III of this book
Start learning how to use your application programs
At this point, you could
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Setting Up Your Programs
Installing system software
Before you install
Before you install, reinstall, or update system software
Installer program opens automatically
Restart your Macintosh
Easy Install dialog box appears
Easy Install dialog box appears
Installing customized system software
Click the Customize button
Starting up with a floppy disk
Click Install
Installing programs without a floppy disk drive
Installing your programs
Checking for computer viruses
Finding out what programs are open
Switching programs
Hiding and showing windows on the desktop
Open programs
Preferred size must always be larger than Minimum size
Close the Info window
Storing items in the Scrapbook
Using the Scrapbook
Copying items from the Scrapbook
Deleting items from the Scrapbook
Remember a few precautions if you use a RAM disk
Using a RAM disk
Creating a RAM disk
Click the On button below the words RAM disk
Resizing or removing a RAM disk
Erasing a RAM disk
Drag the items you want to the RAM disk icon
Drag the slider to 0% if you want to remove the RAM disk
Making a RAM disk the startup disk
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Using the Battery desk accessory
Monitoring the battery charge level
101
Battery desk accessory appears
Responding to low-power messages
What you should do
What you should know
Recharging with the power adapter
Recharging the battery
Plug in the power adapter as shown
Power adapter port Power Management
Power Management
Recharging with a recharger
To recharge a battery, follow these steps
Place the battery in the recharger as shown
Removing or replacing the battery
Door is physically attached to the battery
Battery Hours Batteries
Replacement batteries come with a door attached
Maximizing battery life
Maximizing work time
Ways to conserve battery power
Keep virtual memory turned off in the Memory control panel
Close the PowerBook control panel
Adjusting the battery conservation settings
Easiest approach
Your computer’s printer or modem port is in use
Don’t sleep when plugged
Using the battery conservation options
More about automatic sleep
System Hard disk
To turn processor cycling back on, click Allow cycling
Processor cycling
Initializing a hard disk
Preparing a new disk for use
Click Initialize Click Init to initialize the hard disk
Using Disks
Hard disk’s Scsi ID number Hard disk’s name
Third message asks you to name the disk
Initializing a floppy disk
Type a name for the disk
Designating a startup disk
Erasing a floppy disk
Click the icon of the disk you want to erase
Scanning order for startup disks
Protecting the information on a disk
Locking a floppy disk
Internal hard disk
Locking a file
Backing up your files
If you can’t save files on a floppy disk
If you can’t eject a floppy disk
Ejecting a disk
All three methods also work with CD-ROM discs
Disk is ejected and its icon disappears from the desktop
Hard disk precautions
Testing and repairing disks
Caring for disks
If a hard disk icon doesn’t appear
Using Disk First Aid
Click Open
For assistance if necessary
Testing a hard disk
Straightening up your files
Creating and naming folders
Using folders to organize your files
Choose New Folder from the File menu
Type a name for the folder and press Return
Filing documents when you save them
Creating an alias
Making items easier to find
Uses for aliases
Choose Make Alias from the File menu
Moving an item to the desktop
Installing an item in the Apple menu
Locating the original of an alias
Click the Find Original button
Finding an item by name
Finding an item
Choose Find from the File menu
Click the Find button
Search Type text or set
Finding an item using other criteria
Date here One at a time
Pop-up menu
Folders Organizing Your Files
Location for the search
Finding items that meet two criteria
Ways to use the Find command
Items found are shown highlighted in an outline view
Creating a template or stationery
Get Info command displays information about a selected item
Using the Info window
Getting information about your files
File’s Info window View menu
Assigning a label to a file
Using the View menu
Type of list displayed is underlined
On floppy disks
Tips on transferring files
On another hard disk
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139
Adapting Your Computer to Your Own Use
Installing files in the System Folder
Installing an item in the Apple menu
Specifying which items you want opened at startup
To have a program or a document open automatically when
Removing files from the System Folder
Changing the items in the Label menu
Setting the time and date
Choose Alarm Clock from the Apple K menu
Setting a time for the Alarm Clock to go off
Click the close box to close the Alarm Clock
Turning the alarm off
Changing time and date formats
Dialog box that appears, make the changes you want
Changing the date format
Click OK to close the control panel
Make the changes you want
Changing the time format
Make the changes that you want Close the control panel
Type the currency symbol here
Click the double-clicking speed you want
Adjusting the way the trackball or mouse works
Close the Keyboard control panel
Adjusting the way the keyboard works
Making keyboard shortcuts easier to type
Adjusting the keyboard for very slow typing
Modifier
Sticky Keys Key has been
Click the button for the blinking rate you want
Adjusting the blinking of a menu item
Changing the way the contents of windows appear
Select the picture you want to use for the icon
Changing an icon
You can turn off this warning in the Trash’s Info box
Turning off the Empty Trash warning
Checking memory use
Managing memory
Making the most of your memory
Remember the following tips on memory management
Adjusting the disk cache
Using hard disk space as memory
Turning on 32-bit addressing
Drag the slider up or down to set the volume
Setting the beep sound
Click the beep sound that you want your computer to use
Close the Sound control panel
Removing a sound
Installing a sound
Your computer
Recording sounds
Type a name for the sound, and click OK
Changing the background pattern
Continues
To save the new pattern, double-click the sample pattern
Magnifying the screen image
Choose Restart from the Special menu
Inverts screen image
Turns CloseView on
Choosing a printer
Before you print
167
If your printer is connected over a network
If your printer is connected directly to your computer
Close the Chooser window
Printing
Click the icon of the printer you want to use
Choose Chooser from the Apple K menu
Close the Chooser
Your computer is connected to a
Printed copy as a
Selecting Page Setup options
Percentage
Original’s size To the printed image
Make sure that the hard disk indicated is the correct one
Updating printer software on networked computers
Choose Print from the File menu
Printing your work
Printer software available
Paper-feed
Printing the contents of a window or the desktop
Check the cable connections to the printer
Solutions to common printing problems
Make sure that the printer is turned on and warmed up
Click to stop printing
Controlling background printing
Current document
Outline fonts and bitmap fonts
Working with fonts
Installing fonts
Transferring fonts to a LaserWriter printer
Removing fonts
Locate and open the LaserWriter Font Utility icon
Fonts you added are listed in the Font Utility dialog box
Choose Download Fonts from the File menu
To the printer
Other ways to use the LaserWriter Font Utility
Finding out about available fonts
Initializing a hard disk attached to a printer
Click Initialize
Turning the printer’s start page on or off
Restarting a LaserWriter printer
Type a name for the log, and then click Save
Transferring a PostScript file to a LaserWriter
183
What networking offers
Using Your Computer on a Network
Setting up your computer on a network
Turning on AppleTalk
Connecting to a network
Printer port Icon
Naming your computer and its owner
Close the Sharing Setup control panel
AppleShare icon
Connecting to a shared disk
Click OK Click Guest or Registered User
Click the name of the computer you want to use
Capitalization does not need to match
Click the name of a shared disk to select it
Disconnecting from a shared disk
Icon of the shared disk appears on your desktop
Connecting automatically when you start up
Connecting quickly to a shared disk
Connect to a shared disk
Creating a new folder on another computer
Changing your password
Click OK Close the Chooser
Click OK Click OK in the dialog box that appears
Bullet appears for each letter you type
Giving folder ownership to someone else
Sharing your own files
How file sharing works
User or group that you named assumes ownership immediately
Turning file sharing on
Turning on guest access
Section labeled File Sharing, click the Start button
Open the Guest icon
Close the window and click Save in the box that appears
Selecting a folder or disk to share
Any shared folder or disk can be made private again
Taking back a shared folder or disk
Type the name of a person you want to register
Naming a registered user
To register more users, repeat steps 2
Type a password in the User Password box, then press Tab
Setting a registered user’s password
Naming a group of users
Close the window, and then click Save in the dialog box
Drag user icons to the new group icon
Seeing who’s in a group
To see the names of all group members, open the group icon
You don’t need to include the Guest icon in any group
Close the window and click Save in the dialog box
Selecting a user or group to share a folder or disk
Remove the X marks in this row
To deny access to guests, open the Guest icon
Removing a user or group from your list of registered users
Removing a user from a group
Turning file sharing off
Giving away ownership of a folder or disk on your computer
Section labeled File Sharing, click the Stop button
Monitoring file-sharing activity
To turn file sharing off immediately, type the number
Gaining access to your computer from another computer
Disconnecting someone who is connected to your computer
Open the owner icon the one with the bold outline
Understanding access privileges
Using access privileges
There are three types of access to shared items
Setting access privileges to folders and disks
See Files allows people to see, open, and copy files
Select a folder or disk Choose Sharing from the File menu
Choose a registered user or group to share the item with
Access privilege strategies
To prevent the folder from being changed, place an
Using Your Computer on a Network
Working with privileges that others have set
Checking your access privileges
Plain tab indicates that you can open and use the folder
To files in this This folder
Linking to a program on another computer
Linking programs
You can only link to programs that are shared
Select the program you want to link to
Allowing other people to link to your programs
Disconnecting a program link
Two programs are now linked
Then you make a program available for linking by sharing it
Selecting a program for linking
Turning program linking on
Open the program
If the box is dimmed, the program does not support linking
Naming specific users to link to your programs
Allowing guests to link to your programs
Using Your Computer on a Network
Scsi port on Macintosh PowerBook computers looks like this
Using Scsi devices
Scsi port Scsi port icon 217
Setting Scsi ID numbers
Installing software
Expanding Your Computer System
ID number indicator ID number switch
Small hole gives you access to the ID number switch
Make sure the Scsi device is turned off
Check the ID numbers of all the devices you want to connect
If you are attaching one Scsi device
Checking that the Scsi chain is properly terminated
If you are attaching more than one Scsi device
Illustration shows where to add cable terminators
Connecting cables
Repeat for each additional device you want to connect
Terminator
Connect the modem to a power source and to the phone line
Connecting a modem
See the documentation that came with the modem
External modem is ready to use
Connecting a mouse or other ADB device
Connecting a printer
Decide where you want to place the microphone
Connecting a microphone
Sound output devices
Open the door covering the back panel of your computer
Adding memory to your computer
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Do not check your computer as baggage. Carry it with you
Traveling with the PowerBook
227
Short-term storage up to 2 weeks
Storing the PowerBook
Store the computer in a cool, dry place
If the PowerBook malfunctions or is damaged
Service and support
Plug in the power adapter or use the recharger
Long-term storage more than 2 weeks
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Working with icons
Shift-click
Selecting icons
Hold down the Shift key while clicking
Opening an icon
Working with windows
Moving, copying, and renaming an icon
Making a window the active window
Opening higher-level folder windows
Scrolling through the contents of a window
Working with menus
Using the outline form in list views
Choosing an item from a submenu
Choosing an item from a menu
To choose an item in a submenu
Drag to the menu item so that the submenu appears
PowerBook
Troubleshooting
Computer just stopped
Battery is draining too fast
Power
Battery can’t be recharged
Screen looks blurred or out of focus
Screen
Scsi devices
Memory
See for more information about working with Scsi devices
Disk drives and disks
Hard disk keeps stopping and starting again
You can’t delete a file on a floppy disk
Printers
Modems
Printer may be turned off. Turn it on
Network printer keeps restarting
Networks
You can’t open a shared disk or folder
Application programs
Message says that a program could not be found
253
Outlined button
To turn Caps Lock on or off, press the Caps Lock key
Using Caps Lock
Appendix a Keyboard and Character Sets
Option-c
Diacritical mark Key combination
Page
Locate the Apple File Exchange icon and open it
Initializing a disk in MS-DOS format
Insert a blank disk into your floppy disk drive
257
Appendix B Exchanging Disks and Files With MS-DOS Computers
Type a name for the disk, and then click OK
Follow these steps to translate an MS-DOS or ProDOS file
Converting files to and from MS-DOS format
Disk name
Click Translate
Pull down the translation menu you want
Other file-conversion options
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263
Setting your location
Click the Set button
Comparing locations
Your current location is indicated by a blinking cross
Appendix C Map
Finding a location
Adding a location
Adding or removing a location
Changing or removing a location
Click the Add City button
Page
Page
Network passwords
About This MacintoshCommand 155, 158 Accent marks, typing
Setting
Restricting
Safety instructions
Battery Conservation settings 83, 109-112, 242
Application menu
Processor speed Recharging 23, 25, 102-106, 108, 228-229
Easy Access File sharing 194-195, 197-198, 201, 202
Battery conservation 82-83, 109-112, 242 beep sound
Virtual memory 157-158Copy command 96 copying
Control panels
Delete key 53, 253 deleting
Currency formats, changing
Desktop
Dragging an object on
Adjusting speed of 148 icons 58, 94 selecting text by
Don’t sleep when plugged in option 110
Backing up
Adding to System Folder 140-141aliases for
Copying contents of 74-75, 78-79, 119 double-sided 70
Changing your password 191-192
203
Finder
Battery consumption and 101, 104 capacity Caring for
Removing 141, 178 troubleshooting 174, 249 TrueType
Locking and unlocking 77, 117 obtaining
Folders 47, 126. See also file sharing System Folder
Saving space on
Initialize Printer’s Disk command
11-14
Hard disk icon Failure to appear 121-122opening
Installing
Adjusting blinking of 151 positioning
Key Caps desk accessory 180, 254-255kilobyte K
Background printing with 175 choosing Connecting
Viruses
Macintosh desktop computer, connecting to
Mouse control panel 148 moving Icons 129, 234 text
Multiple programs
206-207 Checking your access privileges Connecting to
Network administrator 184, 187, 191, 192 Network icon
Naming Document 53-54, 66-67, 127 a folder An icon 66-67
Network 183-216. See also
Preventing automatic sleep while using 110
Changing your own 191-192, 206-207troubleshooting
System sleep adjustment 110, 111, 242
Battery
Printer Update document Printing 167-182. See also fonts
Power problems
171-172
ProDOS file format 257, 259 program linking
As startup disk 99, 109
Quit command RAM. See random-access memory RAM RAM disk
Adding
Bit addressing
Changing your password 191-92,206-207connecting to
Connecting 221
Magnifying image on 164-166opening Position of 3
Scroll bars
Speakers 9 Special characters, typing 254-255Special menu
Waking the computer from 10, 17, 18, 110 when to use 18
From floppy disks 22
239
Pointing with 7, 32 pressing with 34 using
Symbols, typing
System Folder
Translator files 257
Automatically connecting to a shared disk
Modems Networks 188, 189, 197, 206, 248, 249 Passwords
Undo command 252 unlocking Files
Assigning a password
Views control panel 136, 152 virtual memory
Finding lost
Hiding and showing program 94 moving 45-46
Apple Computer, Inc