Filing documents when you save them

Filing documents when you save them

The first time you save a document (or whenever you choose Save As to create another version of that document), a directory dialog box appears. A directory is the list of files and folders contained in a folder or on a disk.

You use this box to name your document and indicate where to store it. Directory dialog boxes vary slightly from program to program, but all share certain features.

This directory lists the contents of the folder or disk named above it. Double-click a folder to see its contents.

Type a name for your document here.

Use this pop-up menu to see the directory of a higher-level folder or disk.

The disk that contains the directory that’s currently displayed.

Click to see the items on the Macintosh desktop, including other disks.

Click to create a new folder in the directory that’s currently displayed.

Click to save your document in the directory that’s currently displayed.

Chapter 9: Organizing Your Files 127

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Apple 145 manual Filing documents when you save them

Contents

Macintosh User’s Guide Apple Computer, Inc Contents Working on the Desktop Chapter Part Setting Up Your Programs Using Disks Organizing Your Files Other ways to use the LaserWriter Font Utility Viii Contents178 Finding out about available fonts 197 Using access privilegesSetting Scsi ID numbers 191 234 Travel, Storage, and Service227 Shift-Click Printers Troubleshooting PowerBook Screen Memory Scsi devicesUsing Caps Lock Typing special characters and symbols Appendix C Map Xii Contents Xiii Welcome to Macintosh Xiv Radio and television interference Page Setting Up Your Macintosh PowerBook Power adapter port Setting Up Your Macintosh PowerBook Setting up the computerPlug in the power adapter Slide the latch to the right and lift up the display Open the display Turn on the computer Power button Contrast control Brightness control Trouble? Insert metal end first Installing system softwarePress the Return key on your keyboard to continue Continuing your work What to do next ´ Interrupt button Reset buttonYour computer at a glance Speaker Elevation feet Printer port Take the Macintosh Basics tour first Adjust the screen brightness and contrast controlsLearning the basics Before you begin Starting the tour from the hard disk Finding the tour Setting Up Your Macintosh PowerBook Now your screen should look like the following illustration Page After a moment, your screen should look like this Starting the tour from a floppy disk Setting Up Your Macintosh PowerBook Off Turning the PowerBook on and offTo turn the PowerBook off Conserve power when you won’t be using it for several hours Automatic sleep To put the PowerBook to sleepSleep On/off summary To turn the PowerBook onWhen the PowerBook is on, you can do your work Trash icon When you turn on your computer Choose Restart from the Special menu Press and release the reset buttonRestarting a computer that’s already on Restart from a floppy disk Hold down the power button for 5 seconds Do not use the computer in or near water ± Warning Do not drop or jar the computer Do not touch the screen with any sharp or pointed objects Do not use the computer in wet or dusty environments Repetitive stress injuries Health concerns associated with computer use Change hand positions often to avoid fatigue Arranging your work space and equipmentChair Keyboard and trackball Built-in display Mouse General suggestions Page Working on the Desktop Point Use the trackball Click Press Drag Telling the Macintosh to do something involves two steps Choose a command Dots, indicating that it has been opened Open an iconClick the startup hard disk icon to select it Look at the contents of a window Continues Size box Working on the Desktop Make a window larger or smallerActive window Zoom box Click the zoom box near the right end of the title barClick the zoom box again Move the hidden contents of a window into view Scroll arrow Horizontal scroll bar Close box Close a windowClick the close box Scroll box Title bar Move a windowPoint to the title bar of the active Macintosh HD window Icons represent containers What’s on the desktop? Working on the Desktop Memo Windows let you see what’s inside containersMenus offer you choices Windows let you see what’s inside all these containers Modifier keys Modifier keysArrow keys Working on the Desktop Make sure that your computer is on How to switch between programsWhy it’s important to save your work, and how to save it TeachText menus Open a programOpen the Macintosh HD icon Open the TeachText icon Choose Save from the File menu Create a documentSave your work You will be changing this text later in this chapter Click Save Switch programsType Opening Lines Here is another way to make a program active Close the Opening Lines window Close a document Because most Macintosh programs work in similar ways Open a documentNext step describes a different way to open an icon Now you’re ready to change the text Change a document With people selected, type the words human beings Click the trackball button once Now you’ll rearrange some text Save regularly, and save often Save your work so far Taking a shortcut Make more changes With each other selected, type one another With togetherness selected, type brotherhood Quit a program Quitting a program Prompts you to save your work Make a copy of a documentClick the Opening Lines icon to select it To use memory Choose Duplicate from the File menu Change the name of an icon Pressing Return saves the new name Use the TrashPress the Return key Close the Trash window by clicking its close box Open the Trash iconChoose Empty Trash from the Special menu Click OK Working With Disks Working With Disks Insert a floppy diskDouble-sided 800K disk Second hole Floppy disks and hard disks Another dialog box appears Initialize a diskRead the message on your screen Type Practice Click EraseThird dialog box appears Copy the contents of a disk Close all the windows on the Macintosh desktop Open the Practice folder icon Take a floppy disk out of its drive Protect the contents of a disk Lock the program disk On your own Install your programs Look for a System Folder in the program folder Throw away extra System FoldersPage Learning More About Your Computer Choose Control Panels from the Apple K menu Open the Battery desk accessoryOpen the PowerBook control panel To open the PowerBook control panel Many Macintosh programs also have Balloon Help Open the PowerBook iconUse Balloon Help Turn on Balloon Help Point to the File menu Turn off Balloon HelpClick your hard disk icon to select it At this point, you could Start learning how to use your application programsUse Part III of this book Page Setting Up Your Programs Installer program opens automatically Before you installInstalling system software Before you install, reinstall, or update system software Restart your Macintosh Easy Install dialog box appears Click the Customize button Installing customized system softwareEasy Install dialog box appears Starting up with a floppy disk Click Install Installing programs without a floppy disk drive Installing your programs Checking for computer viruses Open programs Switching programsFinding out what programs are open Hiding and showing windows on the desktop Preferred size must always be larger than Minimum size Close the Info window Deleting items from the Scrapbook Using the ScrapbookStoring items in the Scrapbook Copying items from the Scrapbook Click the On button below the words RAM disk Using a RAM diskRemember a few precautions if you use a RAM disk Creating a RAM disk Drag the slider to 0% if you want to remove the RAM disk Erasing a RAM diskResizing or removing a RAM disk Drag the items you want to the RAM disk icon Making a RAM disk the startup disk Page 101 Monitoring the battery charge levelUsing the Battery desk accessory What you should know Responding to low-power messagesBattery desk accessory appears What you should do Power adapter port Power Management Recharging the batteryRecharging with the power adapter Plug in the power adapter as shown Power Management Recharging with a recharger To recharge a battery, follow these steps Battery Hours Batteries Removing or replacing the batteryPlace the battery in the recharger as shown Door is physically attached to the battery Replacement batteries come with a door attached Maximizing battery life Keep virtual memory turned off in the Memory control panel Ways to conserve battery powerMaximizing work time Your computer’s printer or modem port is in use Adjusting the battery conservation settingsClose the PowerBook control panel Easiest approach System Hard disk Using the battery conservation optionsDon’t sleep when plugged More about automatic sleep To turn processor cycling back on, click Allow cycling Processor cycling Initializing a hard disk Preparing a new disk for use Hard disk’s Scsi ID number Hard disk’s name Using DisksClick Initialize Click Init to initialize the hard disk Type a name for the disk Initializing a floppy diskThird message asks you to name the disk Click the icon of the disk you want to erase Erasing a floppy diskDesignating a startup disk Internal hard disk Protecting the information on a diskScanning order for startup disks Locking a floppy disk Locking a file Backing up your files If you can’t save files on a floppy disk Disk is ejected and its icon disappears from the desktop Ejecting a diskIf you can’t eject a floppy disk All three methods also work with CD-ROM discs If a hard disk icon doesn’t appear Testing and repairing disksHard disk precautions Caring for disks Using Disk First Aid Click Open For assistance if necessary Testing a hard disk Straightening up your files Type a name for the folder and press Return Using folders to organize your filesCreating and naming folders Choose New Folder from the File menu Filing documents when you save them Choose Make Alias from the File menu Making items easier to findCreating an alias Uses for aliases Click the Find Original button Installing an item in the Apple menuMoving an item to the desktop Locating the original of an alias Click the Find button Finding an itemFinding an item by name Choose Find from the File menu Pop-up menu Finding an item using other criteriaSearch Type text or set Date here One at a time Folders Organizing Your Files Location for the search Items found are shown highlighted in an outline view Ways to use the Find commandFinding items that meet two criteria Creating a template or stationery File’s Info window View menu Using the Info windowGet Info command displays information about a selected item Getting information about your files Type of list displayed is underlined Using the View menuAssigning a label to a file On another hard disk Tips on transferring filesOn floppy disks Page 139 Adapting Your Computer to Your Own Use To have a program or a document open automatically when Installing an item in the Apple menuInstalling files in the System Folder Specifying which items you want opened at startup Removing files from the System Folder Changing the items in the Label menu Setting the time and date Choose Alarm Clock from the Apple K menu Setting a time for the Alarm Clock to go off Changing time and date formats Turning the alarm offClick the close box to close the Alarm Clock Click OK to close the control panel Changing the date formatDialog box that appears, make the changes you want Make the changes you want Changing the time format Make the changes that you want Close the control panel Type the currency symbol here Click the double-clicking speed you want Adjusting the way the trackball or mouse works Close the Keyboard control panel Adjusting the way the keyboard works Sticky Keys Key has been Adjusting the keyboard for very slow typingMaking keyboard shortcuts easier to type Modifier Click the button for the blinking rate you want Adjusting the blinking of a menu item Changing the way the contents of windows appear Select the picture you want to use for the icon Changing an icon You can turn off this warning in the Trash’s Info box Turning off the Empty Trash warning Remember the following tips on memory management Managing memoryChecking memory use Making the most of your memory Adjusting the disk cache Using hard disk space as memory Turning on 32-bit addressing Close the Sound control panel Setting the beep soundDrag the slider up or down to set the volume Click the beep sound that you want your computer to use Removing a sound Installing a sound Your computer Recording sounds Type a name for the sound, and click OK Changing the background pattern Continues To save the new pattern, double-click the sample pattern Magnifying the screen image Choose Restart from the Special menu Inverts screen image Turns CloseView on 167 Before you printChoosing a printer Printing If your printer is connected directly to your computerIf your printer is connected over a network Close the Chooser window Your computer is connected to a Choose Chooser from the Apple K menuClick the icon of the printer you want to use Close the Chooser Original’s size To the printed image Selecting Page Setup optionsPrinted copy as a Percentage Make sure that the hard disk indicated is the correct one Updating printer software on networked computers Paper-feed Printing your workChoose Print from the File menu Printer software available Printing the contents of a window or the desktop Make sure that the printer is turned on and warmed up Solutions to common printing problemsCheck the cable connections to the printer Current document Controlling background printingClick to stop printing Outline fonts and bitmap fonts Working with fonts Installing fonts Locate and open the LaserWriter Font Utility icon Removing fontsTransferring fonts to a LaserWriter printer To the printer Choose Download Fonts from the File menuFonts you added are listed in the Font Utility dialog box Click Initialize Finding out about available fontsOther ways to use the LaserWriter Font Utility Initializing a hard disk attached to a printer Turning the printer’s start page on or off Restarting a LaserWriter printer Type a name for the log, and then click Save Transferring a PostScript file to a LaserWriter 183 What networking offers Using Your Computer on a Network Setting up your computer on a network Printer port Icon Connecting to a networkTurning on AppleTalk Naming your computer and its owner Close the Sharing Setup control panel AppleShare icon Connecting to a shared disk Capitalization does not need to match Click the name of the computer you want to useClick OK Click Guest or Registered User Icon of the shared disk appears on your desktop Disconnecting from a shared diskClick the name of a shared disk to select it Connect to a shared disk Connecting quickly to a shared diskConnecting automatically when you start up Click OK Close the Chooser Changing your passwordCreating a new folder on another computer Click OK Click OK in the dialog box that appears Bullet appears for each letter you type User or group that you named assumes ownership immediately Sharing your own filesGiving folder ownership to someone else How file sharing works Open the Guest icon Turning on guest accessTurning file sharing on Section labeled File Sharing, click the Start button Close the window and click Save in the box that appears Selecting a folder or disk to share Any shared folder or disk can be made private again Taking back a shared folder or disk To register more users, repeat steps 2 Naming a registered userType the name of a person you want to register Close the window, and then click Save in the dialog box Setting a registered user’s passwordType a password in the User Password box, then press Tab Naming a group of users You don’t need to include the Guest icon in any group Seeing who’s in a groupDrag user icons to the new group icon To see the names of all group members, open the group icon Remove the X marks in this row Selecting a user or group to share a folder or diskClose the window and click Save in the dialog box To deny access to guests, open the Guest icon Removing a user or group from your list of registered users Removing a user from a group Turning file sharing off Giving away ownership of a folder or disk on your computer To turn file sharing off immediately, type the number Monitoring file-sharing activitySection labeled File Sharing, click the Stop button Gaining access to your computer from another computer Disconnecting someone who is connected to your computer Open the owner icon the one with the bold outline Understanding access privileges Using access privileges Select a folder or disk Choose Sharing from the File menu Setting access privileges to folders and disksThere are three types of access to shared items See Files allows people to see, open, and copy files To prevent the folder from being changed, place an Access privilege strategiesChoose a registered user or group to share the item with Using Your Computer on a Network To files in this This folder Checking your access privilegesWorking with privileges that others have set Plain tab indicates that you can open and use the folder Select the program you want to link to Linking programsLinking to a program on another computer You can only link to programs that are shared Then you make a program available for linking by sharing it Disconnecting a program linkAllowing other people to link to your programs Two programs are now linked If the box is dimmed, the program does not support linking Turning program linking onSelecting a program for linking Open the program Naming specific users to link to your programs Allowing guests to link to your programs Using Your Computer on a Network Scsi port Scsi port icon 217 Using Scsi devicesScsi port on Macintosh PowerBook computers looks like this Expanding Your Computer System Installing softwareSetting Scsi ID numbers Check the ID numbers of all the devices you want to connect Small hole gives you access to the ID number switchID number indicator ID number switch Make sure the Scsi device is turned off If you are attaching more than one Scsi device Checking that the Scsi chain is properly terminatedIf you are attaching one Scsi device Terminator Connecting cablesIllustration shows where to add cable terminators Repeat for each additional device you want to connect External modem is ready to use Connecting a modemConnect the modem to a power source and to the phone line See the documentation that came with the modem Connecting a mouse or other ADB device Connecting a printer Open the door covering the back panel of your computer Connecting a microphoneDecide where you want to place the microphone Sound output devices Adding memory to your computer Page 227 Traveling with the PowerBookDo not check your computer as baggage. Carry it with you Store the computer in a cool, dry place Storing the PowerBookShort-term storage up to 2 weeks Long-term storage more than 2 weeks Service and supportIf the PowerBook malfunctions or is damaged Plug in the power adapter or use the recharger Canada How to get helpApple Computer, Inc Apple Canada, Inc Customer Relations Mariani AvenuePage Page Hold down the Shift key while clicking Shift-clickWorking with icons Selecting icons Making a window the active window Working with windowsOpening an icon Moving, copying, and renaming an icon Opening higher-level folder windows Scrolling through the contents of a window Working with menus Using the outline form in list views To choose an item in a submenu Choosing an item from a menuChoosing an item from a submenu Drag to the menu item so that the submenu appears PowerBook Troubleshooting Computer just stopped Battery is draining too fast Power Battery can’t be recharged Screen looks blurred or out of focus Screen Scsi devices Memory See for more information about working with Scsi devices Disk drives and disks Hard disk keeps stopping and starting again You can’t delete a file on a floppy disk Printer may be turned off. Turn it on ModemsPrinters Network printer keeps restarting Networks You can’t open a shared disk or folder Application programs Message says that a program could not be found 253 Outlined button Appendix a Keyboard and Character Sets Using Caps LockTo turn Caps Lock on or off, press the Caps Lock key Option-c Diacritical mark Key combinationPage 257 Initializing a disk in MS-DOS formatLocate the Apple File Exchange icon and open it Insert a blank disk into your floppy disk drive Appendix B Exchanging Disks and Files With MS-DOS Computers Type a name for the disk, and then click OK Disk name Converting files to and from MS-DOS formatFollow these steps to translate an MS-DOS or ProDOS file Click Translate Pull down the translation menu you want Other file-conversion options Page 263 Setting your location Appendix C Map Comparing locationsClick the Set button Your current location is indicated by a blinking cross Finding a location Click the Add City button Adding or removing a locationAdding a location Changing or removing a locationPage Page Restricting About This MacintoshCommand 155, 158 Accent marks, typingNetwork passwords Setting Processor speed Recharging 23, 25, 102-106, 108, 228-229 Battery Conservation settings 83, 109-112, 242Safety instructions Application menu Control panels Battery conservation 82-83, 109-112, 242 beep soundEasy Access File sharing 194-195, 197-198, 201, 202 Virtual memory 157-158Copy command 96 copying Dragging an object on Currency formats, changingDelete key 53, 253 deleting Desktop Adding to System Folder 140-141aliases for Don’t sleep when plugged in option 110Adjusting speed of 148 icons 58, 94 selecting text by Backing up Finder Changing your password 191-192Copying contents of 74-75, 78-79, 119 double-sided 70 203 Folders 47, 126. See also file sharing System Folder Removing 141, 178 troubleshooting 174, 249 TrueTypeBattery consumption and 101, 104 capacity Caring for Locking and unlocking 77, 117 obtaining Hard disk icon Failure to appear 121-122opening Initialize Printer’s Disk commandSaving space on 11-14 Background printing with 175 choosing Connecting Adjusting blinking of 151 positioningInstalling Key Caps desk accessory 180, 254-255kilobyte K Multiple programs Macintosh desktop computer, connecting toViruses Mouse control panel 148 moving Icons 129, 234 text Network 183-216. See also Network administrator 184, 187, 191, 192 Network icon206-207 Checking your access privileges Connecting to Naming Document 53-54, 66-67, 127 a folder An icon 66-67 Battery Changing your own 191-192, 206-207troubleshootingPreventing automatic sleep while using 110 System sleep adjustment 110, 111, 242 ProDOS file format 257, 259 program linking Power problemsPrinter Update document Printing 167-182. See also fonts 171-172 Bit addressing Quit command RAM. See random-access memory RAM RAM diskAs startup disk 99, 109 Adding Scroll bars Connecting 221Changing your password 191-92,206-207connecting to Magnifying image on 164-166opening Position of 3 239 Waking the computer from 10, 17, 18, 110 when to use 18Speakers 9 Special characters, typing 254-255Special menu From floppy disks 22 Translator files 257 Symbols, typingPointing with 7, 32 pressing with 34 using System Folder Assigning a password Modems Networks 188, 189, 197, 206, 248, 249 PasswordsAutomatically connecting to a shared disk Undo command 252 unlocking Files Hiding and showing program 94 moving 45-46 Finding lostViews control panel 136, 152 virtual memory Apple Computer, Inc