How to switch between programs | Apple 145 specification

Chapter 3

Creating and Changing a Document

In this chapter

nHow to open a program

nHow to use a program to create a document

nWhy it’s important to save your work, and how to save it

nHow to switch between programs

nHow programs and system software differ from each other

nHow to close a document

nHow to open a document

nHow to change a document

nWhat “keyboard shortcuts” are and how to use them

nHow to quit a program

nHow to make a copy of a document

nHow to change the name of a document

nHow to use the Trash

Before you begin

Make sure that your computer is on.

51

Image 67

Apple 145 manual How to switch between programs, Make sure that your computer is on

Contents

Macintosh User’s Guide Apple Computer, Inc Contents Working on the Desktop Chapter Part Setting Up Your Programs Using Disks Organizing Your Files Other ways to use the LaserWriter Font Utility Viii Contents178 Finding out about available fonts 197 Using access privilegesSetting Scsi ID numbers 191 234 Travel, Storage, and Service227 Shift-Click Using Caps Lock Typing special characters and symbols Troubleshooting PowerBook Screen Memory Scsi devicesPrinters Appendix C Map Xii Contents Xiii Welcome to Macintosh Xiv Radio and television interference Page Setting Up Your Macintosh PowerBook Plug in the power adapter Setting up the computerPower adapter port Setting Up Your Macintosh PowerBook Slide the latch to the right and lift up the display Open the display Turn on the computer Power button Contrast control Brightness control Trouble? Press the Return key on your keyboard to continue Installing system softwareInsert metal end first Continuing your work What to do next ´ Interrupt button Reset buttonYour computer at a glance Speaker Elevation feet Printer port Take the Macintosh Basics tour first Adjust the screen brightness and contrast controlsLearning the basics Before you begin Starting the tour from the hard disk Finding the tour Setting Up Your Macintosh PowerBook Now your screen should look like the following illustration Page After a moment, your screen should look like this Starting the tour from a floppy disk Setting Up Your Macintosh PowerBook Off Turning the PowerBook on and offTo turn the PowerBook off Conserve power when you won’t be using it for several hours Sleep To put the PowerBook to sleepAutomatic sleep When the PowerBook is on, you can do your work To turn the PowerBook onOn/off summary Trash icon When you turn on your computer Restarting a computer that’s already on Press and release the reset buttonChoose Restart from the Special menu Restart from a floppy disk Hold down the power button for 5 seconds Do not use the computer in or near water ± Warning Do not drop or jar the computer Do not touch the screen with any sharp or pointed objects Do not use the computer in wet or dusty environments Repetitive stress injuries Health concerns associated with computer use Change hand positions often to avoid fatigue Arranging your work space and equipmentChair Keyboard and trackball Built-in display Mouse General suggestions Page Working on the Desktop Point Use the trackball Click Press Drag Telling the Macintosh to do something involves two steps Choose a command Click the startup hard disk icon to select it Open an iconDots, indicating that it has been opened Look at the contents of a window Continues Active window Make a window larger or smallerSize box Working on the Desktop Click the zoom box again Click the zoom box near the right end of the title barZoom box Move the hidden contents of a window into view Scroll arrow Horizontal scroll bar Close box Close a windowClick the close box Scroll box Point to the title bar of the active Macintosh HD window Move a windowTitle bar Icons represent containers What’s on the desktop? Working on the Desktop Memo Windows let you see what’s inside containersMenus offer you choices Windows let you see what’s inside all these containers Arrow keys Modifier keysModifier keys Working on the Desktop Why it’s important to save your work, and how to save it How to switch between programsMake sure that your computer is on TeachText menus Open a programOpen the Macintosh HD icon Open the TeachText icon Choose Save from the File menu Create a documentSave your work You will be changing this text later in this chapter Type Opening Lines Switch programsClick Save Here is another way to make a program active Close the Opening Lines window Close a document Next step describes a different way to open an icon Open a documentBecause most Macintosh programs work in similar ways Now you’re ready to change the text Change a document With people selected, type the words human beings Click the trackball button once Now you’ll rearrange some text Save regularly, and save often Save your work so far Taking a shortcut Make more changes With each other selected, type one another With togetherness selected, type brotherhood Quit a program Quitting a program Prompts you to save your work Make a copy of a documentClick the Opening Lines icon to select it To use memory Choose Duplicate from the File menu Change the name of an icon Press the Return key Use the TrashPressing Return saves the new name Close the Trash window by clicking its close box Open the Trash iconChoose Empty Trash from the Special menu Click OK Working With Disks Working With Disks Insert a floppy diskDouble-sided 800K disk Second hole Floppy disks and hard disks Read the message on your screen Initialize a diskAnother dialog box appears Third dialog box appears Click EraseType Practice Copy the contents of a disk Close all the windows on the Macintosh desktop Open the Practice folder icon Take a floppy disk out of its drive Protect the contents of a disk Lock the program disk On your own Install your programs Look for a System Folder in the program folder Throw away extra System FoldersPage Learning More About Your Computer Choose Control Panels from the Apple K menu Open the Battery desk accessoryOpen the PowerBook control panel To open the PowerBook control panel Many Macintosh programs also have Balloon Help Open the PowerBook iconUse Balloon Help Turn on Balloon Help Click your hard disk icon to select it Turn off Balloon HelpPoint to the File menu Use Part III of this book Start learning how to use your application programsAt this point, you could Page Setting Up Your Programs Installer program opens automatically Before you installInstalling system software Before you install, reinstall, or update system software Restart your Macintosh Easy Install dialog box appears Easy Install dialog box appears Installing customized system softwareClick the Customize button Starting up with a floppy disk Click Install Installing programs without a floppy disk drive Installing your programs Checking for computer viruses Open programs Switching programsFinding out what programs are open Hiding and showing windows on the desktop Preferred size must always be larger than Minimum size Close the Info window Deleting items from the Scrapbook Using the ScrapbookStoring items in the Scrapbook Copying items from the Scrapbook Click the On button below the words RAM disk Using a RAM diskRemember a few precautions if you use a RAM disk Creating a RAM disk Drag the slider to 0% if you want to remove the RAM disk Erasing a RAM diskResizing or removing a RAM disk Drag the items you want to the RAM disk icon Making a RAM disk the startup disk Page Using the Battery desk accessory Monitoring the battery charge level101 What you should know Responding to low-power messagesBattery desk accessory appears What you should do Power adapter port Power Management Recharging the batteryRecharging with the power adapter Plug in the power adapter as shown Power Management Recharging with a recharger To recharge a battery, follow these steps Battery Hours Batteries Removing or replacing the batteryPlace the battery in the recharger as shown Door is physically attached to the battery Replacement batteries come with a door attached Maximizing battery life Maximizing work time Ways to conserve battery powerKeep virtual memory turned off in the Memory control panel Your computer’s printer or modem port is in use Adjusting the battery conservation settingsClose the PowerBook control panel Easiest approach System Hard disk Using the battery conservation optionsDon’t sleep when plugged More about automatic sleep To turn processor cycling back on, click Allow cycling Processor cycling Initializing a hard disk Preparing a new disk for use Click Initialize Click Init to initialize the hard disk Using DisksHard disk’s Scsi ID number Hard disk’s name Third message asks you to name the disk Initializing a floppy diskType a name for the disk Designating a startup disk Erasing a floppy diskClick the icon of the disk you want to erase Internal hard disk Protecting the information on a diskScanning order for startup disks Locking a floppy disk Locking a file Backing up your files If you can’t save files on a floppy disk Disk is ejected and its icon disappears from the desktop Ejecting a diskIf you can’t eject a floppy disk All three methods also work with CD-ROM discs If a hard disk icon doesn’t appear Testing and repairing disksHard disk precautions Caring for disks Using Disk First Aid Click Open For assistance if necessary Testing a hard disk Straightening up your files Type a name for the folder and press Return Using folders to organize your filesCreating and naming folders Choose New Folder from the File menu Filing documents when you save them Choose Make Alias from the File menu Making items easier to findCreating an alias Uses for aliases Click the Find Original button Installing an item in the Apple menuMoving an item to the desktop Locating the original of an alias Click the Find button Finding an itemFinding an item by name Choose Find from the File menu Pop-up menu Finding an item using other criteriaSearch Type text or set Date here One at a time Folders Organizing Your Files Location for the search Finding items that meet two criteria Ways to use the Find commandItems found are shown highlighted in an outline view Creating a template or stationery File’s Info window View menu Using the Info windowGet Info command displays information about a selected item Getting information about your files Assigning a label to a file Using the View menuType of list displayed is underlined On floppy disks Tips on transferring filesOn another hard disk Page 139 Adapting Your Computer to Your Own Use To have a program or a document open automatically when Installing an item in the Apple menuInstalling files in the System Folder Specifying which items you want opened at startup Removing files from the System Folder Changing the items in the Label menu Setting the time and date Choose Alarm Clock from the Apple K menu Setting a time for the Alarm Clock to go off Click the close box to close the Alarm Clock Turning the alarm offChanging time and date formats Dialog box that appears, make the changes you want Changing the date formatClick OK to close the control panel Make the changes you want Changing the time format Make the changes that you want Close the control panel Type the currency symbol here Click the double-clicking speed you want Adjusting the way the trackball or mouse works Close the Keyboard control panel Adjusting the way the keyboard works Sticky Keys Key has been Adjusting the keyboard for very slow typingMaking keyboard shortcuts easier to type Modifier Click the button for the blinking rate you want Adjusting the blinking of a menu item Changing the way the contents of windows appear Select the picture you want to use for the icon Changing an icon You can turn off this warning in the Trash’s Info box Turning off the Empty Trash warning Remember the following tips on memory management Managing memoryChecking memory use Making the most of your memory Adjusting the disk cache Using hard disk space as memory Turning on 32-bit addressing Close the Sound control panel Setting the beep soundDrag the slider up or down to set the volume Click the beep sound that you want your computer to use Removing a sound Installing a sound Your computer Recording sounds Type a name for the sound, and click OK Changing the background pattern Continues To save the new pattern, double-click the sample pattern Magnifying the screen image Choose Restart from the Special menu Inverts screen image Turns CloseView on Choosing a printer Before you print167 Printing If your printer is connected directly to your computerIf your printer is connected over a network Close the Chooser window Your computer is connected to a Choose Chooser from the Apple K menuClick the icon of the printer you want to use Close the Chooser Original’s size To the printed image Selecting Page Setup optionsPrinted copy as a Percentage Make sure that the hard disk indicated is the correct one Updating printer software on networked computers Paper-feed Printing your workChoose Print from the File menu Printer software available Printing the contents of a window or the desktop Check the cable connections to the printer Solutions to common printing problemsMake sure that the printer is turned on and warmed up Click to stop printing Controlling background printingCurrent document Outline fonts and bitmap fonts Working with fonts Installing fonts Transferring fonts to a LaserWriter printer Removing fontsLocate and open the LaserWriter Font Utility icon Fonts you added are listed in the Font Utility dialog box Choose Download Fonts from the File menuTo the printer Click Initialize Finding out about available fontsOther ways to use the LaserWriter Font Utility Initializing a hard disk attached to a printer Turning the printer’s start page on or off Restarting a LaserWriter printer Type a name for the log, and then click Save Transferring a PostScript file to a LaserWriter 183 What networking offers Using Your Computer on a Network Setting up your computer on a network Turning on AppleTalk Connecting to a networkPrinter port Icon Naming your computer and its owner Close the Sharing Setup control panel AppleShare icon Connecting to a shared disk Click OK Click Guest or Registered User Click the name of the computer you want to useCapitalization does not need to match Click the name of a shared disk to select it Disconnecting from a shared diskIcon of the shared disk appears on your desktop Connecting automatically when you start up Connecting quickly to a shared diskConnect to a shared disk Creating a new folder on another computer Changing your passwordClick OK Close the Chooser Click OK Click OK in the dialog box that appears Bullet appears for each letter you type User or group that you named assumes ownership immediately Sharing your own filesGiving folder ownership to someone else How file sharing works Open the Guest icon Turning on guest accessTurning file sharing on Section labeled File Sharing, click the Start button Close the window and click Save in the box that appears Selecting a folder or disk to share Any shared folder or disk can be made private again Taking back a shared folder or disk Type the name of a person you want to register Naming a registered userTo register more users, repeat steps 2 Close the window, and then click Save in the dialog box Setting a registered user’s passwordType a password in the User Password box, then press Tab Naming a group of users You don’t need to include the Guest icon in any group Seeing who’s in a groupDrag user icons to the new group icon To see the names of all group members, open the group icon Close the window and click Save in the dialog box Selecting a user or group to share a folder or diskRemove the X marks in this row To deny access to guests, open the Guest icon Removing a user or group from your list of registered users Removing a user from a group Turning file sharing off Giving away ownership of a folder or disk on your computer Section labeled File Sharing, click the Stop button Monitoring file-sharing activityTo turn file sharing off immediately, type the number Gaining access to your computer from another computer Disconnecting someone who is connected to your computer Open the owner icon the one with the bold outline Understanding access privileges Using access privileges Select a folder or disk Choose Sharing from the File menu Setting access privileges to folders and disksThere are three types of access to shared items See Files allows people to see, open, and copy files Choose a registered user or group to share the item with Access privilege strategiesTo prevent the folder from being changed, place an Using Your Computer on a Network To files in this This folder Checking your access privilegesWorking with privileges that others have set Plain tab indicates that you can open and use the folder Select the program you want to link to Linking programsLinking to a program on another computer You can only link to programs that are shared Then you make a program available for linking by sharing it Disconnecting a program linkAllowing other people to link to your programs Two programs are now linked If the box is dimmed, the program does not support linking Turning program linking onSelecting a program for linking Open the program Naming specific users to link to your programs Allowing guests to link to your programs Using Your Computer on a Network Scsi port on Macintosh PowerBook computers looks like this Using Scsi devicesScsi port Scsi port icon 217 Setting Scsi ID numbers Installing softwareExpanding Your Computer System Check the ID numbers of all the devices you want to connect Small hole gives you access to the ID number switchID number indicator ID number switch Make sure the Scsi device is turned off If you are attaching one Scsi device Checking that the Scsi chain is properly terminatedIf you are attaching more than one Scsi device Terminator Connecting cablesIllustration shows where to add cable terminators Repeat for each additional device you want to connect External modem is ready to use Connecting a modemConnect the modem to a power source and to the phone line See the documentation that came with the modem Connecting a mouse or other ADB device Connecting a printer Open the door covering the back panel of your computer Connecting a microphoneDecide where you want to place the microphone Sound output devices Adding memory to your computer Page Do not check your computer as baggage. Carry it with you Traveling with the PowerBook227 Short-term storage up to 2 weeks Storing the PowerBookStore the computer in a cool, dry place Long-term storage more than 2 weeks Service and supportIf the PowerBook malfunctions or is damaged Plug in the power adapter or use the recharger Canada How to get helpApple Computer, Inc Apple Canada, Inc Customer Relations Mariani AvenuePage Page Hold down the Shift key while clicking Shift-clickWorking with icons Selecting icons Making a window the active window Working with windowsOpening an icon Moving, copying, and renaming an icon Opening higher-level folder windows Scrolling through the contents of a window Working with menus Using the outline form in list views Choosing an item from a submenu Choosing an item from a menuTo choose an item in a submenu Drag to the menu item so that the submenu appears PowerBook Troubleshooting Computer just stopped Battery is draining too fast Power Battery can’t be recharged Screen looks blurred or out of focus Screen Scsi devices Memory See for more information about working with Scsi devices Disk drives and disks Hard disk keeps stopping and starting again You can’t delete a file on a floppy disk Printers ModemsPrinter may be turned off. Turn it on Network printer keeps restarting Networks You can’t open a shared disk or folder Application programs Message says that a program could not be found 253 Outlined button To turn Caps Lock on or off, press the Caps Lock key Using Caps LockAppendix a Keyboard and Character Sets Option-c Diacritical mark Key combinationPage 257 Initializing a disk in MS-DOS formatLocate the Apple File Exchange icon and open it Insert a blank disk into your floppy disk drive Appendix B Exchanging Disks and Files With MS-DOS Computers Type a name for the disk, and then click OK Follow these steps to translate an MS-DOS or ProDOS file Converting files to and from MS-DOS formatDisk name Click Translate Pull down the translation menu you want Other file-conversion options Page 263 Setting your location Appendix C Map Comparing locationsClick the Set button Your current location is indicated by a blinking cross Finding a location Click the Add City button Adding or removing a locationAdding a location Changing or removing a locationPage Page Restricting About This MacintoshCommand 155, 158 Accent marks, typingNetwork passwords Setting Processor speed Recharging 23, 25, 102-106, 108, 228-229 Battery Conservation settings 83, 109-112, 242Safety instructions Application menu Control panels Battery conservation 82-83, 109-112, 242 beep soundEasy Access File sharing 194-195, 197-198, 201, 202 Virtual memory 157-158Copy command 96 copying Dragging an object on Currency formats, changingDelete key 53, 253 deleting Desktop Adding to System Folder 140-141aliases for Don’t sleep when plugged in option 110Adjusting speed of 148 icons 58, 94 selecting text by Backing up Finder Changing your password 191-192Copying contents of 74-75, 78-79, 119 double-sided 70 203 Folders 47, 126. See also file sharing System Folder Removing 141, 178 troubleshooting 174, 249 TrueTypeBattery consumption and 101, 104 capacity Caring for Locking and unlocking 77, 117 obtaining Hard disk icon Failure to appear 121-122opening Initialize Printer’s Disk commandSaving space on 11-14 Background printing with 175 choosing Connecting Adjusting blinking of 151 positioningInstalling Key Caps desk accessory 180, 254-255kilobyte K Multiple programs Macintosh desktop computer, connecting toViruses Mouse control panel 148 moving Icons 129, 234 text Network 183-216. See also Network administrator 184, 187, 191, 192 Network icon206-207 Checking your access privileges Connecting to Naming Document 53-54, 66-67, 127 a folder An icon 66-67 Battery Changing your own 191-192, 206-207troubleshootingPreventing automatic sleep while using 110 System sleep adjustment 110, 111, 242 ProDOS file format 257, 259 program linking Power problemsPrinter Update document Printing 167-182. See also fonts 171-172 Bit addressing Quit command RAM. See random-access memory RAM RAM diskAs startup disk 99, 109 Adding Scroll bars Connecting 221Changing your password 191-92,206-207connecting to Magnifying image on 164-166opening Position of 3 239 Waking the computer from 10, 17, 18, 110 when to use 18Speakers 9 Special characters, typing 254-255Special menu From floppy disks 22 Translator files 257 Symbols, typingPointing with 7, 32 pressing with 34 using System Folder Assigning a password Modems Networks 188, 189, 197, 206, 248, 249 PasswordsAutomatically connecting to a shared disk Undo command 252 unlocking Files Views control panel 136, 152 virtual memory Finding lostHiding and showing program 94 moving 45-46 Apple Computer, Inc