Print reports, Available description symbols | HP 1240 specs

use the fax features

•To enter a symbol, such as *, press Symbols (*) repeatedly to scroll through the list of symbols. The following table represents the available symbols.

available description: symbols:

*Provides the Dual Tone Multiple-Frequency (DTMF) tones assigned to the asterisk character.

–When auto-dialing, the HP Fax enters a three-second pause in the number sequence.

() Displays a left or right parenthesis to visually separate numbers, such as area codes, for easier reading. These symbols do not affect dialing.

WWhen auto-dialing, W causes the HP Fax to wait for a dial tone before continuing to dial.

RDuring auto-dialing, the R functions the same as the Flash button.

+Displays a plus symbol in the fax header. This symbol does not affect dialing

•If you make a mistake, press ∀ to clear it, and then make the correct entry.

•After you are done entering text, press OK to store your entries.

print reports

You can set up your HP Fax to automatically print error reports and confirmation reports for each fax you send and receive. You can also manually print system reports as you need them; these reports provide useful system information about your HP Fax.

By default, your HP Fax is set to print a report only if there is a problem with sending or receiving a fax. A confirmation message that indicates whether a fax was successfully sent appears briefly on the front panel display after each transaction.

This section contains the following topics:

•generate reports automatically on page 33

•generate reports manually on page 35

generate reports automatically

This setting lets you configure your HP Fax so that it automatically prints error and confirmation reports.

Note: If you need printed confirmation each time your faxes are successfully sent, follow these instructions before sending any faxes.

1Press Setup.

2Press 1, then press 1.

fax

user guide

33

Image 43

HP 1240 manual Print reports, Available description symbols, Generate reports automatically

Contents

Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Help Description Get startedGet help Hp fax overview Hp fax at a glance Feature Purpose Line port FeatureRear cleanout door Front panel overview Feature Menu overview Get started Open and close the hp fax Load paper and load originalsOpen and close the hp fax on Open and close the document feeder tray and document catcher Open and close the paper tray Recommended papers on Papers to avoid on Papers Paper sizes Recommended papersPapers to avoid Paper types Load papers Load paper Load other types of paper in the paper tray Paper type settingsPaper Front panel setting Set the paper type Set the paper size Paper size setting for copyingSet the paper type Avoid jams Paper size setting for receiving a fax Load originals Load originals & paper Use the fax features Send a fax Enable fax confirmation Press Start Color Send a basic faxSend a color original or photo fax Press Start Black Press Start Black or Start Color Send a fax using speed dialsSend a fax using redial Schedule a fax Send a fax from memory Cancel a scheduled faxSee set the date and time on Press Scan & Fax Send a fax using monitor dialingTo send a fax from memory using the scan & fax button To send a fax from memory using the fax button Send a fax manually from a telephone To send a fax using monitor dialing from the front panelTo send a fax using monitor dialing from the handset To send a fax manually using the handset To change the answer mode from the front panel Set the answer modeTo send a fax manually from a connected phone Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Set the number of rings before answering Receive a fax Receive a fax manually from a phone Receive a fax manually using the handset Poll to receive a fax Receive a fax manually from the front panel Make phone calls using the handset Answer incoming calls using the handsetUse the handset Set the fax header Receive faxes using the handsetSend faxes using the handset Adjust the handset volume Enter a phone number Enter text Print reports Available description symbolsGenerate reports automatically Automatic Reports Setup Generate reports manually Create individual speed-dial entries Set up speed dialing Add group speed-dial entries Update speed-dial entries Change the fax resolution Change fax resolution and lighter/darker settingsDelete speed-dial entries Change lighter/darker setting Set new defaults Set the date and time Set fax options Set the paper size for received faxes Adjust the ring volumeSet tone or pulse dialing Edit or cancel fax forwarding Adjust the phone line monitor volumeForward faxes to another number Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringing Set automatic reduction for incoming faxes Fax speed setting Use error correction modeSet the fax speed Block junk fax numbers Use caller ID To add junk fax numbers Set backup fax receptionTo delete junk fax numbers Stop faxing Reprint the faxes in memorySet the country and language Fax Use the copy features from the front panel Use the copy featuresOverview Increase copy speed or quality Change default copy settings Copy a two-page black-and-white document Copy a washed-out original Make multiple copies of the same originalPress Start Color or Start Black Copy a legal-size document onto letter paper Reduce or enlarge Copy a full Copy a document that has been faxed several times Enhance light areas of your copy Stop copying Enhance the colors of your original Copy Order other supplies Order suppliesOrder media Order print cartridges Country/region Number for ordering Maintain your hp fax Clean the glass Clean the white strip Work with print cartridges Clean the exteriorPrint cartridge information Print a self-test report Press Setup Replace the print cartridges Handle the print cartridges Print carriage moves into view Maintain Align the print cartridges Clean the print cartridgesTo align the print cartridges from the front panel Clean the print cartridge contacts Replace the telephone cord Restore factory defaults Set the scroll speed Set the prompt delay time Set the language and country/region Self-maintenance sounds Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to you How to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table How your hp fax will answer fax calls Case a separate fax line no voice calls received How your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls Case H shared voice/fax line with voice mail How to answer fax calls manually Case I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Installation troubleshooting on Paper jams on Troubleshooting informationStatus lights Problem Possible cause and solution Installation troubleshooting Cartridges on Strip is turned on Paper jams See print a self-test report on Print cartridge problemsCartridges on page 70 and clean the print cartridges on See clean the print cartridge contacts on Then press Start Black or Start Color Copy problemsOr Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Faxes in memory on Fax problems 105 Such as a PC modem or an answering machine. For more Fax manually from a phone on Your office on From a telephone on Fax using monitor dialing on page 22 or send a fax manuallyRings. For information, see change the answer ring pattern Distinctive ringing on Front panel messages Print cartridge messages Message Solution Message Solutions Message SolutionAlignment messages No color fax. Fax Fax messages Message Solution Copy messages General status messages Error message Solution Severe error messagesAutomatic document feeder messages Error code Error definition Fax log error codesCorrection mode on 116 Automatic document feeder paper capacity Paper specificationsTechnical information Paper-tray capacities Paper sizes Fax specificationsPhysical specifications Print margin specifications Environmental specifications Power specificationsEnvironmental product stewardship program Recycling program Material safety data sheetsPaper use Plastics Regulatory model identification number Regulatory notices 122 FCC statement 123 EMC Declaration of conformity Get support and other information from the Internet Hp fax 1240 series supportHp customer support Call in Canada Call in the U.S Prepare your hp fax for shipment 128 Warranty upgrades Warranty informationDuration of limited warranty Warranty service Hewlett-packard limited global warranty statement Returning your hp fax for serviceExtent of limited warranty Limitations of liability Limitations of warrantyLocal law 132 Numerics Index 111 123 136 Page Q5621-90108