Using the Speed Dial Application | Avaya 4621SW IP instruction

Contents
Receiving Calls	28
Call Handling Features	28
Conference	29
Hold	29
Mute	30
Speaker	30
Changing from the Speaker to the handset or headset	31
Changing from the handset or headset to the Speaker	31
Turning the Speaker on during a call	31
Turning the Speaker off during a call	31
Ending a call while the Speaker is active	31
Transfer	31
Retrieving a Voice Mail Message	32
Logging Off the Phone	32
Reinstating the Phone After a Logoff	33
Forcing a Login to the Phone	33
Chapter 3: Using the Speed Dial Application	35
Introduction	35
Entering Data on Speed Dial Screens	35
Entering Characters Using the Dialpad	35
Editing During or After Entry	36
Name Entry Example	37
Adding a Speed Dial Button	38
Updating Speed Dial Button Label Information	39
Deleting a Speed Dial Button Label	40
Chapter 4: Using the Call Log Application	43
Introduction	43
About the Call Log	43
Viewing a Call Log	44
Adding a Call Log Entry to a Speed Dial Button	45
Deleting Call Log Entries	46
Deleting a Single Call Log Entry	46
Deleting All Entries from a Call Log	47
Disabling the Call Log	47

6 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide

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Avaya 4621SW IP manual Using the Speed Dial Application

Contents

4620/4620SW/4621SW IP Telephone Page Federal Communications Commission Statement Part Means of Connection About This Guide Using the Speed Dial Application Using the Web Access Application Index Overview Issue DateAbout This Guide Intended Audience How to Use This Document What’s New in This Document Document Organization Conventions Used Typographic Conventions Symbolic ConventionsRelated Documentation Conference Introducing Your 4620/4620SW/4621SW IP Telephone Introduction 4620/4620SW/4621SW IP Telephone 4620/4620SW/4621SW IP Telephone Indicator As Call a number, Cancel the current activity, Save enteredIndicator Speaker Number Name Description 4620/4620SW/4621SW IP Telephone About the Feature Key Expansion Unit EU24/EU24BL Navigating Application Screens Feature is on/active White 4620/4620SW/4621SW IP Telephone Applications Phone ApplicationSpeed Dial Application Web Access Application Optional Call Log Application4620/4620SW/4621SW Telephone Options Push Feature Automatic Backup/Retrieval FeatureAdditional 4620/4620SW/4621SW Functionality Using Your 4620/4620SW/4621SW IP Telephone Call AppearancesMaking Calls Manual Dialing Automatic Dialing Redialing the last number called Redialing using a list of the last six numbers calledIf all lines are in use, automatic dialing will not work Last number dialed is automatically redialed Dialing a party using a Speed Dial button Number of the selected person dials automatically Selected Call Log displays Associated Call Detail screen displays Call Handling Features Receiving Calls Conference HoldIcon on the current line changes to the Soft Hold icon Mute SpeakerCall is now active Transfer Changing from the Speaker to the handset or headset Retrieving a Voice Mail Message Logging Off the Phone Forcing a Login to the Phone Reinstating the Phone After a LogoffPage Using the Speed Dial Application Entering Characters Using the DialpadEntering Data on Speed Dial Screens Editing During or After Entry Name Entry Example Adding a Speed Dial Button Updating Speed Dial Button Label Information Prompt Select entry to edit displays Deleting a Speed Dial Button Label Prompt Select label to delete displays If you want to ThenNo deletion occurs. The Speed Dial Main screen displays Page Using the Call Log Application About the Call Log Answered Calls Main screen displays Viewing a Call LogOutgoing Calls Main screen displays Missed Calls Main screen displays Adding a Call Log Entry to a Speed Dial Button Selected entry’s Detail screen displays Deleting Call Log EntriesDeleting a Single Call Log Entry No deletion occurs and the Call Log’s Main screen displays Prompt Press Delete again to confirm displays Disabling the Call LogDeleting All Entries from a Call Log Entries are removed. The Call Log’s Main screen displaysPage Using the Web Access Application Web Access Authentication Navigating Web PagesPrevious application or options screen displays Navigating the Home Page and Other Standard-Size Web Pages Home page displays Entering Text on Web Pages Any characters entered are removed Entering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4620/4620SW/4621SW IP Telephone Options Accessing the Options Main Menus First of two Options Main screens displays Setting the Redial Option This is the default settingApplication Options Setting the Phone Screen on Answer? Option Setting the Phone Screen on Calling? Option Setting the Display Call Timers? Option Setting the Message Display RateDefault rate is Slow Setting the Call Appearance Width Setting Visual AlertingEnabling/Disabling the Call Log Personal Ringing Options First Options Main screen displays Viewing IP Address Status Viewing Quality of Service QoS StatusStatus Screen Viewing Options View Status Main Screen displays Changing the Display Contrast Viewing Interface StatusViewing Miscellaneous Status If administered, the Audio Status screen displays Viewing the Network Audio QualityLogging Off the 4620/4620SW/4621SW IP Telephone Backup/Restore Options Display prompts for entry of your passwordReinstating the Phone After a Log Off Settings Saved During a Backup Setting the Automatic Backup Option Setting changes from Disabled to Enabled Verifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File FTP Settings Main screen displays Select Directory Path Select User Name Feature Button Labeling Then Select Relabel feature buttons Select View default labelsSelect Restore default labels Feature Button Labeling screen re-displays Changing a Phone/PC Ethernet InterfaceSecond Options Main screen redisplays Selecting an Alternate Language Select either Yes softkey Headsets and Handsets Headsets for 4600 Series IP TelephonesHeadset Connector Type Ordering Code Handset Connector Type Ordering Code Handsets for 4600 Series IP Telephones Telephone Management Troubleshooting Interpreting Ringer Tones Ringing Incoming Tones Meaning Feedback Handset Tones Meaning Interpreting Display Icons Icon Meaning Testing the Telephone’s Lights and Display Testing Your PhoneBasic Troubleshooting Chart Problem/Symptom Suggested Solution Basic Troubleshooting Chart Contact your System Administrator Troubleshooting 4620/4620SW/4621SW Applications Problem/Symptom Suggested Resolution Call LOG Application Resetting and Power Cycling the IP Telephone Resetting Your Phone Power Cycling the Phone Index Numerical 90 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide Right/Left buttons Paging indicator Password 92 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide