HP 1240 Fax Machine User Manual | Using Fax Features

use the fax features

receive a fax

By default, your HP Fax automatically receives and prints incoming faxes.

Depending on your Answer Mode setting, the HP Fax can receive faxes automatically or manually. For more information on Answer Mode, see set the answer mode on page 24.

Note: If you set the Answer Mode to Tel, you need to receive faxes manually and respond in person to the incoming fax call. If Fax, FaxTel, or AnswerMachine is set, you can receive faxes automatically or manually.

You can receive faxes manually from the following:

•A phone directly connected to the HP Fax (on the “2-EXT” port)

•A phone that is on the same telephone line, but not directly connected to the HP Fax

•The front panel

•The handset

Refer to the following topics for information on receiving faxes.

This section contains the following topics:

•set the number of rings before answering on page 27

•receive a fax manually using the handset on page 28

•receive a fax manually from a phone on page 28

•receive a fax manually from the front panel on page 29

•poll to receive a fax on page 29

set the number of rings before answering

You can specify how many rings should occur before your HP Fax automatically answers the phone. The default is 2 rings (varies by country/region).

Note: This setting applies only if you set the Answer Mode to Fax or FaxTel.

1Press Setup.

2Press 3, then press 3.

This selects Basic Fax Setup and then Rings to Answer.

Basic Fax Setup

1:Date and Time

2:Fax Header

3:Rings to Answer

4:Fax Paper Size

5:Tone or Pulse Dialing

6:Ring Volume

7:Phone Line Monitor Volume

8:Fax Forwarding Black Only

fax

user guide

27

Image 37

HP 1240 manual Receive a fax, Set the number of rings before answering

Contents

Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Get help Get startedHp fax overview Help Description Hp fax at a glance Feature Purpose Rear cleanout door FeatureFront panel overview Line port Feature Menu overview Get started Open and close the hp fax Load paper and load originalsOpen and close the hp fax on Open and close the document feeder tray and document catcher Open and close the paper tray Recommended papers on Papers to avoid on Papers Papers to avoid Recommended papersPaper types Paper sizes Load papers Load paper Paper Front panel setting Paper type settingsSet the paper type Load other types of paper in the paper tray Set the paper size Paper size setting for copyingSet the paper type Avoid jams Paper size setting for receiving a fax Load originals Load originals & paper Use the fax features Send a fax Enable fax confirmation Send a color original or photo fax Send a basic faxPress Start Black Press Start Color Send a fax using redial Send a fax using speed dialsSchedule a fax Press Start Black or Start Color Send a fax from memory Cancel a scheduled faxSee set the date and time on To send a fax from memory using the scan & fax button Send a fax using monitor dialingTo send a fax from memory using the fax button Press Scan & Fax To send a fax using monitor dialing from the handset To send a fax using monitor dialing from the front panelTo send a fax manually using the handset Send a fax manually from a telephone To change the answer mode from the front panel Set the answer modeTo send a fax manually from a connected phone Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Set the number of rings before answering Receive a fax Receive a fax manually from a phone Receive a fax manually using the handset Poll to receive a fax Receive a fax manually from the front panel Make phone calls using the handset Answer incoming calls using the handsetUse the handset Send faxes using the handset Receive faxes using the handsetAdjust the handset volume Set the fax header Enter a phone number Enter text Print reports Available description symbolsGenerate reports automatically Automatic Reports Setup Generate reports manually Create individual speed-dial entries Set up speed dialing Add group speed-dial entries Update speed-dial entries Change the fax resolution Change fax resolution and lighter/darker settingsDelete speed-dial entries Change lighter/darker setting Set new defaults Set the date and time Set fax options Set the paper size for received faxes Adjust the ring volumeSet tone or pulse dialing Edit or cancel fax forwarding Adjust the phone line monitor volumeForward faxes to another number Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringing Set automatic reduction for incoming faxes Fax speed setting Use error correction modeSet the fax speed Block junk fax numbers Use caller ID To add junk fax numbers Set backup fax receptionTo delete junk fax numbers Stop faxing Reprint the faxes in memorySet the country and language Fax Use the copy features from the front panel Use the copy featuresOverview Increase copy speed or quality Change default copy settings Copy a two-page black-and-white document Copy a washed-out original Make multiple copies of the same originalPress Start Color or Start Black Copy a legal-size document onto letter paper Reduce or enlarge Copy a full Copy a document that has been faxed several times Enhance light areas of your copy Stop copying Enhance the colors of your original Copy Order media Order suppliesOrder print cartridges Order other supplies Country/region Number for ordering Maintain your hp fax Clean the glass Clean the white strip Work with print cartridges Clean the exteriorPrint cartridge information Print a self-test report Press Setup Replace the print cartridges Handle the print cartridges Print carriage moves into view Maintain Align the print cartridges Clean the print cartridgesTo align the print cartridges from the front panel Clean the print cartridge contacts Replace the telephone cord Restore factory defaults Set the scroll speed Set the prompt delay time Set the language and country/region Self-maintenance sounds Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to you How to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table How your hp fax will answer fax calls Case a separate fax line no voice calls received How your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls Case H shared voice/fax line with voice mail How to answer fax calls manually Case I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Installation troubleshooting on Paper jams on Troubleshooting informationStatus lights Problem Possible cause and solution Installation troubleshooting Cartridges on Strip is turned on Paper jams Cartridges on page 70 and clean the print cartridges on Print cartridge problemsSee clean the print cartridge contacts on See print a self-test report on Then press Start Black or Start Color Copy problemsOr Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Faxes in memory on Fax problems 105 Such as a PC modem or an answering machine. For more Fax manually from a phone on Your office on Rings. For information, see change the answer ring pattern Fax using monitor dialing on page 22 or send a fax manuallyDistinctive ringing on From a telephone on Front panel messages Print cartridge messages Message Solution Message Solutions Message SolutionAlignment messages No color fax. Fax Fax messages Message Solution Copy messages General status messages Error message Solution Severe error messagesAutomatic document feeder messages Error code Error definition Fax log error codesCorrection mode on 116 Technical information Paper specificationsPaper-tray capacities Automatic document feeder paper capacity Physical specifications Fax specificationsPrint margin specifications Paper sizes Environmental specifications Power specificationsEnvironmental product stewardship program Paper use Material safety data sheetsPlastics Recycling program Regulatory model identification number Regulatory notices 122 FCC statement 123 EMC Declaration of conformity Get support and other information from the Internet Hp fax 1240 series supportHp customer support Call in Canada Call in the U.S Prepare your hp fax for shipment 128 Duration of limited warranty Warranty informationWarranty service Warranty upgrades Hewlett-packard limited global warranty statement Returning your hp fax for serviceExtent of limited warranty Limitations of liability Limitations of warrantyLocal law 132 Numerics Index 111 123 136 Page Q5621-90108