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Apple 145 Traveling with the PowerBook, Do not check your computer as baggage. Carry it with you

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Chapter 14

Travel, Storage, and Service

In this chapter

mTraveling with the computer

mStoring the computer

mGetting service and support

mGetting more information about Macintosh computers

Traveling with the PowerBook

The safety instructions in the first part of this book also apply when you are traveling. In addition, note these precautions:

mDo not transport your PowerBook while it is turned on. Choose Sleep or Shut Down from the Special menu, and wait until the hard disk stops spinning, before you move the computer.

mTransport batteries either inside the computer or in the protective case provided with each battery. Do not transport unprotected batteries.

mBring backup copies of your system software and other important files on floppy disks, in case you need to reinstall them.

mDo not check your computer as baggage. Carry it with you.

mDo not allow your computer or any hard disks or floppy disks to pass through X-ray machines. Have security officials manually inspect your computer and disks.

mBe prepared to show security officials that your computer is working. Have a charged battery or a power adapter ready to use.

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Apple 145 manual Traveling with the PowerBook, Do not check your computer as baggage. Carry it with you, 227

Contents

Macintosh User’s Guide Apple Computer, Inc Contents Working on the Desktop ChapterPart Setting Up Your ProgramsUsing Disks Organizing Your Files Other ways to use the LaserWriter Font Utility Viii Contents178 Finding out about available fonts197 Using access privilegesSetting Scsi ID numbers 191234 Travel, Storage, and Service227 Shift-ClickTroubleshooting PowerBook Screen Memory Scsi devices Using Caps Lock Typing special characters and symbolsPrinters Appendix C Map Xii ContentsXiii Welcome to MacintoshXiv Radio and television interference Page Setting Up Your Macintosh PowerBook Setting up the computer Plug in the power adapterPower adapter port Setting Up Your Macintosh PowerBook Slide the latch to the right and lift up the display Open the displayTurn on the computer Power buttonContrast control Brightness control Trouble?Installing system software Press the Return key on your keyboard to continueInsert metal end first Continuing your work What to do next ´ Interrupt button Reset buttonYour computer at a glance Speaker Elevation feet Printer portTake the Macintosh Basics tour first Adjust the screen brightness and contrast controlsLearning the basics Before you beginStarting the tour from the hard disk Finding the tourSetting Up Your Macintosh PowerBook Now your screen should look like the following illustration Page After a moment, your screen should look like this Starting the tour from a floppy diskSetting Up Your Macintosh PowerBook Off Turning the PowerBook on and offTo turn the PowerBook off Conserve power when you won’t be using it for several hoursTo put the PowerBook to sleep SleepAutomatic sleep To turn the PowerBook on When the PowerBook is on, you can do your workOn/off summary Trash icon When you turn on your computerPress and release the reset button Restarting a computer that’s already onChoose Restart from the Special menu Restart from a floppy disk Hold down the power button for 5 secondsDo not use the computer in or near water ± WarningDo not drop or jar the computer Do not touch the screen with any sharp or pointed objects Do not use the computer in wet or dusty environmentsRepetitive stress injuries Health concerns associated with computer useChange hand positions often to avoid fatigue Arranging your work space and equipmentChair Keyboard and trackballBuilt-in display MouseGeneral suggestions Page Working on the Desktop Point Use the trackballClick Press Drag Telling the Macintosh to do something involves two steps Choose a commandOpen an icon Click the startup hard disk icon to select itDots, indicating that it has been opened Look at the contents of a window Continues Make a window larger or smaller Active windowSize box Working on the Desktop Click the zoom box near the right end of the title bar Click the zoom box againZoom box Move the hidden contents of a window into view Scroll arrow Horizontal scroll barClose box Close a windowClick the close box Scroll boxMove a window Point to the title bar of the active Macintosh HD windowTitle bar Icons represent containers What’s on the desktop?Working on the Desktop Memo Windows let you see what’s inside containersMenus offer you choices Windows let you see what’s inside all these containersModifier keys Arrow keysModifier keys Working on the Desktop How to switch between programs Why it’s important to save your work, and how to save itMake sure that your computer is on TeachText menus Open a programOpen the Macintosh HD icon Open the TeachText iconChoose Save from the File menu Create a documentSave your work You will be changing this text later in this chapterSwitch programs Type Opening LinesClick Save Here is another way to make a program active Close the Opening Lines window Close a documentOpen a document Next step describes a different way to open an iconBecause most Macintosh programs work in similar ways Now you’re ready to change the text Change a documentWith people selected, type the words human beings Click the trackball button onceNow you’ll rearrange some text Save regularly, and save often Save your work so farTaking a shortcut Make more changesWith each other selected, type one another With togetherness selected, type brotherhood Quit a programQuitting a program Prompts you to save your work Make a copy of a documentClick the Opening Lines icon to select it To use memoryChoose Duplicate from the File menu Change the name of an iconUse the Trash Press the Return keyPressing Return saves the new name Close the Trash window by clicking its close box Open the Trash iconChoose Empty Trash from the Special menu Click OKWorking With Disks Working With Disks Insert a floppy diskDouble-sided 800K disk Second holeFloppy disks and hard disks Initialize a disk Read the message on your screenAnother dialog box appears Click Erase Third dialog box appearsType Practice Copy the contents of a disk Close all the windows on the Macintosh desktop Open the Practice folder iconTake a floppy disk out of its drive Protect the contents of a disk Lock the program disk On your own Install your programsLook for a System Folder in the program folder Throw away extra System FoldersPage Learning More About Your Computer Choose Control Panels from the Apple K menu Open the Battery desk accessoryOpen the PowerBook control panel To open the PowerBook control panelMany Macintosh programs also have Balloon Help Open the PowerBook iconUse Balloon Help Turn on Balloon HelpTurn off Balloon Help Click your hard disk icon to select itPoint to the File menu Start learning how to use your application programs Use Part III of this bookAt this point, you could Page Setting Up Your Programs Installer program opens automatically Before you installInstalling system software Before you install, reinstall, or update system softwareRestart your Macintosh Easy Install dialog box appearsInstalling customized system software Easy Install dialog box appearsClick the Customize button Starting up with a floppy disk Click InstallInstalling programs without a floppy disk drive Installing your programsChecking for computer viruses Open programs Switching programsFinding out what programs are open Hiding and showing windows on the desktopPreferred size must always be larger than Minimum size Close the Info windowDeleting items from the Scrapbook Using the ScrapbookStoring items in the Scrapbook Copying items from the ScrapbookClick the On button below the words RAM disk Using a RAM diskRemember a few precautions if you use a RAM disk Creating a RAM diskDrag the slider to 0% if you want to remove the RAM disk Erasing a RAM diskResizing or removing a RAM disk Drag the items you want to the RAM disk iconMaking a RAM disk the startup disk Page Monitoring the battery charge level Using the Battery desk accessory101 What you should know Responding to low-power messagesBattery desk accessory appears What you should doPower adapter port Power Management Recharging the batteryRecharging with the power adapter Plug in the power adapter as shownPower Management Recharging with a recharger To recharge a battery, follow these stepsBattery Hours Batteries Removing or replacing the batteryPlace the battery in the recharger as shown Door is physically attached to the batteryReplacement batteries come with a door attached Maximizing battery life Ways to conserve battery power Maximizing work timeKeep virtual memory turned off in the Memory control panel Your computer’s printer or modem port is in use Adjusting the battery conservation settingsClose the PowerBook control panel Easiest approachSystem Hard disk Using the battery conservation optionsDon’t sleep when plugged More about automatic sleepTo turn processor cycling back on, click Allow cycling Processor cyclingInitializing a hard disk Preparing a new disk for useUsing Disks Click Initialize Click Init to initialize the hard diskHard disk’s Scsi ID number Hard disk’s name Initializing a floppy disk Third message asks you to name the diskType a name for the disk Erasing a floppy disk Designating a startup diskClick the icon of the disk you want to erase Internal hard disk Protecting the information on a diskScanning order for startup disks Locking a floppy diskLocking a file Backing up your files If you can’t save files on a floppy diskDisk is ejected and its icon disappears from the desktop Ejecting a diskIf you can’t eject a floppy disk All three methods also work with CD-ROM discsIf a hard disk icon doesn’t appear Testing and repairing disksHard disk precautions Caring for disksUsing Disk First Aid Click Open For assistance if necessary Testing a hard diskStraightening up your files Type a name for the folder and press Return Using folders to organize your filesCreating and naming folders Choose New Folder from the File menuFiling documents when you save them Choose Make Alias from the File menu Making items easier to findCreating an alias Uses for aliasesClick the Find Original button Installing an item in the Apple menuMoving an item to the desktop Locating the original of an aliasClick the Find button Finding an itemFinding an item by name Choose Find from the File menuPop-up menu Finding an item using other criteriaSearch Type text or set Date here One at a timeFolders Organizing Your Files Location for the searchWays to use the Find command Finding items that meet two criteriaItems found are shown highlighted in an outline view Creating a template or stationery File’s Info window View menu Using the Info windowGet Info command displays information about a selected item Getting information about your filesUsing the View menu Assigning a label to a fileType of list displayed is underlined Tips on transferring files On floppy disksOn another hard disk Page 139 Adapting Your Computer to Your Own UseTo have a program or a document open automatically when Installing an item in the Apple menuInstalling files in the System Folder Specifying which items you want opened at startupRemoving files from the System Folder Changing the items in the Label menu Setting the time and dateChoose Alarm Clock from the Apple K menu Setting a time for the Alarm Clock to go offTurning the alarm off Click the close box to close the Alarm ClockChanging time and date formats Changing the date format Dialog box that appears, make the changes you wantClick OK to close the control panel Make the changes you want Changing the time formatMake the changes that you want Close the control panel Type the currency symbol hereClick the double-clicking speed you want Adjusting the way the trackball or mouse worksClose the Keyboard control panel Adjusting the way the keyboard worksSticky Keys Key has been Adjusting the keyboard for very slow typingMaking keyboard shortcuts easier to type ModifierClick the button for the blinking rate you want Adjusting the blinking of a menu itemChanging the way the contents of windows appear Select the picture you want to use for the icon Changing an iconYou can turn off this warning in the Trash’s Info box Turning off the Empty Trash warningRemember the following tips on memory management Managing memoryChecking memory use Making the most of your memoryAdjusting the disk cache Using hard disk space as memory Turning on 32-bit addressing Close the Sound control panel Setting the beep soundDrag the slider up or down to set the volume Click the beep sound that you want your computer to useRemoving a sound Installing a soundYour computer Recording soundsType a name for the sound, and click OK Changing the background patternContinues To save the new pattern, double-click the sample pattern Magnifying the screen imageChoose Restart from the Special menu Inverts screen image Turns CloseView onBefore you print Choosing a printer167 Printing If your printer is connected directly to your computerIf your printer is connected over a network Close the Chooser windowYour computer is connected to a Choose Chooser from the Apple K menuClick the icon of the printer you want to use Close the ChooserOriginal’s size To the printed image Selecting Page Setup optionsPrinted copy as a PercentageMake sure that the hard disk indicated is the correct one Updating printer software on networked computersPaper-feed Printing your workChoose Print from the File menu Printer software availablePrinting the contents of a window or the desktop Solutions to common printing problems Check the cable connections to the printerMake sure that the printer is turned on and warmed up Controlling background printing Click to stop printingCurrent document Outline fonts and bitmap fonts Working with fontsInstalling fonts Removing fonts Transferring fonts to a LaserWriter printerLocate and open the LaserWriter Font Utility icon Choose Download Fonts from the File menu Fonts you added are listed in the Font Utility dialog boxTo the printer Click Initialize Finding out about available fontsOther ways to use the LaserWriter Font Utility Initializing a hard disk attached to a printerTurning the printer’s start page on or off Restarting a LaserWriter printerType a name for the log, and then click Save Transferring a PostScript file to a LaserWriter183 What networking offersUsing Your Computer on a Network Setting up your computer on a networkConnecting to a network Turning on AppleTalkPrinter port Icon Naming your computer and its owner Close the Sharing Setup control panelAppleShare icon Connecting to a shared diskClick the name of the computer you want to use Click OK Click Guest or Registered UserCapitalization does not need to match Disconnecting from a shared disk Click the name of a shared disk to select itIcon of the shared disk appears on your desktop Connecting quickly to a shared disk Connecting automatically when you start upConnect to a shared disk Changing your password Creating a new folder on another computerClick OK Close the Chooser Click OK Click OK in the dialog box that appears Bullet appears for each letter you typeUser or group that you named assumes ownership immediately Sharing your own filesGiving folder ownership to someone else How file sharing worksOpen the Guest icon Turning on guest accessTurning file sharing on Section labeled File Sharing, click the Start buttonClose the window and click Save in the box that appears Selecting a folder or disk to shareAny shared folder or disk can be made private again Taking back a shared folder or diskNaming a registered user Type the name of a person you want to registerTo register more users, repeat steps 2 Close the window, and then click Save in the dialog box Setting a registered user’s passwordType a password in the User Password box, then press Tab Naming a group of usersYou don’t need to include the Guest icon in any group Seeing who’s in a groupDrag user icons to the new group icon To see the names of all group members, open the group iconSelecting a user or group to share a folder or disk Close the window and click Save in the dialog boxRemove the X marks in this row To deny access to guests, open the Guest icon Removing a user or group from your list of registered users Removing a user from a groupTurning file sharing off Giving away ownership of a folder or disk on your computerMonitoring file-sharing activity Section labeled File Sharing, click the Stop buttonTo turn file sharing off immediately, type the number Gaining access to your computer from another computer Disconnecting someone who is connected to your computerOpen the owner icon the one with the bold outline Understanding access privileges Using access privilegesSelect a folder or disk Choose Sharing from the File menu Setting access privileges to folders and disksThere are three types of access to shared items See Files allows people to see, open, and copy filesAccess privilege strategies Choose a registered user or group to share the item withTo prevent the folder from being changed, place an Using Your Computer on a Network To files in this This folder Checking your access privilegesWorking with privileges that others have set Plain tab indicates that you can open and use the folderSelect the program you want to link to Linking programsLinking to a program on another computer You can only link to programs that are sharedThen you make a program available for linking by sharing it Disconnecting a program linkAllowing other people to link to your programs Two programs are now linkedIf the box is dimmed, the program does not support linking Turning program linking onSelecting a program for linking Open the programNaming specific users to link to your programs Allowing guests to link to your programsUsing Your Computer on a Network Using Scsi devices Scsi port on Macintosh PowerBook computers looks like thisScsi port Scsi port icon 217 Installing software Setting Scsi ID numbersExpanding Your Computer System Check the ID numbers of all the devices you want to connect Small hole gives you access to the ID number switchID number indicator ID number switch Make sure the Scsi device is turned offChecking that the Scsi chain is properly terminated If you are attaching one Scsi deviceIf you are attaching more than one Scsi device Terminator Connecting cablesIllustration shows where to add cable terminators Repeat for each additional device you want to connectExternal modem is ready to use Connecting a modemConnect the modem to a power source and to the phone line See the documentation that came with the modemConnecting a mouse or other ADB device Connecting a printerOpen the door covering the back panel of your computer Connecting a microphoneDecide where you want to place the microphone Sound output devicesAdding memory to your computer Page Traveling with the PowerBook Do not check your computer as baggage. Carry it with you227 Storing the PowerBook Short-term storage up to 2 weeksStore the computer in a cool, dry place Long-term storage more than 2 weeks Service and supportIf the PowerBook malfunctions or is damaged Plug in the power adapter or use the rechargerCanada How to get helpApple Computer, Inc Apple Canada, Inc Customer Relations Mariani AvenuePage Page Hold down the Shift key while clicking Shift-clickWorking with icons Selecting iconsMaking a window the active window Working with windowsOpening an icon Moving, copying, and renaming an iconOpening higher-level folder windows Scrolling through the contents of a windowWorking with menus Using the outline form in list viewsChoosing an item from a menu Choosing an item from a submenuTo choose an item in a submenu Drag to the menu item so that the submenu appears PowerBook TroubleshootingComputer just stopped Battery is draining too fast PowerBattery can’t be recharged Screen looks blurred or out of focus ScreenScsi devices MemorySee for more information about working with Scsi devices Disk drives and disksHard disk keeps stopping and starting again You can’t delete a file on a floppy disk Modems PrintersPrinter may be turned off. Turn it on Network printer keeps restarting Networks You can’t open a shared disk or folder Application programsMessage says that a program could not be found 253 Outlined buttonUsing Caps Lock To turn Caps Lock on or off, press the Caps Lock keyAppendix a Keyboard and Character Sets Option-c Diacritical mark Key combinationPage 257 Initializing a disk in MS-DOS formatLocate the Apple File Exchange icon and open it Insert a blank disk into your floppy disk driveAppendix B Exchanging Disks and Files With MS-DOS Computers Type a name for the disk, and then click OKConverting files to and from MS-DOS format Follow these steps to translate an MS-DOS or ProDOS fileDisk name Click Translate Pull down the translation menu you wantOther file-conversion options Page 263 Setting your locationAppendix C Map Comparing locationsClick the Set button Your current location is indicated by a blinking crossFinding a location Click the Add City button Adding or removing a locationAdding a location Changing or removing a locationPage Page Restricting About This MacintoshCommand 155, 158 Accent marks, typingNetwork passwords SettingProcessor speed Recharging 23, 25, 102-106, 108, 228-229 Battery Conservation settings 83, 109-112, 242Safety instructions Application menuControl panels Battery conservation 82-83, 109-112, 242 beep soundEasy Access File sharing 194-195, 197-198, 201, 202 Virtual memory 157-158Copy command 96 copyingDragging an object on Currency formats, changingDelete key 53, 253 deleting DesktopAdding to System Folder 140-141aliases for Don’t sleep when plugged in option 110Adjusting speed of 148 icons 58, 94 selecting text by Backing upFinder Changing your password 191-192Copying contents of 74-75, 78-79, 119 double-sided 70 203Folders 47, 126. See also file sharing System Folder Removing 141, 178 troubleshooting 174, 249 TrueTypeBattery consumption and 101, 104 capacity Caring for Locking and unlocking 77, 117 obtainingHard disk icon Failure to appear 121-122opening Initialize Printer’s Disk commandSaving space on 11-14Background printing with 175 choosing Connecting Adjusting blinking of 151 positioningInstalling Key Caps desk accessory 180, 254-255kilobyte KMultiple programs Macintosh desktop computer, connecting toViruses Mouse control panel 148 moving Icons 129, 234 textNetwork 183-216. See also Network administrator 184, 187, 191, 192 Network icon206-207 Checking your access privileges Connecting to Naming Document 53-54, 66-67, 127 a folder An icon 66-67Battery Changing your own 191-192, 206-207troubleshootingPreventing automatic sleep while using 110 System sleep adjustment 110, 111, 242ProDOS file format 257, 259 program linking Power problemsPrinter Update document Printing 167-182. See also fonts 171-172Bit addressing Quit command RAM. See random-access memory RAM RAM diskAs startup disk 99, 109 AddingScroll bars Connecting 221Changing your password 191-92,206-207connecting to Magnifying image on 164-166opening Position of 3239 Waking the computer from 10, 17, 18, 110 when to use 18Speakers 9 Special characters, typing 254-255Special menu From floppy disks 22Translator files 257 Symbols, typingPointing with 7, 32 pressing with 34 using System FolderAssigning a password Modems Networks 188, 189, 197, 206, 248, 249 PasswordsAutomatically connecting to a shared disk Undo command 252 unlocking FilesFinding lost Views control panel 136, 152 virtual memoryHiding and showing program 94 moving 45-46 Apple Computer, Inc