Case H shared voice/fax line with voice mail | HP 1240 manual

fax setup

chapter 7

case H: shared voice/fax line with voice mail

Note: The HP Fax cannot receive faxes automatically if you have a voice mail service, so you must be available to respond in person (manually) to incoming fax calls. If you want to receive faxes automatically instead, contact your phone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

If you receive both voice calls and fax calls at the same phone number, and you also subscribe to a voice mail service through your phone company, connect your HP Fax as described in this section.

Telephone	Telephone
wall jack	(optional)

Use the phone cord

supplied in the box with Back view of the HP Fax your HP Fax

1Using the phone cord supplied in the box with your HP Fax, connect one end to your telephone wall jack, then connect the other end to the port labeled “1-LINE” on the back of your HP Fax.

Caution! If you do not use the supplied cord to connect from the telephone wall jack to your HP Fax, you probably will not be able to fax successfully. This special 2-wire cord is different from the more common 4-wire phone cords you might already have in your office. For more information about how to tell the difference between the cords, see I have difficulties when sending faxes and when receiving faxes. on page 105.

2Press the Answer Mode button on the front panel until TEL appears on the display.

how to answer fax calls manually

You must be available to respond in person to incoming fax calls, or your HP Fax cannot receive faxes. For information about how to receive fax calls manually from your attached phone and from an extension phone, see receive a fax manually from a phone on page 28.

90	hp fax 1240 series

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HP 1240 Case H shared voice/fax line with voice mail, How to answer fax calls manually

Contents

Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Get started Get helpHp fax overview Help Description Feature Purpose Hp fax at a glance Feature Rear cleanout doorFront panel overview Line port Feature Menu overview Get started Open and close the hp fax Load paper and load originalsOpen and close the hp fax on Open and close the paper tray Open and close the document feeder tray and document catcher Papers Recommended papers on Papers to avoid on Recommended papers Papers to avoidPaper types Paper sizes Load paper Load papers Paper type settings Paper Front panel settingSet the paper type Load other types of paper in the paper tray Set the paper size Paper size setting for copyingSet the paper type Paper size setting for receiving a fax Avoid jams Load originals Load originals & paper Use the fax features Enable fax confirmation Send a fax Send a basic fax Send a color original or photo faxPress Start Black Press Start Color Send a fax using speed dials Send a fax using redialSchedule a fax Press Start Black or Start Color Send a fax from memory Cancel a scheduled faxSee set the date and time on Send a fax using monitor dialing To send a fax from memory using the scan & fax buttonTo send a fax from memory using the fax button Press Scan & Fax To send a fax using monitor dialing from the front panel To send a fax using monitor dialing from the handsetTo send a fax manually using the handset Send a fax manually from a telephone To change the answer mode from the front panel Set the answer modeTo send a fax manually from a connected phone Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Receive a fax Set the number of rings before answering Receive a fax manually using the handset Receive a fax manually from a phone Receive a fax manually from the front panel Poll to receive a fax Make phone calls using the handset Answer incoming calls using the handsetUse the handset Receive faxes using the handset Send faxes using the handsetAdjust the handset volume Set the fax header Enter text Enter a phone number Print reports Available description symbolsGenerate reports automatically Automatic Reports Setup Generate reports manually Set up speed dialing Create individual speed-dial entries Update speed-dial entries Add group speed-dial entries Change the fax resolution Change fax resolution and lighter/darker settingsDelete speed-dial entries Change lighter/darker setting Set new defaults Set fax options Set the date and time Set the paper size for received faxes Adjust the ring volumeSet tone or pulse dialing Edit or cancel fax forwarding Adjust the phone line monitor volumeForward faxes to another number Change the answer ring pattern distinctive ringing Redial a busy or unanswered number automatically Set automatic reduction for incoming faxes Fax speed setting Use error correction modeSet the fax speed Use caller ID Block junk fax numbers To add junk fax numbers Set backup fax receptionTo delete junk fax numbers Stop faxing Reprint the faxes in memorySet the country and language Fax Use the copy features from the front panel Use the copy featuresOverview Change default copy settings Increase copy speed or quality Copy a two-page black-and-white document Copy a washed-out original Make multiple copies of the same originalPress Start Color or Start Black Reduce or enlarge Copy a legal-size document onto letter paper Copy a full Copy a document that has been faxed several times Enhance light areas of your copy Enhance the colors of your original Stop copying Copy Order supplies Order mediaOrder print cartridges Order other supplies Country/region Number for ordering Clean the glass Maintain your hp fax Clean the white strip Work with print cartridges Clean the exteriorPrint cartridge information Press Setup Print a self-test report Handle the print cartridges Replace the print cartridges Print carriage moves into view Maintain Align the print cartridges Clean the print cartridgesTo align the print cartridges from the front panel Clean the print cartridge contacts Restore factory defaults Replace the telephone cord Set the prompt delay time Set the scroll speed Self-maintenance sounds Set the language and country/region Fax setup Faxing from a DSL line How to tell if the following instructions apply to you Faxing with a PBX phone system or an Isdn line How to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table Case a separate fax line no voice calls received How your hp fax will answer fax calls How your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls How to answer fax calls manually Case H shared voice/fax line with voice mail Case I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Installation troubleshooting on Paper jams on Troubleshooting informationStatus lights Installation troubleshooting Problem Possible cause and solution Cartridges on Strip is turned on Paper jams Print cartridge problems Cartridges on page 70 and clean the print cartridges onSee clean the print cartridge contacts on See print a self-test report on Then press Start Black or Start Color Copy problemsOr Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Fax problems Faxes in memory on 105 Such as a PC modem or an answering machine. For more Your office on Fax manually from a phone on Fax using monitor dialing on page 22 or send a fax manually Rings. For information, see change the answer ring patternDistinctive ringing on From a telephone on Print cartridge messages Message Solution Front panel messages Message Solutions Message SolutionAlignment messages Fax messages Message Solution No color fax. Fax Copy messages General status messages Error message Solution Severe error messagesAutomatic document feeder messages Error code Error definition Fax log error codesCorrection mode on 116 Paper specifications Technical informationPaper-tray capacities Automatic document feeder paper capacity Fax specifications Physical specificationsPrint margin specifications Paper sizes Environmental specifications Power specificationsEnvironmental product stewardship program Material safety data sheets Paper usePlastics Recycling program Regulatory notices Regulatory model identification number FCC statement 122 123 Declaration of conformity EMC Get support and other information from the Internet Hp fax 1240 series supportHp customer support Call in the U.S Call in Canada Prepare your hp fax for shipment 128 Warranty information Duration of limited warrantyWarranty service Warranty upgrades Hewlett-packard limited global warranty statement Returning your hp fax for serviceExtent of limited warranty Limitations of liability Limitations of warrantyLocal law 132 Index Numerics 111 123 136 Page Q5621-90108