137 | Panasonic DP-2500/3000 guide

Confidential Mailbox

Polling a Confidential Document from a Remote Station's Mailbox

After you have been informed that someone has transmitted confidential document(s) to a remote station's mailbox, you can poll the confidential document(s) from the remote station by following the procedure below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1			SELECT A FUNCTION



			DEFERRED COMM.	POLLING
			DEFERRED COMM.	POLLING
			ADVANCED COMM.	SELECT MODE
			EDIT FILE MODE	PRINT OUT
			SET MODE	EDIT PHONE BOOK

2

ADVANCED COMM.

02 POLLING

02 MAILBOX

CONFIDENTIAL POLL INPUT A 4-DIGIT PWD

CANCEL

O K

3	Enter a 4-digit Confidential Code and press						OK	.	CONFIDENTIAL POLL		STN(S):0000
3									ENTER STATION(S)
	Ex: 2 2 3 3 and press
	Ex: 2 2 3 3 and press	OK							AMERICA ASIA		CHINA
									AMERICA ASIA		CHINA
									AFRICA	BERLIN
									ANTARCTICA BRAZIL		1/1
									APOLLO	CANADA
									JOB	MEMORY XMT
									STATUS	XMT MODE ORIGINAL	LIGHTER DARKER
4	Dial by any one of the following methods:
	• Manual Number Dialling, press					after each
	• Manual Number Dialling, press		SET			after each

station is entered. (Up to 70 stations)

•Phone Book Dialling. (Up to 200 stations)

Ex: PANASONIC

NETWORK

FEATURE

137

Image 139

Panasonic DP-2500/3000 manual 137

Contents

English Options Important Information Table of Contents Table of Contents Advanced Features Appendix Network FeatureProblem Solving Printout Journals and Lists This page is intentionally left blank Hint Safety Information Safety Information Important Safety Instructions Safety Information Any function can be started by first pressing Function KeyThen select the desired function on the display External View Telephone Line Jack Power switchExternal Telephone Optional Control Panel Used to select the FAX Original size manually ModeOn Line Indicator Blinks When sending Or receiving faxes Dialling, recording phone Used to switch the machine into energy saving modeTen Keypad Used for manual number This page is intentionally left blank Press or to scroll the display to the desired Fax Parameter Adjusting the VolumeSetting The Ringer Volume Select the desired setting for the Ringer Volume You will hear the dial tone through the speaker Setting the Monitor VolumePress or repeatedly to raise or lower the Volume Monitor User Parameters Date & Time Setting the Date and TimeUser Parameters User Parameters Select a Function 15-08-2001 User Parameters Setting Your LogoLogo Logo Panasonic Character ID Setting Your Character ID Character ID Head Office User Parameters ID no Setting Your ID Number Fax Telephone Number 201 555 Enter Upto 20-DIGITS Adding Telephone Numbers Phone BookTo add a Telephone Number, follow the steps below Phone Book Enter KEY Name Sales Dept Phone Book Enter Name Sales Dept Then enter a new telephone number. See Note To change the settings of a Speed dialling numberEditing the Phone Book Select the station you wish to change Book Phone Book Enter Name PanafaxKEY Name Panafax DELETE? To erase an entry from the Phone BookEnter the station you wish to erase Delete Station Stop To return to standby, press Customizing Your Machine Setting the Fax Parameters Return to or press standby To set another parameter, pressTo return to Fax Parameter Table Parameter Setting Comments Function Select Mode RCV to Memory SUB-ADDRESS Special Tray Flatbed Scanning How To Load OriginalsLoading Originals Sending Non-Standard Size Originals For detailed originals Basic Transmission SettingsResolution Contrast For photo or illustration originals Original Text/PhotoVerification Stamp For text and photo originals Communication Journal Comm. Journal Press To scroll the display to the desired Select the desired settingFax Parameter Memory Transmission Sending Documents Memory XMT Memory Full Memory XMT Place originals face up on the ADF Manual Number Dialling SET Press the key name for the desired station Phone Book DiallingPlace a book or an original face down on the Platen Glass Ready to FAX Original SET If the key name for the station that you want to send to Ex 5 5 5 1 2 3 Direct TransmissionManual Number Dialling Direct Transmission Make sure that Direct XMT is displayed, if Your machine starts to dial the telephone number DialingDirect COMM. NO.027 Rotation XMT Fax Parameter set to Duplex Scan Select Mode set toRotated Transmission Double-Sided Transmission Receiving Invalid Valid Setting the Rotation XMT Rotation XMT OFF Sending Documents Using Duplex ScanDuplex Scan Duplex Scan Manual Number Dialling, press After Dial by any combination of the following methods Setting Duplex Print Duplex Print Off-Hook Dialling Voice Mode TransmissionXMT On Line You will hear dial tone through the monitor speaker On-Hook DiallingDial the telephone number from the keypad Ex 5 5 5 1 2 3 When you hear a beep Memory Transmission Reservation Multi-Tasking Transmission Reservation Your machine will store the documents into memory Memory XMT appears, press To reserve your machine for sending the urgent documentsChange to Direct Transmission Ex 555 To cancell the direct transmission reservation Key Set originals face down RediallingAutomatic Redialling Manual Redialling Automatic Reception Receiving DocumentsManual Reception Remove any documents from the ADF When the telephone rings, lift the handsetTo receive documents manually See Note Fixed Reduction Selecting the Print Reduction ModePrint Reduction Automatic Reduction Transmitted Document Received Document Receiving Oversize Documents Memory RCV`D DOC Printing Substitute Memory Reception This page is intentionally left blank Batch Transmission Delayed Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled Communications Phone Book Dialling up to 200 stations Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Each station is entered up to 70 stations Ex 0 3 3 0 330 a.m. and press OK Deferred PollingDeferred Polling Polling STNS0000 Panasonic Polling Deferred ADV. Comm Deferred Advanced Communication Preparing to be Polled Polling Ex 4 3 2 1 and press OK Documents are stored into memory Enter a 4-digit polling password and then press 1 and press Polling Documents from Another Station Polling STNS0001 Panasonic Program Keys Setting for Group DiallingTo set a Program Key for Group Dialling Program Keys Select a Function Group Dial Enter StationsGroup Dial America Ex PRO.POLL and press Setting for Program DialProgram Dial Enter Program Name Enter the Program Name up to 15 characters Program Keys Enter the Program Key Name up to 10 characters Enter the Group Dial you wish to change and press To change the setting of Group DiallingEditing for Group Dialling Modify Group Dial Group Dial Enter Stations America Group Dial KEY Name NEW GroupChina Delete PROGRAM/GRP Select Delete Prog Erasing the Program Key SettingsTo erase the settings in a Program Key Press the Program key you want to erase Ex PRO.POLL Group Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Check Setting Edit File ModePrinting or Viewing a File List Sample File List Explanation of Contents Change TIME/STN Changing the Start Time or the Station of a FileSelect the file that you want to change and press Confirm Destinations Check and Press OK Delete File MEM. DEF. XMT Delete File Check Setting Press OKDeleting a File Select the file that you want to delete and press Delete File Printing Out a File Print File Check Setting Press OKSelect the file that you want to print and press Will remain in memory even after printing the file Your machine will print the file. The documents Adding Documents Into a File ADD Document Check Setting Press OK Edit File Mode Retry an Incomplete File 100 SettingStore Completed Receive To Memory Setting the RCV To Memory PasswordEnter a 4-digit RCV to Memory Password and then 101 102 Setting RCV To Memory Ready to FAX 103 Printing Documents 104Message in Memory Ex 1 Enter the password to print the documents105 Then press See Note To Use the Fax Cover Sheet 106Fax Cover Sheet General Description Cover Sheet Select a Function 107Ex Panasonic Start Fax Cover Sheet Sample 108 General Description Setting the Department Code109 Department Code Department Code Invalid Valid 110Department Code ADD Code Setting the Department Code Name111 Enter Department Code Number and press ADD Code Enter Name 112Enter a 4-digit Department Code and press Ex 1 1 1 1 and press Change and press 113Changing the Department Code Enter Department Code Number that you wish to Enter New Department Code and press 114DEPT.1 Deleting the Department Code 115Enter Department Code you wish to delete To delete another Department Code, repeat Steps 3 to 116Enter the Department Code and press Ex 10 10 10 10 and press OK Input DEPT. Code 117Sending a Document with Department Code Panasonic Sales Dept 118 Dial the telephone number from the keypad 119 120 Printing a Department Code ListFAX Parameter List Printing 121 Printing a Department Code Journal 122Journal Printing Sample Department Code Journal / Originated Calls 123 Sample Department Code Journal / Received Calls 124 FAX Parameters Select a Function Setting the Selective Reception125 Selective Reception Select RCV 126 Compatibility with Other Machines Password CommunicationsModel Special Settings 127 128 Setting Password TransmissionTo set transmission password and parameter Enter a 4-digit Transmission Password and press 129 Password is not checked Password is checked To set receiving password and parameter Setting Password Reception130 131 Enter a 4-digit Receiving Password and pressEx 1 2 3 4 PASSWORD-XMT Select a Function OFF on Using Password Transmission132 133 Using Password Reception Confidential Mailbox Requirement 134Confidential Mailbox Confidential Mailbox Confidential XMT Input a 4-DIGIT PWD 135 Enter a 4-digit Confidential Code and press 136Ex 2 2 3 3 and press 137 138 Sample CONF. RCV Report 139 Storing a Confidential Document in Your Machines Mailbox 140Confidential Polled Input a 4-DIGIT PWD 141 Printing a Confidential Document from Your Machines Mailbox 142 143 To delete a file using the Confidential CodeEnter a 4-digit Confidential Code and then press To delete all confidential files from memory 144Delete CONF. File Delete ALL FILES? Compatibility with Other Machines Setting of Routing, Forwarding or Relaying145 Sub-Addressing 146 Setting the Sub-Address into a Phone Book Numbers Then continue to enter the station name and key name 147Phone Book Enter Name 148 Using the Phone Book Dialling NumbersSending a Fax with Sub-Address Ex Telephone number = 5551234, Sub Using Manual Number Dialling149 Then enter the Sub-Address up to 20 digits Use Sub-Address temporarily 150SUB-ADDRESS XMT Enter SUB-ADDR Up to 70 stations Phone Book Dialling. Up to 200 stations 151SUB-ADDRESS XMT 152 Journal 153To print a Journal Journals and Lists 154For viewing transmission transactions only Individual Transmission Journal Ind. XMT Journal 155IND. XMT Journal Printing Sample Transaction Journal 156Sample Individual Transmission Journal Ind. XMT Journal 157 Sample Comm. Journal 158 159 Phone Book List 160Phone Book List Printing Sample Phone Book List 161 Group and Program List 162Program List Printing Sample Group and Program List 163 FAX Parameter List 164 Sample FAX Parameter List 165 166 167 TroubleshootingIf You Have Any of These Problems Mode Symptom Cause / Action Communication 168 Information Codes 169 170 171 172 173 Specifications Capacity Power Consumption174 Phone Book Memory Options and Supplies 175 Glossary 176 FAX Parameter List G3 Mode GroupDuplex Scan End Receiving Station 178 179 180 181 182 183 Using Manual Number Dialing Name Telephone Number Facsimile Telephone Number Directory For Service Call