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Bosch Appliances LBB3580 user manual Entering Delegate Data, Preparing For A Conference

Models: LBB3580

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3.3 ENTERING DELEGATE DATA

PREPARING FOR A CONFERENCE

3.3 ENTERING DELEGATE DATA

Delegate data is classed either as conference data or personal data. Confer- ence data is information that is directly related to the conference in which the delegate is participating. Personal data is additional information that is not-conference related. All data is entered into the screen card via the main window.

NOTE: A screen card is what is displayed in the main window of Delegate

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Database, and is used to store data on delegates. Each delegate has a sepa- rate screen card, with text boxes, edit fields and check boxes for specifying the details for that delegate. Screen cards are stored by the DCN system in a names file.

The data fields contained within the ‘Conference Data’ dialogue box can be divided into three categories:

•User-specified

•User-selected

•System-specified

There are two user-specified fields: ‘Last Name’ and ‘First Name’. The only restriction on entries in these fields is the number of characters; maximum 40 for ‘Last Name’ and 14 for ‘First Name’.

There are five user-selected fields: ‘Country’, ‘Interpretation’, ‘User Display’, ‘Group’, ‘Title’. Entries in these fields must be selected from a list of options offered by the system. However, all lists except User Display can be edited or updated. For more details on editing lists, please refer to ‘Edit- ing screen-card fields’ on page 3-14.

There are four system-specified fields: ‘Seat Number’, ‘Pin Code’, ‘Card Code’ and ‘Vote Weight’.

•The seat number is a unique number that identifies the delegate unit to the system.

•The PIN code is an identification number that the delegate has to enter into his/her delegate unit before gaining access to conferencing facilities.

•The card code is a numerical code, invisible to the user, that identifies a delegate’s ID-card to the system. A card code is shared by a card and a delegate unit, but is otherwise unique. A delegate must insert his/her card into the delegate unit to gain access to conferencing facilities.

Digital Congress Network	Delegate Database
Page 3-13	Software User Manual

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Bosch Appliances LBB3580 user manual Entering Delegate Data, Preparing For A Conference

Contents

DCN Delegate Database LBB3580Delegate Database GENERAL CONTENTSChapter Getting StartedA.1 - Overview of Delegate Database menus EXPLANATORY NOTESAbout this manual A.2 - Short-cutaccelerator keysshown as Manual conventionsTypographical conventions Enter , Shift , etcPage EXPLANATORY NOTESDelegate Database Digital Congress NetworkTitle CONTENTSDELEGATE DATABASE PageWhat is Delegate Database? DELEGATE DATABASE 11.1 ABOUT DELEGATE DATABASEA screen card is entered for each delegate. All delegate data is input via the main window. For some entries first name, last name the only restriction is the number of characters entered. For other entries country, group etc. the input must be selected from a list of options which is presented by the system when the user activates that particular field. This options list can be edited and expanded by the user DELEGATE DATABASEDELEGATE DATABASE This page left intentionally blankDigital Congress Network Page GETTING STARTED CONTENTSTitle The Delegate Database iconFig. 1 The DCN Startup screen GETTING STARTED 2.1 STARTING DELEGATE DATABASEThe DCN Startup screen Digital Congress NetworkSelecting an installation- and a names file GETTING STARTEDThe Delegate Database icon Index GETTING STARTED 2.2 USING HELPThe Help menu KeyboardGlossary CommandsProcedures GETTING STARTEDUsing Help GETTING STARTEDGETTING STARTED About Delegate DatabaseFig. 2 The ‘About ...’ window The following window appearsGETTING STARTED This page left intentionally blankDigital Congress Network PREPARING FOR A CONFERENCE CONTENTS TitlePage PREPARING FOR A CONFERENCE 3.1 THE MAIN WINDOW Fig. 1 The Delegate Database main window‘Screen Line’ text box ‘ID Card Label’ text box PREPARING FOR A CONFERENCE‘Conference Data’ dialogue box ‘Produce Card’ push buttonFig. 3 The ‘New...’ dialogue box 3.2 WORKING WITH NAMES FILESNames files options PREPARING FOR A CONFERENCE‘Invalid PIN code’ ‘Use 1, 2, 3, 4 or 5’ or Click on the ‘Ok’ push button‘A file already exists with this name’ ‘Invalid seat number’Fig. 4 The ‘Open’ dialogue box PREPARING FOR A CONFERENCEFig. 5 The ‘Copy’ dialogue box PREPARING FOR A CONFERENCEClick on the name in the list PREPARING FOR A CONFERENCE Type the new file name in the text box‘A file already exists with this name’ Fig. 6 The ‘Delete’ dialogue box PREPARING FOR A CONFERENCEClick on the name in the list PREPARING FOR A CONFERENCE 3screen line field, field 1, field2Double-clickon the required directory Fig. 7 The ‘Import names file’ dialogue boxPREPARING FOR A CONFERENCE ‘A file already exists with this name’Fig. 8 The ‘Export names file’ dialogue box PREPARING FOR A CONFERENCETo export a names file 3.3 ENTERING DELEGATE DATA PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE Defining conference data options‘Group’ ‘Title’ ‘Country’ ‘Interpretation’ DataStart= #To edit the ‘Group List’ field Fig. 9 The ‘Edit group list’ dialogue boxPREPARING FOR A CONFERENCE Fig. 10 The ‘Edit PIN size’ dialogue box PREPARING FOR A CONFERENCEYou will return to the main window PREPARING FOR A CONFERENCE The following dialogue box appearsPREPARING FOR A CONFERENCE The following dialogue box appearsPREPARING FOR A CONFERENCE ‘Production’. There are two optionsFig. 13 The ‘Configure Screen Line’ dialogue box PREPARING FOR A CONFERENCETo produce an ID-cardand/or label Entering conference data Fig. 14 New screen card fieldsPREPARING FOR A CONFERENCE PREPARING FOR A CONFERENCE To input data in the ‘First Name’ field‘Invalid seat number’ ‘Invalid PIN code. Use 1, 2, 3, 4 or 5’PREPARING FOR A CONFERENCE ‘Duplicate seat number’PREPARING FOR A CONFERENCE ‘Card code’ text box‘Duplicate card code’ ‘Duplicate seat number’Entering personal data Fig. 16 The ‘Personal data’ windowPREPARING FOR A CONFERENCE PREPARING FOR A CONFERENCE Street name and number Post Code City CompanyFig. 17 The ‘Find’ dialogue box 3.4 WORKING IN NAMES FILESSearching for delegate screen cards PREPARING FOR A CONFERENCE‘Text typed not found’ PREPARING FOR A CONFERENCEEditing names files PREPARING FOR A CONFERENCEClick on ‘Cut’, ‘Copy’ or ‘Delete’ PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE screen card. To do so3.5 VIEWING NAMES FILES Viewing optionsPREPARING FOR A CONFERENCE Fig. 18 The ‘Multiple Names’ window PREPARING FOR A CONFERENCEThe following window appears Fig. 19 The ‘ID Card Label’ window PREPARING FOR A CONFERENCEThe following window appears The following window appears Fig. 20 The ‘Screen Line’ windowPREPARING FOR A CONFERENCE To remove the screen linePREPARING FOR A CONFERENCE 3.6 PRINTING Fig. 21 The ‘Print’ dialogue boxTo define the number of copies When you have specified all print parametersPREPARING FOR A CONFERENCE that can be printed is ninePREPARING FOR A CONFERENCE This page left intentionally blankDigital Congress Network Page APPLYING DATA DURING A CONFERENCE CONTENTSTitle 4.1 DOWNLOADING DELEGATE DATAAPPLYING DATA DURING A CONFERENCE 4.1 DOWNLOADING DELEGATE DATA4.2 EXITING DELEGATE DATABASE Temporarily exiting Delegate DatabaseAPPLYING DATA DURING A CONFERENCE MONITORING ACTIVITY DURING A CONFERENCE This page left intentionally blankDigital Congress Network APPENDIX A - REFERENCE GUIDE CONTENTS TitlePage APPENDIX A - REFERENCE GUIDE A.1 CONTROL MENUS File menuEdit menu View menu APPENDIX A - REFERENCE GUIDESearch menu Fields menuHelp menu Configure menuApply APPENDIX A - REFERENCE GUIDEMenu APPENDIX A - REFERENCE GUIDE A.2 ACCELERATOR KEYSDelegate Database accelerator short-cutkeys Short-cutShort-cut APPENDIX A - REFERENCE GUIDEMenu FieldsAPPENDIX A - REFERENCE GUIDE A.3 INDEX OPQR GHIJAKLMN APPENDIX A - REFERENCE GUIDESTUV WXYZAPPENDIX A - REFERENCE GUIDE Page A-10 APPENDIX A - REFERENCE GUIDEDelegate Database Digital Congress Network