How to Use This Document, Document Organization | Avaya 4622SW IP

About This Guide

How to Use This Document

This guide is organized to help you find topics in a logical manner. Read it from start to finish to get a thorough understanding of how to use your 4622SW IP Telephone. Or, use the Table of Contents or Index to locate information specific to a task or function you want to perform.

Document Organization

This guide contains the following chapters:

Chapter 1: Introducing Your	Describes each element on the face of the
4622SW IP Telephone	telephone. Also covers telephone navigation,
	applications and features.
Chapter 2: Using Your	Covers all call-related information, such as
4622SW IP Telephone	initiating calls, receiving calls, speed dialing,
	calling a party on the call log, conferencing and
	transferring calls, accessing and retrieving voice
	mail messages, logging off the phone for
	security purposes and logging back on to the
	phone.

Chapter 3: Using the Speed	Describes how to add, update, and remove
Dial Application	Speed Dial buttons, to facilitate quick dialing of
	frequently called numbers.
Chapter 4: Using the Call Log	Describes how to view entries on each of the
Application	three types of call logs, add a log entry to a
	Speed Dial button, and delete one or more call
	log entries.

Chapter 5: Using the Web	Explains how to use the 4622SW’s Web access
Access Application	functions.
Chapter 6: 4622SW IP	Provides first-time use setup and ongoing
Telephone Options	maintenance procedures for 4622SW telephone
	options. Also covers troubleshooting certain
	phone functions.

Chapter 7: Headsets and	Provides a list of headsets compatible with 4600
Handsets	Series IP Telephones and ordering information.
Chapter 8: Telephone	Covers testing your phone’s operation and
Management and	provides basic troubleshooting actions, if you
Troubleshooting	encounter errors or experience problems.

8 4622SW IP Telephone User Guide

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Avaya 4622SW IP manual How to Use This Document, Document Organization

Contents

4622SW IP Telephone User Guide Avaya Inc All Rights Reserved About This Guide Using the Speed Dial Application Using the Web Access Application Index Issue Date About This GuideOverview Intended Audience How to Use This Document Document Organization Symbolic Conventions Related DocumentationConventions Used Typographic Conventions 10 4622SW IP Telephone User Guide 4622SW IP Telephone Introducing Your 4622SW IP TelephoneIntroduction 4622SW IP Telephone 4622SW IP Telephone Button/Feature Descriptions Callout IndicatorNumber Name Description Lamp Hold Red button used to place a call on hold Pad Left and Page Right buttons About the Feature Key Expansion Unit EU24BLNavigating Application Screens Feature is on/active White Speed Dial Application 4622SW IP Telephone ApplicationsPhone Application 4622SW Telephone Options Web Access Application OptionalCall Log Application Additional 4622SW Functionality Push FeatureAutomatic Backup/Retrieval Feature Page Making Calls Using Your 4622SW IP TelephoneCall Appearances Manual Dialing Automatic Dialing Redialing using a list of the last six numbers called Redialing the last number calledLast number dialed is automatically redialed Call Log entry is created for this call Selected Call Log displays Number of the selected person dials automaticallyOr Page Left Calling a party from the Web Access application Associated Call Detail screen displays Conference Call Handling FeaturesReceiving Calls Hold MuteIcon on the current line changes to the Soft Hold icon Call is now active Using the Speaker with any feature Speaker Transfer Turning the Speaker off during a call Logging Retrieving a Voice Mail MessageLogging Off the Phone Password entry Page Entering Data on Speed Dial Screens Using the Speed Dial ApplicationEntering Characters Using the Dialpad Editing During or After Entry Name Entry Example Adding a Speed Dial Button Updating Speed Dial Button Label Information Prompt Select entry to edit displays Deleting a Speed Dial Button Label Prompt Select label to delete displaysIf you want to Then Using the Call Log Application About the Call Log Viewing a Call Log If you want to ThenOutgoing Calls Main screen displays Answered Calls Main screen displays Adding a Call Log Entry to a Speed Dial Button Deleting Call Log Entries Deleting a Single Call Log EntrySelected entry’s Detail screen displays No deletion occurs and the Call Log’s Main screen displays Disabling the Call Log Deleting All Entries from a Call LogPrompt Press Delete again to confirm displays Entries are removed. The Call Log’s Main screen displaysPage Using the Web Access Application Previous application or options screen displays Web Access AuthenticationNavigating Web Pages Navigating the Home Page and Other Standard-Size Web Pages Home page displays Entering Text on Web Pages Any characters entered are removed Entering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4622SW IP Telephone Options Accessing the Options Main Menus First of two Options Main screens displays Application Options Setting the Redial OptionThis is the default setting Setting the Phone Screen on Answer? Option Setting the Phone Screen on Calling? Option Default rate is Slow Setting the Display Call Timers? OptionSetting the Message Display Rate Enabling/Disabling the Call Log Setting the Call Appearance WidthSetting Visual Alerting Personal Ringing Options First Options Main screen displays Viewing Quality of Service QoS Status Status Screen Viewing OptionsViewing IP Address Status View Status Main Screen displays Viewing Miscellaneous Status Changing the Display ContrastViewing Interface Status Logging Off the 4622SW IP Telephone If administered, the Audio Status screen displaysViewing the Network Audio Quality Reinstating the Phone After a Log Off Backup/Restore OptionsDisplay prompts for entry of your password Settings Saved During a Backup Setting the Automatic Backup Option Setting changes from Disabled to Enabled Verifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File 66 4622SW IP Telephone User Guide Select Directory Path Select User Name Feature Button Labeling Then Select Relabel feature buttons Feature Button Relabeling screen displays. Proceed to StepSelect View default labels Select Restore default labels Second Options Main screen redisplays Feature Button Labeling screen re-displaysChanging a Phone/PC Ethernet Interface Selecting an Alternate Language Select either Yes softkey Headsets and Handsets Headsets for 4600 Series IP Telephones Handset Connector Type Ordering Code Handsets for 4600 Series IP Telephones Telephone Management Troubleshooting Interpreting Ringer Tones Ringing Incoming Tones Meaning Feedback Tones Meaning Testing Your Phone Testing the Telephones Lights and DisplayInterpreting Display Icons Icon Meaning Basic Troubleshooting Chart Problem/Symptom Suggested Solution Problems Troubleshooting 4622SW Applications Problem/Symptom Suggested Resolution Call LOG Application Resetting and Power Cycling the IP Telephone Resetting Your Phone Power Cycling the Phone Page Index Numerical 86 4622SW IP Telephone User Guide Redial Status Screen Viewing User ID, setting 88 4622SW IP Telephone User Guide