Add group speed-dial entries, Update speed-dial entries | HP 1240

use the fax features

add group speed-dial entries

This feature allows you create groups of up to 50 individual speed-dial entries so that you can send black-and-white faxes to specific groups of people with one speed-dial button.

Note: You can only send black-and-white faxes to groups; color faxes and Very Fine resolution are not supported for group faxing.

You can only assign previously entered speed-dial numbers to a group. Additionally, only individual speed-dial entries can be added; you can’t assign a group to another group.

1Press Setup.

2Press 2, then press 2.

This selects Speed Dial Setup and then selects Group Speed Dial.

Speed Dial Setup

1:Individual Speed Dial

2:Group Speed Dial

3:Delete Speed Dial

The first unassigned speed-dial entry appears on the display.

3Press OK to select the displayed speed-dial entry.

Tip: To select another empty entry, press ∀ or !, and then press

OK.

4Press ∀ or ! to select an individual speed-dial entry to add the to the group. You can also enter the speed-dial code by using the front panel.

5Press OK.

6After Enter Another? appears, press 1 (Yes), to add another individual speed-dial entry.

7When you have added all your entries, press 2 (No).

8Enter the group speed-dial name, and then press OK. The name is limited to 40 characters in length.

For more information on entering text, see enter text on page 32.

9After Another Group? appears, press 1 (Yes), if you want to set up another group speed dial, or press 2 (No) to exit.

update speed-dial entries

You can change the phone number or name of an individual speed-dial entry.

Note: If the individual speed-dial entry is also a part of a speed-dial group, the speed-dial group will reflect the any updates made to the individual speed-dial entry.

1Press Setup.

2Press 2, then press 1.

This selects Speed Dial Setup and then selects Individual Speed Dial.

fax

user guide

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Image 47

HP 1240 manual Add group speed-dial entries, Update speed-dial entries

Contents

Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Help Description Get startedGet help Hp fax overview Hp fax at a glance Feature Purpose Line port FeatureRear cleanout door Front panel overview Feature Menu overview Get started Open and close the hp fax on Load paper and load originalsOpen and close the hp fax Open and close the document feeder tray and document catcher Open and close the paper tray Recommended papers on Papers to avoid on Papers Paper sizes Recommended papersPapers to avoid Paper types Load papers Load paper Load other types of paper in the paper tray Paper type settingsPaper Front panel setting Set the paper type Set the paper type Paper size setting for copyingSet the paper size Avoid jams Paper size setting for receiving a fax Load originals Load originals & paper Use the fax features Send a fax Enable fax confirmation Press Start Color Send a basic faxSend a color original or photo fax Press Start Black Press Start Black or Start Color Send a fax using speed dialsSend a fax using redial Schedule a fax See set the date and time on Cancel a scheduled faxSend a fax from memory Press Scan & Fax Send a fax using monitor dialingTo send a fax from memory using the scan & fax button To send a fax from memory using the fax button Send a fax manually from a telephone To send a fax using monitor dialing from the front panelTo send a fax using monitor dialing from the handset To send a fax manually using the handset To send a fax manually from a connected phone Set the answer modeTo change the answer mode from the front panel Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Set the number of rings before answering Receive a fax Receive a fax manually from a phone Receive a fax manually using the handset Poll to receive a fax Receive a fax manually from the front panel Use the handset Answer incoming calls using the handsetMake phone calls using the handset Set the fax header Receive faxes using the handsetSend faxes using the handset Adjust the handset volume Enter a phone number Enter text Generate reports automatically Available description symbolsPrint reports Automatic Reports Setup Generate reports manually Create individual speed-dial entries Set up speed dialing Add group speed-dial entries Update speed-dial entries Delete speed-dial entries Change fax resolution and lighter/darker settingsChange the fax resolution Change lighter/darker setting Set new defaults Set the date and time Set fax options Set tone or pulse dialing Adjust the ring volumeSet the paper size for received faxes Forward faxes to another number Adjust the phone line monitor volumeEdit or cancel fax forwarding Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringing Set automatic reduction for incoming faxes Set the fax speed Use error correction modeFax speed setting Block junk fax numbers Use caller ID To delete junk fax numbers Set backup fax receptionTo add junk fax numbers Set the country and language Reprint the faxes in memoryStop faxing Fax Overview Use the copy featuresUse the copy features from the front panel Increase copy speed or quality Change default copy settings Copy a two-page black-and-white document Press Start Color or Start Black Make multiple copies of the same originalCopy a washed-out original Copy a legal-size document onto letter paper Reduce or enlarge Copy a full Copy a document that has been faxed several times Enhance light areas of your copy Stop copying Enhance the colors of your original Copy Order other supplies Order suppliesOrder media Order print cartridges Country/region Number for ordering Maintain your hp fax Clean the glass Clean the white strip Print cartridge information Clean the exteriorWork with print cartridges Print a self-test report Press Setup Replace the print cartridges Handle the print cartridges Print carriage moves into view Maintain To align the print cartridges from the front panel Clean the print cartridgesAlign the print cartridges Clean the print cartridge contacts Replace the telephone cord Restore factory defaults Set the scroll speed Set the prompt delay time Set the language and country/region Self-maintenance sounds Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to you How to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table How your hp fax will answer fax calls Case a separate fax line no voice calls received How your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls Case H shared voice/fax line with voice mail How to answer fax calls manually Case I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Status lights Troubleshooting informationInstallation troubleshooting on Paper jams on Problem Possible cause and solution Installation troubleshooting Cartridges on Strip is turned on Paper jams See print a self-test report on Print cartridge problemsCartridges on page 70 and clean the print cartridges on See clean the print cartridge contacts on Or Start Color Copy problemsThen press Start Black or Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Faxes in memory on Fax problems 105 Such as a PC modem or an answering machine. For more Fax manually from a phone on Your office on From a telephone on Fax using monitor dialing on page 22 or send a fax manuallyRings. For information, see change the answer ring pattern Distinctive ringing on Front panel messages Print cartridge messages Message Solution Alignment messages Message SolutionMessage Solutions No color fax. Fax Fax messages Message Solution Copy messages General status messages Automatic document feeder messages Severe error messagesError message Solution Correction mode on Fax log error codesError code Error definition 116 Automatic document feeder paper capacity Paper specificationsTechnical information Paper-tray capacities Paper sizes Fax specificationsPhysical specifications Print margin specifications Environmental product stewardship program Power specificationsEnvironmental specifications Recycling program Material safety data sheetsPaper use Plastics Regulatory model identification number Regulatory notices 122 FCC statement 123 EMC Declaration of conformity Hp customer support Hp fax 1240 series supportGet support and other information from the Internet Call in Canada Call in the U.S Prepare your hp fax for shipment 128 Warranty upgrades Warranty informationDuration of limited warranty Warranty service Extent of limited warranty Returning your hp fax for serviceHewlett-packard limited global warranty statement Local law Limitations of warrantyLimitations of liability 132 Numerics Index 111 123 136 Page Q5621-90108