Yes, I have a voice mail service | HP 1240 guide

fax setup

3Do you have a PC modem on the same telephone line as your HP Fax?

!Yes, I have a PC modem.

!No.

Here is how to determine if you have a PC modem. If you answer “Yes” to any of the following questions, you are using a PC modem:

–Do you send and receive faxes directly to and from your computer programs through a dial-up connection?

–Do you use e-mail on your computer through a dial-up connection?

–Do you access the Internet from your computer through a dial-up connection?

Please continue answering questions.

4Do you have an answering machine that answers voice calls at the same phone number you will use for fax calls on your HP Fax?

!Yes, I have an answering machine.

!No.

Please continue answering questions.

5Do you subscribe to a voice mail service through your phone company at the same phone number you will use for fax calls on your HP Fax?

!Yes, I have a voice mail service.

!No.

fax setup

user guide

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HP 1240 manual Yes, I have a voice mail service

Contents

Hp fax Series User guide Page Hp fax 1240 series Page Contents Use the copy features Order supplies Troubleshooting information Index Contents Get help Get startedHp fax overview Help Description Hp fax at a glance Feature Purpose Rear cleanout door FeatureFront panel overview Line port Feature Menu overview Get started Open and close the hp fax on Load paper and load originalsOpen and close the hp fax Open and close the document feeder tray and document catcher Open and close the paper tray Recommended papers on Papers to avoid on Papers Papers to avoid Recommended papersPaper types Paper sizes Load papers Load paper Paper Front panel setting Paper type settingsSet the paper type Load other types of paper in the paper tray Set the paper type Paper size setting for copyingSet the paper size Avoid jams Paper size setting for receiving a fax Load originals Load originals & paper Use the fax features Send a fax Enable fax confirmation Send a color original or photo fax Send a basic faxPress Start Black Press Start Color Send a fax using redial Send a fax using speed dialsSchedule a fax Press Start Black or Start Color See set the date and time on Cancel a scheduled faxSend a fax from memory To send a fax from memory using the scan & fax button Send a fax using monitor dialingTo send a fax from memory using the fax button Press Scan & Fax To send a fax using monitor dialing from the handset To send a fax using monitor dialing from the front panelTo send a fax manually using the handset Send a fax manually from a telephone To send a fax manually from a connected phone Set the answer modeTo change the answer mode from the front panel Answering on If the call is a fax call, the HP Fax will Ring pattern distinctive ringing on Set the number of rings before answering Receive a fax Receive a fax manually from a phone Receive a fax manually using the handset Poll to receive a fax Receive a fax manually from the front panel Use the handset Answer incoming calls using the handsetMake phone calls using the handset Send faxes using the handset Receive faxes using the handsetAdjust the handset volume Set the fax header Enter a phone number Enter text Generate reports automatically Available description symbolsPrint reports Automatic Reports Setup Generate reports manually Create individual speed-dial entries Set up speed dialing Add group speed-dial entries Update speed-dial entries Delete speed-dial entries Change fax resolution and lighter/darker settingsChange the fax resolution Change lighter/darker setting Set new defaults Set the date and time Set fax options Set tone or pulse dialing Adjust the ring volumeSet the paper size for received faxes Forward faxes to another number Adjust the phone line monitor volumeEdit or cancel fax forwarding Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringing Set automatic reduction for incoming faxes Set the fax speed Use error correction modeFax speed setting Block junk fax numbers Use caller ID To delete junk fax numbers Set backup fax receptionTo add junk fax numbers Set the country and language Reprint the faxes in memoryStop faxing Fax Overview Use the copy featuresUse the copy features from the front panel Increase copy speed or quality Change default copy settings Copy a two-page black-and-white document Press Start Color or Start Black Make multiple copies of the same originalCopy a washed-out original Copy a legal-size document onto letter paper Reduce or enlarge Copy a full Copy a document that has been faxed several times Enhance light areas of your copy Stop copying Enhance the colors of your original Copy Order media Order suppliesOrder print cartridges Order other supplies Country/region Number for ordering Maintain your hp fax Clean the glass Clean the white strip Print cartridge information Clean the exteriorWork with print cartridges Print a self-test report Press Setup Replace the print cartridges Handle the print cartridges Print carriage moves into view Maintain To align the print cartridges from the front panel Clean the print cartridgesAlign the print cartridges Clean the print cartridge contacts Replace the telephone cord Restore factory defaults Set the scroll speed Set the prompt delay time Set the language and country/region Self-maintenance sounds Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to you How to choose the right fax setup for your office Yes, I have a voice mail service Select your fax setup case from this table How your hp fax will answer fax calls Case a separate fax line no voice calls received How your hp fax will answer fax calls Case C shared voice/fax line Case D fax line shared with PC modem no voice calls received Case E shared voice/fax line with PC modem Case F shared voice/fax line with answering machine How your hp fax will answer fax calls Fax setup How your hp fax will answer fax calls Case H shared voice/fax line with voice mail How to answer fax calls manually Case I shared voice/fax line with PC modem and voice mail How to answer fax calls manually Status lights Troubleshooting informationInstallation troubleshooting on Paper jams on Problem Possible cause and solution Installation troubleshooting Cartridges on Strip is turned on Paper jams Cartridges on page 70 and clean the print cartridges on Print cartridge problemsSee clean the print cartridge contacts on See print a self-test report on Or Start Color Copy problemsThen press Start Black or Start Color Print cartridges. See work with print cartridges on Power outlet. Press the On button to turn on the HP Fax Paper type is not suitable for the HP Fax. For information Then try copying again Faxes in memory on Fax problems 105 Such as a PC modem or an answering machine. For more Fax manually from a phone on Your office on Rings. For information, see change the answer ring pattern Fax using monitor dialing on page 22 or send a fax manuallyDistinctive ringing on From a telephone on Front panel messages Print cartridge messages Message Solution Alignment messages Message SolutionMessage Solutions No color fax. Fax Fax messages Message Solution Copy messages General status messages Automatic document feeder messages Severe error messagesError message Solution Correction mode on Fax log error codesError code Error definition 116 Technical information Paper specificationsPaper-tray capacities Automatic document feeder paper capacity Physical specifications Fax specificationsPrint margin specifications Paper sizes Environmental product stewardship program Power specificationsEnvironmental specifications Paper use Material safety data sheetsPlastics Recycling program Regulatory model identification number Regulatory notices 122 FCC statement 123 EMC Declaration of conformity Hp customer support Hp fax 1240 series supportGet support and other information from the Internet Call in Canada Call in the U.S Prepare your hp fax for shipment 128 Duration of limited warranty Warranty informationWarranty service Warranty upgrades Extent of limited warranty Returning your hp fax for serviceHewlett-packard limited global warranty statement Local law Limitations of warrantyLimitations of liability 132 Numerics Index 111 123 136 Page Q5621-90108