Lucent Technologies Voice/FAX Messaging manual How to Record and Send Messages

If you have a personal fax extension, you may want to list your extension on your business card or company stationery and/or instruct callers to send faxes to your fax-only number.

Instructional greeting if you have a personal fax extension:

“This is Diane Downer at the Commander Heater Company. I’m unable to take your call; please leave a message at the tone. If you want to send me a fax, please call my fax number at 332-3626.”

How to Record and Send

Messages

Sending faxes and creating and sending voice and voice-fax messages are similar in all respects but one — to send a fax, you must access the system from the fax machine from which you wish to transmit.

You can record a voice message and attach it to a fax in two ways:

■From the system fax machine from which you wish to transmit.

■From any telephone from which you can access your mailbox. See “Sharing Fax Machines.”

NOTE:

Advanced fax users will quickly note that a fax can be transmitted in the manual send mode from a modem-enabled PC running compatible facsimile software. To do so, a user should follow the conventions set forth in the fax software user instructions. It is strongly recommended that users address software concerns with system administration before attempting to transmit a fax from a PC.

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