117, Panasonic Sales Dept | Panasonic DP-2500/3000 guide

Department Code

Sending a Document with Department Code

1

Set original(s) face down.

2

3

4

5

Dial by any combination of the following methods:

• Manual Number Dialling, press SET after

each station is entered (up to 70 stations)

•Phone Book Dialling (up to 200 stations)

Ex: PANASONIC

Enter a 4-digit Department Code and press OK .

The document is sent with the header of the

selected Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission Journal and Cover Sheet.

MEMORY XMT		0001
PANASONIC
5551234
PANASONIC
SALES DEPT
		1/1
JOB	MEMORY XMT
STATUS	XMT MODE ORIGINAL	LIGHTER DARKER

INPUT DEPT. CODE

CANCEL

O K

ADVANCED	FEATURES

117

Image 119

Panasonic DP-2500/3000 manual 117, Sending a Document with Department Code, Panasonic Sales Dept, Input DEPT. Code

Contents

English Options Important Information Table of Contents Table of Contents Advanced Features Appendix Network FeatureProblem Solving Printout Journals and Lists This page is intentionally left blank Hint Safety Information Safety Information Important Safety Instructions Safety Information Then select the desired function on the display Function KeyAny function can be started by first pressing External View External Telephone Optional Power switchTelephone Line Jack Control Panel Used to select the FAX Original size manually ModeOn Line Indicator Blinks When sending Or receiving faxes Dialling, recording phone Used to switch the machine into energy saving modeTen Keypad Used for manual number This page is intentionally left blank Press or to scroll the display to the desired Fax Parameter Adjusting the VolumeSetting The Ringer Volume Select the desired setting for the Ringer Volume You will hear the dial tone through the speaker Setting the Monitor VolumePress or repeatedly to raise or lower the Volume Monitor User Parameters Date & Time Setting the Date and TimeUser Parameters User Parameters Select a Function 15-08-2001 Logo Setting Your LogoUser Parameters Logo Panasonic Character ID Setting Your Character ID Character ID Head Office User Parameters ID no Setting Your ID Number Fax Telephone Number 201 555 Enter Upto 20-DIGITS To add a Telephone Number, follow the steps below Phone BookAdding Telephone Numbers Phone Book Enter KEY Name Sales Dept Phone Book Enter Name Sales Dept Then enter a new telephone number. See Note To change the settings of a Speed dialling numberEditing the Phone Book Select the station you wish to change KEY Name Panafax Phone Book Enter Name PanafaxBook DELETE? To erase an entry from the Phone BookEnter the station you wish to erase Delete Station Stop To return to standby, press Customizing Your Machine Setting the Fax Parameters To return to To set another parameter, pressReturn to or press standby Fax Parameter Table Parameter Setting Comments Function Select Mode RCV to Memory SUB-ADDRESS Special Tray Flatbed Scanning How To Load OriginalsLoading Originals Sending Non-Standard Size Originals For detailed originals Basic Transmission SettingsResolution Contrast For photo or illustration originals Original Text/PhotoVerification Stamp For text and photo originals Communication Journal Comm. Journal Fax Parameter Select the desired settingPress To scroll the display to the desired Memory Transmission Sending Documents Memory XMT Memory Full Memory XMT Place originals face up on the ADF Manual Number Dialling SET Press the key name for the desired station Phone Book DiallingPlace a book or an original face down on the Platen Glass Ready to FAX Original SET If the key name for the station that you want to send to Ex 5 5 5 1 2 3 Direct TransmissionManual Number Dialling Direct Transmission Make sure that Direct XMT is displayed, if Direct COMM. NO.027 DialingYour machine starts to dial the telephone number Rotation XMT Fax Parameter set to Duplex Scan Select Mode set toRotated Transmission Double-Sided Transmission Receiving Invalid Valid Setting the Rotation XMT Rotation XMT OFF Sending Documents Using Duplex ScanDuplex Scan Duplex Scan Manual Number Dialling, press After Dial by any combination of the following methods Setting Duplex Print Duplex Print XMT On Line Voice Mode TransmissionOff-Hook Dialling Dial the telephone number from the keypad Ex 5 5 5 1 2 3 On-Hook DiallingYou will hear dial tone through the monitor speaker When you hear a beep Memory Transmission Reservation Multi-Tasking Transmission Reservation Your machine will store the documents into memory Change to Direct Transmission To reserve your machine for sending the urgent documentsMemory XMT appears, press Ex 555 To cancell the direct transmission reservation Key Set originals face down RediallingAutomatic Redialling Manual Redialling Manual Reception Receiving DocumentsAutomatic Reception Remove any documents from the ADF When the telephone rings, lift the handsetTo receive documents manually See Note Fixed Reduction Selecting the Print Reduction ModePrint Reduction Automatic Reduction Transmitted Document Received Document Receiving Oversize Documents Memory RCV`D DOC Printing Substitute Memory Reception This page is intentionally left blank Real-Time Batch Transmission Delayed Batch TransmissionBatch Transmission Deferred Transmission Timer Controlled Communications Phone Book Dialling up to 200 stations Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Each station is entered up to 70 stations Deferred Polling Deferred PollingEx 0 3 3 0 330 a.m. and press OK Polling STNS0000 Panasonic Polling Deferred ADV. Comm Deferred Advanced Communication Preparing to be Polled Polling Ex 4 3 2 1 and press OK Documents are stored into memory Enter a 4-digit polling password and then press 1 and press Polling Documents from Another Station Polling STNS0001 Panasonic To set a Program Key for Group Dialling Setting for Group DiallingProgram Keys Program Keys Select a Function Group Dial Enter StationsGroup Dial America Ex PRO.POLL and press Setting for Program DialProgram Dial Enter Program Name Enter the Program Name up to 15 characters Program Keys Enter the Program Key Name up to 10 characters Enter the Group Dial you wish to change and press To change the setting of Group DiallingEditing for Group Dialling Modify Group Dial China Group Dial KEY Name NEW GroupGroup Dial Enter Stations America Delete PROGRAM/GRP Select Delete Prog Erasing the Program Key SettingsTo erase the settings in a Program Key Press the Program key you want to erase Ex PRO.POLL Group Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Printing or Viewing a File List Edit File ModeCheck Setting Sample File List Explanation of Contents Select the file that you want to change and press Changing the Start Time or the Station of a FileChange TIME/STN Confirm Destinations Check and Press OK Delete File MEM. DEF. XMT Delete File Check Setting Press OKDeleting a File Select the file that you want to delete and press Delete File Select the file that you want to print and press Print File Check Setting Press OKPrinting Out a File Will remain in memory even after printing the file Your machine will print the file. The documents Adding Documents Into a File ADD Document Check Setting Press OK Edit File Mode Retry an Incomplete File Store Completed Setting100 Receive To Memory Setting the RCV To Memory PasswordEnter a 4-digit RCV to Memory Password and then 101 102 Setting RCV To Memory Ready to FAX 103 Message in Memory 104Printing Documents Ex 1 Enter the password to print the documents105 Then press See Note To Use the Fax Cover Sheet 106Fax Cover Sheet General Description Ex Panasonic Start 107Cover Sheet Select a Function Fax Cover Sheet Sample 108 General Description Setting the Department Code109 Department Code Department Code 110Department Code Invalid Valid ADD Code Setting the Department Code Name111 Enter Department Code Number and press ADD Code Enter Name 112Enter a 4-digit Department Code and press Ex 1 1 1 1 and press Change and press 113Changing the Department Code Enter Department Code Number that you wish to DEPT.1 114Enter New Department Code and press Enter Department Code you wish to delete 115Deleting the Department Code To delete another Department Code, repeat Steps 3 to 116Enter the Department Code and press Ex 10 10 10 10 and press OK Input DEPT. Code 117Sending a Document with Department Code Panasonic Sales Dept 118 Dial the telephone number from the keypad 119 FAX Parameter List Printing Printing a Department Code List120 121 Journal Printing 122Printing a Department Code Journal Sample Department Code Journal / Originated Calls 123 Sample Department Code Journal / Received Calls 124 FAX Parameters Select a Function Setting the Selective Reception125 Selective Reception Select RCV 126 Compatibility with Other Machines Password CommunicationsModel Special Settings 127 128 Setting Password TransmissionTo set transmission password and parameter Enter a 4-digit Transmission Password and press 129 Password is not checked Password is checked 130 Setting Password ReceptionTo set receiving password and parameter Ex 1 2 3 4 Enter a 4-digit Receiving Password and press131 132 Using Password TransmissionPASSWORD-XMT Select a Function OFF on 133 Using Password Reception Confidential Mailbox Requirement 134Confidential Mailbox Confidential Mailbox Confidential XMT Input a 4-DIGIT PWD 135 Ex 2 2 3 3 and press 136Enter a 4-digit Confidential Code and press 137 138 Sample CONF. RCV Report 139 Confidential Polled Input a 4-DIGIT PWD 140Storing a Confidential Document in Your Machines Mailbox 141 Printing a Confidential Document from Your Machines Mailbox 142 Enter a 4-digit Confidential Code and then press To delete a file using the Confidential Code143 Delete CONF. File Delete ALL FILES? 144To delete all confidential files from memory Compatibility with Other Machines Setting of Routing, Forwarding or Relaying145 Sub-Addressing 146 Setting the Sub-Address into a Phone Book Numbers Phone Book Enter Name 147Then continue to enter the station name and key name Sending a Fax with Sub-Address Using the Phone Book Dialling Numbers148 Ex Telephone number = 5551234, Sub Using Manual Number Dialling149 Then enter the Sub-Address up to 20 digits SUB-ADDRESS XMT Enter SUB-ADDR 150Use Sub-Address temporarily SUB-ADDRESS XMT 151Up to 70 stations Phone Book Dialling. Up to 200 stations 152 To print a Journal 153Journal For viewing transmission transactions only 154Journals and Lists IND. XMT Journal Printing 155Individual Transmission Journal Ind. XMT Journal Sample Individual Transmission Journal Ind. XMT Journal 156Sample Transaction Journal 157 Sample Comm. Journal 158 159 Phone Book List Printing 160Phone Book List Sample Phone Book List 161 Program List Printing 162Group and Program List Sample Group and Program List 163 FAX Parameter List 164 Sample FAX Parameter List 165 166 167 TroubleshootingIf You Have Any of These Problems Mode Symptom Cause / Action Communication 168 Information Codes 169 170 171 172 173 Specifications Capacity Power Consumption174 Phone Book Memory Options and Supplies 175 Glossary 176 FAX Parameter List G3 Mode GroupDuplex Scan End Receiving Station 178 179 180 181 182 183 Using Manual Number Dialing Name Telephone Number Facsimile Telephone Number Directory For Service Call