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Bosch Appliances LBB3580 user manual Applying Data During A Conference, Downloading Delegate Data

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APPLYING DATA DURING A CONFERENCE

APPLYING DATA DURING A CONFERENCE

4.1 DOWNLOADING DELEGATE DATA

You can download conference data to the DCN system, even when a con- ference is taking place. This is accomplished from the ‘Apply’ menu. Down- loading data can be done in two ways: all the data in the names file can be downloaded, or only the data for the delegate currently displayed. The ‘Apply’ menu has two options, ‘All’ and ‘One’, which allow you to select the type of data download.

CAUTION: Applying delegate data during a conference causes all DCN activities to be suspended while the new information is downloaded.

4Before applying delegate data, the following criteria must be met:

•The PC running Delegate Database is properly connected to the DCN system.

•The current names file is in operational mode.

NOTE: If a ‘Current Names File’ is selected from the main menu of the Startup program, Delegate Database will open in operational mode. Data from the selected names file will be displayed in the main window. If you open or create a names file other then the ‘Current Names File’ specified in Startup, the Delegate Database application switches to Preparation mode.

•All values specified for PIN code, card code and seat number are valid and those for card code and seat number are unique.

•There is no other names file currently being downloaded.

•The delegate data you wish to download is different from the data of the previous successful downloading.

NOTE: The ‘All’ sub-menu option is only possible if no voting process is tak- ing place, and if any attendance registration or access control requirements (specified in the Attendance Registration module) are not active. The ‘One’ sub-menu option is only possible if no voting process is taking place.

• Click on the ‘Apply’ menu option and select either ‘All’ or ‘One’.

The data in the current names file relevant to the CCU will be downloaded. This data will then be used by the DCN system for controlling and moni- toring conference proceedings, where applicable.

Delegate Database	Digital Congress Network
Software User Manual	Page 4-2

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Bosch Appliances LBB3580 user manual Applying Data During A Conference, Downloading Delegate Data

Contents

LBB3580 DCN Delegate DatabaseChapter GENERAL CONTENTSDelegate Database Getting StartedAbout this manual EXPLANATORY NOTESA.1 - Overview of Delegate Database menus A.2 - Short-cutaccelerator keysTypographical conventions Manual conventionsshown as Enter , Shift , etcDelegate Database EXPLANATORY NOTESPage Digital Congress NetworkDELEGATE DATABASE CONTENTSTitle PageDELEGATE DATABASE 11.1 ABOUT DELEGATE DATABASE What is Delegate Database?DELEGATE DATABASE A screen card is entered for each delegate. All delegate data is input via the main window. For some entries first name, last name the only restriction is the number of characters entered. For other entries country, group etc. the input must be selected from a list of options which is presented by the system when the user activates that particular field. This options list can be edited and expanded by the userDELEGATE DATABASE This page left intentionally blankDigital Congress Network Title GETTING STARTED CONTENTSPage The Delegate Database iconThe DCN Startup screen GETTING STARTED 2.1 STARTING DELEGATE DATABASEFig. 1 The DCN Startup screen Digital Congress NetworkSelecting an installation- and a names file GETTING STARTEDThe Delegate Database icon The Help menu GETTING STARTED 2.2 USING HELPIndex KeyboardProcedures CommandsGlossary GETTING STARTEDGETTING STARTED Using HelpFig. 2 The ‘About ...’ window About Delegate DatabaseGETTING STARTED The following window appearsGETTING STARTED This page left intentionally blankDigital Congress Network PREPARING FOR A CONFERENCE CONTENTS TitlePage Fig. 1 The Delegate Database main window PREPARING FOR A CONFERENCE 3.1 THE MAIN WINDOW‘Conference Data’ dialogue box PREPARING FOR A CONFERENCE‘Screen Line’ text box ‘ID Card Label’ text box ‘Produce Card’ push buttonNames files options 3.2 WORKING WITH NAMES FILESFig. 3 The ‘New...’ dialogue box PREPARING FOR A CONFERENCE‘A file already exists with this name’ Click on the ‘Ok’ push button‘Invalid PIN code’ ‘Use 1, 2, 3, 4 or 5’ or ‘Invalid seat number’PREPARING FOR A CONFERENCE Fig. 4 The ‘Open’ dialogue boxFig. 5 The ‘Copy’ dialogue box PREPARING FOR A CONFERENCEClick on the name in the list PREPARING FOR A CONFERENCE Type the new file name in the text box‘A file already exists with this name’ Fig. 6 The ‘Delete’ dialogue box PREPARING FOR A CONFERENCEClick on the name in the list 3screen line field, field 1, field2 PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE Fig. 7 The ‘Import names file’ dialogue boxDouble-clickon the required directory ‘A file already exists with this name’Fig. 8 The ‘Export names file’ dialogue box PREPARING FOR A CONFERENCETo export a names file PREPARING FOR A CONFERENCE 3.3 ENTERING DELEGATE DATA‘Group’ ‘Title’ ‘Country’ ‘Interpretation’ Defining conference data optionsPREPARING FOR A CONFERENCE DataStart= #To edit the ‘Group List’ field Fig. 9 The ‘Edit group list’ dialogue boxPREPARING FOR A CONFERENCE Fig. 10 The ‘Edit PIN size’ dialogue box PREPARING FOR A CONFERENCEYou will return to the main window The following dialogue box appears PREPARING FOR A CONFERENCEThe following dialogue box appears PREPARING FOR A CONFERENCE‘Production’. There are two options PREPARING FOR A CONFERENCEFig. 13 The ‘Configure Screen Line’ dialogue box PREPARING FOR A CONFERENCETo produce an ID-cardand/or label Entering conference data Fig. 14 New screen card fieldsPREPARING FOR A CONFERENCE To input data in the ‘First Name’ field PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE ‘Invalid PIN code. Use 1, 2, 3, 4 or 5’‘Invalid seat number’ ‘Duplicate seat number’‘Duplicate card code’ ‘Card code’ text boxPREPARING FOR A CONFERENCE ‘Duplicate seat number’Entering personal data Fig. 16 The ‘Personal data’ windowPREPARING FOR A CONFERENCE Street name and number Post Code City Company PREPARING FOR A CONFERENCESearching for delegate screen cards 3.4 WORKING IN NAMES FILESFig. 17 The ‘Find’ dialogue box PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE ‘Text typed not found’PREPARING FOR A CONFERENCE Editing names filesPREPARING FOR A CONFERENCE Click on ‘Cut’, ‘Copy’ or ‘Delete’screen card. To do so PREPARING FOR A CONFERENCE3.5 VIEWING NAMES FILES Viewing optionsPREPARING FOR A CONFERENCE Fig. 18 The ‘Multiple Names’ window PREPARING FOR A CONFERENCEThe following window appears Fig. 19 The ‘ID Card Label’ window PREPARING FOR A CONFERENCEThe following window appears PREPARING FOR A CONFERENCE Fig. 20 The ‘Screen Line’ windowThe following window appears To remove the screen lineFig. 21 The ‘Print’ dialogue box PREPARING FOR A CONFERENCE 3.6 PRINTINGPREPARING FOR A CONFERENCE When you have specified all print parametersTo define the number of copies that can be printed is ninePREPARING FOR A CONFERENCE This page left intentionally blankDigital Congress Network Title APPLYING DATA DURING A CONFERENCE CONTENTSPage 4.1 DOWNLOADING DELEGATE DATA4.1 DOWNLOADING DELEGATE DATA APPLYING DATA DURING A CONFERENCE4.2 EXITING DELEGATE DATABASE Temporarily exiting Delegate DatabaseAPPLYING DATA DURING A CONFERENCE MONITORING ACTIVITY DURING A CONFERENCE This page left intentionally blankDigital Congress Network APPENDIX A - REFERENCE GUIDE CONTENTS TitlePage APPENDIX A - REFERENCE GUIDE A.1 CONTROL MENUS File menuEdit menu Search menu APPENDIX A - REFERENCE GUIDEView menu Fields menuApply Configure menuHelp menu APPENDIX A - REFERENCE GUIDEDelegate Database accelerator short-cutkeys APPENDIX A - REFERENCE GUIDE A.2 ACCELERATOR KEYSMenu Short-cutMenu APPENDIX A - REFERENCE GUIDEShort-cut FieldsAPPENDIX A - REFERENCE GUIDE A.3 INDEX AKLMN GHIJOPQR APPENDIX A - REFERENCE GUIDESTUV WXYZAPPENDIX A - REFERENCE GUIDE Delegate Database APPENDIX A - REFERENCE GUIDEPage A-10 Digital Congress Network