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Bosch Appliances LBB3580 user manual DELEGATE DATABASE 11.1 ABOUT DELEGATE DATABASE

Models: LBB3580

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DELEGATE DATABASE

DELEGATE DATABASE

11.1 ABOUT DELEGATE DATABASE

What is Delegate Database?

The Delegate Database software allows users to compile a comprehensive database of information relating to participants at a conference or meeting. The delegate information is classed as either ‘conference-related’ or ‘personal’.

•Conference-related deals with parameters like interpretation language, vote weight and microphone authorization. This data is used by the DCN for conference controlling.

•Personal information deals with data such as home address and tele- phone number, date of birth and fax number. This data is for reference only.

All information is entered via a PC before or during a conference. Confer- ence-related parameters are not general but delegate specific, with many of them unique to that delegate. The parameters are:

•Delegate last name

•Delegate first name

•Delegate country

•Simultaneous interpretation language

•Language of delegate screen display

•Delegate group

•Delegate title

•Delegate seat number

•PIN code

•Card code for ID-card

•Delegate vote weight

If a card encoder and printer is connected to the DCN system, ID-cards can be encoded and the labels for the ID-cards printed.

In Delegate Database it is possible to grant or deny authorization for the following:

•Microphone

•Voting

•Intercom

Delegate Database	Digital Congress Network
Software User Manual	Page 1-2

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Bosch Appliances LBB3580 user manual DELEGATE DATABASE 11.1 ABOUT DELEGATE DATABASE, What is Delegate Database?

Contents

LBB3580 DCN Delegate DatabaseGetting Started GENERAL CONTENTSChapter Delegate DatabaseA.2 - Short-cutaccelerator keys EXPLANATORY NOTESAbout this manual A.1 - Overview of Delegate Database menusEnter , Shift , etc Manual conventionsTypographical conventions shown asDigital Congress Network EXPLANATORY NOTESDelegate Database PagePage CONTENTSDELEGATE DATABASE TitleDELEGATE DATABASE 11.1 ABOUT DELEGATE DATABASE What is Delegate Database?DELEGATE DATABASE A screen card is entered for each delegate. All delegate data is input via the main window. For some entries first name, last name the only restriction is the number of characters entered. For other entries country, group etc. the input must be selected from a list of options which is presented by the system when the user activates that particular field. This options list can be edited and expanded by the userThis page left intentionally blank DELEGATE DATABASEDigital Congress Network The Delegate Database icon GETTING STARTED CONTENTSTitle PageDigital Congress Network GETTING STARTED 2.1 STARTING DELEGATE DATABASEThe DCN Startup screen Fig. 1 The DCN Startup screenGETTING STARTED Selecting an installation- and a names fileThe Delegate Database icon Keyboard GETTING STARTED 2.2 USING HELPThe Help menu IndexGETTING STARTED CommandsProcedures GlossaryGETTING STARTED Using HelpThe following window appears About Delegate DatabaseFig. 2 The ‘About ...’ window GETTING STARTEDThis page left intentionally blank GETTING STARTEDDigital Congress Network Title PREPARING FOR A CONFERENCE CONTENTSPage Fig. 1 The Delegate Database main window PREPARING FOR A CONFERENCE 3.1 THE MAIN WINDOW‘Produce Card’ push button PREPARING FOR A CONFERENCE‘Conference Data’ dialogue box ‘Screen Line’ text box ‘ID Card Label’ text boxPREPARING FOR A CONFERENCE 3.2 WORKING WITH NAMES FILESNames files options Fig. 3 The ‘New...’ dialogue box‘Invalid seat number’ Click on the ‘Ok’ push button‘A file already exists with this name’ ‘Invalid PIN code’ ‘Use 1, 2, 3, 4 or 5’ orPREPARING FOR A CONFERENCE Fig. 4 The ‘Open’ dialogue boxPREPARING FOR A CONFERENCE Fig. 5 The ‘Copy’ dialogue boxClick on the name in the list Type the new file name in the text box PREPARING FOR A CONFERENCE‘A file already exists with this name’ PREPARING FOR A CONFERENCE Fig. 6 The ‘Delete’ dialogue boxClick on the name in the list 3screen line field, field 1, field2 PREPARING FOR A CONFERENCE‘A file already exists with this name’ Fig. 7 The ‘Import names file’ dialogue boxPREPARING FOR A CONFERENCE Double-clickon the required directoryPREPARING FOR A CONFERENCE Fig. 8 The ‘Export names file’ dialogue boxTo export a names file PREPARING FOR A CONFERENCE 3.3 ENTERING DELEGATE DATADataStart= # Defining conference data options‘Group’ ‘Title’ ‘Country’ ‘Interpretation’ PREPARING FOR A CONFERENCEFig. 9 The ‘Edit group list’ dialogue box To edit the ‘Group List’ fieldPREPARING FOR A CONFERENCE PREPARING FOR A CONFERENCE Fig. 10 The ‘Edit PIN size’ dialogue boxYou will return to the main window The following dialogue box appears PREPARING FOR A CONFERENCEThe following dialogue box appears PREPARING FOR A CONFERENCE‘Production’. There are two options PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE Fig. 13 The ‘Configure Screen Line’ dialogue boxTo produce an ID-cardand/or label Fig. 14 New screen card fields Entering conference dataPREPARING FOR A CONFERENCE To input data in the ‘First Name’ field PREPARING FOR A CONFERENCE‘Duplicate seat number’ ‘Invalid PIN code. Use 1, 2, 3, 4 or 5’PREPARING FOR A CONFERENCE ‘Invalid seat number’‘Duplicate seat number’ ‘Card code’ text box‘Duplicate card code’ PREPARING FOR A CONFERENCEFig. 16 The ‘Personal data’ window Entering personal dataPREPARING FOR A CONFERENCE Street name and number Post Code City Company PREPARING FOR A CONFERENCEPREPARING FOR A CONFERENCE 3.4 WORKING IN NAMES FILESSearching for delegate screen cards Fig. 17 The ‘Find’ dialogue boxPREPARING FOR A CONFERENCE ‘Text typed not found’PREPARING FOR A CONFERENCE Editing names filesPREPARING FOR A CONFERENCE Click on ‘Cut’, ‘Copy’ or ‘Delete’screen card. To do so PREPARING FOR A CONFERENCEViewing options 3.5 VIEWING NAMES FILESPREPARING FOR A CONFERENCE PREPARING FOR A CONFERENCE Fig. 18 The ‘Multiple Names’ windowThe following window appears PREPARING FOR A CONFERENCE Fig. 19 The ‘ID Card Label’ windowThe following window appears To remove the screen line Fig. 20 The ‘Screen Line’ windowPREPARING FOR A CONFERENCE The following window appearsFig. 21 The ‘Print’ dialogue box PREPARING FOR A CONFERENCE 3.6 PRINTINGthat can be printed is nine When you have specified all print parametersPREPARING FOR A CONFERENCE To define the number of copiesThis page left intentionally blank PREPARING FOR A CONFERENCEDigital Congress Network 4.1 DOWNLOADING DELEGATE DATA APPLYING DATA DURING A CONFERENCE CONTENTSTitle Page4.1 DOWNLOADING DELEGATE DATA APPLYING DATA DURING A CONFERENCETemporarily exiting Delegate Database 4.2 EXITING DELEGATE DATABASEAPPLYING DATA DURING A CONFERENCE This page left intentionally blank MONITORING ACTIVITY DURING A CONFERENCEDigital Congress Network Title APPENDIX A - REFERENCE GUIDE CONTENTSPage File menu APPENDIX A - REFERENCE GUIDE A.1 CONTROL MENUSEdit menu Fields menu APPENDIX A - REFERENCE GUIDESearch menu View menuAPPENDIX A - REFERENCE GUIDE Configure menuApply Help menuShort-cut APPENDIX A - REFERENCE GUIDE A.2 ACCELERATOR KEYSDelegate Database accelerator short-cutkeys MenuFields APPENDIX A - REFERENCE GUIDEMenu Short-cutAPPENDIX A - REFERENCE GUIDE A.3 INDEX APPENDIX A - REFERENCE GUIDE GHIJAKLMN OPQRWXYZ STUVAPPENDIX A - REFERENCE GUIDE Digital Congress Network APPENDIX A - REFERENCE GUIDEDelegate Database Page A-10