Setting the Automatic Backup Option | Avaya 4622SW IP specs

Backup/Restore Options

Setting the Automatic Backup Option

You must change the Automatic Backup setting to Enabled to automatically back up your options settings, Feature button labels, and Speed Dial button labels, names and numbers whenever you change any of these values. If this setting is Disabled, you might have to first provide additional information, such as the FTP server on which your backed up data will reside, before you can change the setting.

1.Check below the FTP Status line for one of the following messages and proceed as directed:

If

The message “Options, SD entries, & feature button labels may be saved.” displays.

No message displays.

The message “An FTP Server IP Address must be provided for this feature.” displays.

Then

Automatic backup is already enabled, and no further action is required. Select Return to display the second Options Main screen.

To verify when the most recent backup occurred, see Verifying Backup/Retrieval Status on page 64.

Proceed to Step 2 to change the automatic backup setting from Disabled to Enabled, or select Return to display the second Options Main screen.

You must first provide the server address and/or directory in which to store your backup data.

Contact your System Administrator for this information and any specific instructions for your telephone system. Then add the server address as described in Setting a User ID, Password, and other FTP (File Transfer Protocol) Options on page 66, before proceeding to Step 2.

2.To automatically backup all your options settings, your Feature button labels, and your Speed Dial information following a save to any of these values, select the Line/Feature button to the right or left of Automatic Backup.

The setting changes from Disabled to Enabled.

3.To save your selection, select Save. To exit without making a change, select Cancel. The second Options Main screen re-displays.

Issue 4 November 2006 63

Image 63

Avaya 4622SW IP manual Setting the Automatic Backup Option, Setting changes from Disabled to Enabled

Contents

4622SW IP Telephone User Guide Avaya Inc All Rights Reserved About This Guide Using the Speed Dial Application Using the Web Access Application Index Intended Audience Issue DateAbout This Guide Overview Document Organization How to Use This Document Typographic Conventions Symbolic ConventionsRelated Documentation Conventions Used 10 4622SW IP Telephone User Guide Introducing Your 4622SW IP Telephone Introduction4622SW IP Telephone 4622SW IP Telephone Lamp 4622SW IP Telephone Button/Feature Descriptions CalloutIndicator Number Name Description Pad Hold Red button used to place a call on hold About the Feature Key Expansion Unit EU24BL Navigating Application ScreensLeft and Page Right buttons Feature is on/active White 4622SW IP Telephone Applications Phone ApplicationSpeed Dial Application Web Access Application Optional Call Log Application4622SW Telephone Options Push Feature Automatic Backup/Retrieval FeatureAdditional 4622SW Functionality Page Using Your 4622SW IP Telephone Call AppearancesMaking Calls Automatic Dialing Manual Dialing Call Log entry is created for this call Redialing using a list of the last six numbers calledRedialing the last number called Last number dialed is automatically redialed Number of the selected person dials automatically Or Page LeftSelected Call Log displays Associated Call Detail screen displays Calling a party from the Web Access application Call Handling Features Receiving CallsConference Call is now active HoldMute Icon on the current line changes to the Soft Hold icon Speaker Using the Speaker with any feature Turning the Speaker off during a call Transfer Retrieving a Voice Mail Message Logging Off the PhoneLogging Password entry Page Using the Speed Dial Application Entering Characters Using the DialpadEntering Data on Speed Dial Screens Editing During or After Entry Name Entry Example Adding a Speed Dial Button Prompt Select entry to edit displays Updating Speed Dial Button Label Information Then Deleting a Speed Dial Button LabelPrompt Select label to delete displays If you want to About the Call Log Using the Call Log Application Answered Calls Main screen displays Viewing a Call LogIf you want to Then Outgoing Calls Main screen displays Adding a Call Log Entry to a Speed Dial Button No deletion occurs and the Call Log’s Main screen displays Deleting Call Log EntriesDeleting a Single Call Log Entry Selected entry’s Detail screen displays Entries are removed. The Call Log’s Main screen displays Disabling the Call LogDeleting All Entries from a Call Log Prompt Press Delete again to confirm displaysPage Using the Web Access Application Web Access Authentication Navigating Web PagesPrevious application or options screen displays Home page displays Navigating the Home Page and Other Standard-Size Web Pages Any characters entered are removed Entering Text on Web Pages Entering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4622SW IP Telephone Options First of two Options Main screens displays Accessing the Options Main Menus Setting the Redial Option This is the default settingApplication Options Setting the Phone Screen on Calling? Option Setting the Phone Screen on Answer? Option Setting the Display Call Timers? Option Setting the Message Display RateDefault rate is Slow Setting the Call Appearance Width Setting Visual AlertingEnabling/Disabling the Call Log First Options Main screen displays Personal Ringing Options View Status Main Screen displays Viewing Quality of Service QoS StatusStatus Screen Viewing Options Viewing IP Address Status Changing the Display Contrast Viewing Interface StatusViewing Miscellaneous Status If administered, the Audio Status screen displays Viewing the Network Audio QualityLogging Off the 4622SW IP Telephone Backup/Restore Options Display prompts for entry of your passwordReinstating the Phone After a Log Off Settings Saved During a Backup Setting changes from Disabled to Enabled Setting the Automatic Backup Option Verifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File 66 4622SW IP Telephone User Guide Select User Name Select Directory Path Feature Button Labeling Select Restore default labels Then Select Relabel feature buttonsFeature Button Relabeling screen displays. Proceed to Step Select View default labels Feature Button Labeling screen re-displays Changing a Phone/PC Ethernet InterfaceSecond Options Main screen redisplays Selecting an Alternate Language Select either Yes softkey Headsets for 4600 Series IP Telephones Headsets and Handsets Handsets for 4600 Series IP Telephones Handset Connector Type Ordering Code Interpreting Ringer Tones Telephone Management Troubleshooting Feedback Tones Meaning Ringing Incoming Tones Meaning Icon Meaning Testing Your PhoneTesting the Telephones Lights and Display Interpreting Display Icons Problem/Symptom Suggested Solution Basic Troubleshooting Chart Problems Problem/Symptom Suggested Resolution Troubleshooting 4622SW Applications Call LOG Application Resetting Your Phone Resetting and Power Cycling the IP Telephone Power Cycling the Phone Page Numerical Index 86 4622SW IP Telephone User Guide Redial Status Screen Viewing User ID, setting 88 4622SW IP Telephone User Guide