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Panasonic DP-2500/3000 manual 137

Models: DP-2500/3000

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Confidential Mailbox

Polling a Confidential Document from a Remote Station's Mailbox

After you have been informed that someone has transmitted confidential document(s) to a remote station's mailbox, you can poll the confidential document(s) from the remote station by following the procedure below.

Make sure that the FAX lamp is ON. If not, press to select the "FAX MODE".

1			SELECT A FUNCTION



			DEFERRED COMM.	POLLING
			DEFERRED COMM.	POLLING
			ADVANCED COMM.	SELECT MODE
			EDIT FILE MODE	PRINT OUT
			SET MODE	EDIT PHONE BOOK

2

ADVANCED COMM.

02 POLLING

02 MAILBOX

CONFIDENTIAL POLL INPUT A 4-DIGIT PWD

CANCEL

O K

3	Enter a 4-digit Confidential Code and press						OK	.	CONFIDENTIAL POLL		STN(S):0000
3									ENTER STATION(S)
	Ex: 2 2 3 3 and press
	Ex: 2 2 3 3 and press	OK							AMERICA ASIA		CHINA
									AMERICA ASIA		CHINA
									AFRICA	BERLIN
									ANTARCTICA BRAZIL		1/1
									APOLLO	CANADA
									JOB	MEMORY XMT
									STATUS	XMT MODE ORIGINAL	LIGHTER DARKER
4	Dial by any one of the following methods:
	• Manual Number Dialling, press					after each
	• Manual Number Dialling, press		SET			after each

station is entered. (Up to 70 stations)

•Phone Book Dialling. (Up to 200 stations)

Ex: PANASONIC

NETWORK

FEATURE

137

Image 139

Panasonic DP-2500/3000 manual 137

Contents

English OptionsImportant Information Table of Contents Table of Contents Advanced FeaturesAppendix Network FeatureProblem Solving Printout Journals and ListsThis page is intentionally left blank Hint Safety InformationSafety Information Important Safety Instructions Safety Information Any function can be started by first pressing Function KeyThen select the desired function on the display External View Telephone Line Jack Power switchExternal Telephone Optional Control Panel Used to select the FAX Original size manually ModeOn Line Indicator Blinks When sending Or receiving faxesDialling, recording phone Used to switch the machine into energy saving modeTen Keypad Used for manual numberThis page is intentionally left blank Press or to scroll the display to the desired Fax Parameter Adjusting the VolumeSetting The Ringer Volume Select the desired setting for the Ringer VolumeYou will hear the dial tone through the speaker Setting the Monitor VolumePress or repeatedly to raise or lower the Volume MonitorUser Parameters Date & Time Setting the Date and TimeUser Parameters User Parameters Select a Function15-08-2001 User Parameters Setting Your LogoLogo Logo Panasonic Character ID Setting Your Character IDCharacter ID Head Office User Parameters ID no Setting Your ID Number Fax Telephone Number201 555 Enter Upto 20-DIGITSAdding Telephone Numbers Phone BookTo add a Telephone Number, follow the steps below Phone Book Enter KEY Name Sales Dept Phone Book Enter Name Sales DeptThen enter a new telephone number. See Note To change the settings of a Speed dialling numberEditing the Phone Book Select the station you wish to changeBook Phone Book Enter Name PanafaxKEY Name Panafax DELETE? To erase an entry from the Phone BookEnter the station you wish to erase Delete StationStop To return to standby, pressCustomizing Your Machine Setting the Fax ParametersReturn to or press standby To set another parameter, pressTo return to Fax Parameter Table Parameter Setting CommentsFunction Select Mode RCV to Memory SUB-ADDRESS Special Tray Flatbed Scanning How To Load OriginalsLoading Originals Sending Non-Standard Size OriginalsFor detailed originals Basic Transmission SettingsResolution ContrastFor photo or illustration originals Original Text/PhotoVerification Stamp For text and photo originalsCommunication Journal Comm. Journal Press To scroll the display to the desired Select the desired settingFax Parameter Memory Transmission Sending DocumentsMemory XMT Memory Full Memory XMTPlace originals face up on the ADF Manual Number DiallingSET Press the key name for the desired station Phone Book DiallingPlace a book or an original face down on the Platen Glass Ready to FAX Original SETIf the key name for the station that you want to send to Ex 5 5 5 1 2 3 Direct TransmissionManual Number Dialling Direct Transmission Make sure that Direct XMT is displayed, ifYour machine starts to dial the telephone number DialingDirect COMM. NO.027 Rotation XMT Fax Parameter set to Duplex Scan Select Mode set toRotated Transmission Double-Sided Transmission ReceivingInvalid Valid Setting the Rotation XMTRotation XMT OFF Sending Documents Using Duplex ScanDuplex Scan Duplex ScanManual Number Dialling, press After Dial by any combination of the following methodsSetting Duplex Print Duplex Print Off-Hook Dialling Voice Mode TransmissionXMT On Line You will hear dial tone through the monitor speaker On-Hook DiallingDial the telephone number from the keypad Ex 5 5 5 1 2 3 When you hear a beep Memory Transmission Reservation Multi-Tasking Transmission ReservationYour machine will store the documents into memory Memory XMT appears, press To reserve your machine for sending the urgent documentsChange to Direct Transmission Ex 555 To cancell the direct transmission reservationKey Set originals face down RediallingAutomatic Redialling Manual RediallingAutomatic Reception Receiving DocumentsManual Reception Remove any documents from the ADF When the telephone rings, lift the handsetTo receive documents manually See NoteFixed Reduction Selecting the Print Reduction ModePrint Reduction Automatic ReductionTransmitted Document Received Document Receiving Oversize DocumentsMemory RCV`D DOC Printing Substitute Memory ReceptionThis page is intentionally left blank Batch Transmission Delayed Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled CommunicationsPhone Book Dialling up to 200 stations Enter the start time from the keypad and press OKUse a 4-digit, 24-hour clock Each station is entered up to 70 stationsEx 0 3 3 0 330 a.m. and press OK Deferred PollingDeferred Polling Polling STNS0000 Panasonic PollingDeferred ADV. Comm Deferred Advanced CommunicationPreparing to be Polled PollingEx 4 3 2 1 and press OK Documents are stored into memory Enter a 4-digit polling password and then press1 and press Polling Documents from Another StationPolling STNS0001 Panasonic Program Keys Setting for Group DiallingTo set a Program Key for Group Dialling Program Keys Select a Function Group Dial Enter StationsGroup Dial AmericaEx PRO.POLL and press Setting for Program DialProgram Dial Enter Program Name Enter the Program Name up to 15 charactersProgram Keys Enter the Program Key Name up to 10 charactersEnter the Group Dial you wish to change and press To change the setting of Group DiallingEditing for Group Dialling Modify Group DialGroup Dial Enter Stations America Group Dial KEY Name NEW GroupChina Delete PROGRAM/GRP Select Delete Prog Erasing the Program Key SettingsTo erase the settings in a Program Key Press the Program key you want to erase Ex PRO.POLLGroup Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Check Setting Edit File ModePrinting or Viewing a File List Sample File List Explanation of ContentsChange TIME/STN Changing the Start Time or the Station of a FileSelect the file that you want to change and press Confirm Destinations Check and Press OK Delete File MEM. DEF. XMT Delete File Check Setting Press OKDeleting a File Select the file that you want to delete and pressDelete File Printing Out a File Print File Check Setting Press OKSelect the file that you want to print and press Will remain in memory even after printing the file Your machine will print the file. The documentsAdding Documents Into a File ADD Document Check Setting Press OKEdit File Mode Retry an Incomplete File 100 SettingStore Completed Receive To Memory Setting the RCV To Memory PasswordEnter a 4-digit RCV to Memory Password and then 101102 Setting RCV To MemoryReady to FAX 103Printing Documents 104Message in Memory Ex 1 Enter the password to print the documents105 Then press See NoteTo Use the Fax Cover Sheet 106Fax Cover Sheet General DescriptionCover Sheet Select a Function 107Ex Panasonic Start Fax Cover Sheet Sample 108General Description Setting the Department Code109 Department CodeDepartment Code Invalid Valid 110Department Code ADD Code Setting the Department Code Name111 Enter Department Code Number and pressADD Code Enter Name 112Enter a 4-digit Department Code and press Ex 1 1 1 1 and pressChange and press 113Changing the Department Code Enter Department Code Number that you wish toEnter New Department Code and press 114DEPT.1 Deleting the Department Code 115Enter Department Code you wish to delete To delete another Department Code, repeat Steps 3 to 116Enter the Department Code and press Ex 10 10 10 10 and press OKInput DEPT. Code 117Sending a Document with Department Code Panasonic Sales Dept118 Dial the telephone number from the keypad 119120 Printing a Department Code ListFAX Parameter List Printing 121 Printing a Department Code Journal 122Journal Printing Sample Department Code Journal / Originated Calls 123Sample Department Code Journal / Received Calls 124FAX Parameters Select a Function Setting the Selective Reception125 Selective ReceptionSelect RCV 126Compatibility with Other Machines Password CommunicationsModel Special Settings 127128 Setting Password TransmissionTo set transmission password and parameter Enter a 4-digit Transmission Password and press129 Password is not checked Password is checkedTo set receiving password and parameter Setting Password Reception130 131 Enter a 4-digit Receiving Password and pressEx 1 2 3 4 PASSWORD-XMT Select a Function OFF on Using Password Transmission132 133 Using Password ReceptionConfidential Mailbox Requirement 134Confidential Mailbox Confidential MailboxConfidential XMT Input a 4-DIGIT PWD 135Enter a 4-digit Confidential Code and press 136Ex 2 2 3 3 and press 137 138 Sample CONF. RCV Report 139Storing a Confidential Document in Your Machines Mailbox 140Confidential Polled Input a 4-DIGIT PWD 141 Printing a Confidential Document from Your Machines Mailbox 142143 To delete a file using the Confidential CodeEnter a 4-digit Confidential Code and then press To delete all confidential files from memory 144Delete CONF. File Delete ALL FILES? Compatibility with Other Machines Setting of Routing, Forwarding or Relaying145 Sub-Addressing146 Setting the Sub-Address into a Phone Book NumbersThen continue to enter the station name and key name 147Phone Book Enter Name 148 Using the Phone Book Dialling NumbersSending a Fax with Sub-Address Ex Telephone number = 5551234, Sub Using Manual Number Dialling149 Then enter the Sub-Address up to 20 digitsUse Sub-Address temporarily 150SUB-ADDRESS XMT Enter SUB-ADDR Up to 70 stations Phone Book Dialling. Up to 200 stations 151SUB-ADDRESS XMT 152 Journal 153To print a Journal Journals and Lists 154For viewing transmission transactions only Individual Transmission Journal Ind. XMT Journal 155IND. XMT Journal Printing Sample Transaction Journal 156Sample Individual Transmission Journal Ind. XMT Journal 157 Sample Comm. Journal 158159 Phone Book List 160Phone Book List Printing Sample Phone Book List 161Group and Program List 162Program List Printing Sample Group and Program List 163FAX Parameter List 164Sample FAX Parameter List 165166 167 TroubleshootingIf You Have Any of These Problems Mode Symptom Cause / ActionCommunication 168Information Codes 169170 171 172 173 SpecificationsCapacity Power Consumption174 Phone Book MemoryOptions and Supplies 175Glossary 176FAX Parameter List G3 Mode GroupDuplex Scan End Receiving Station178 179 180 181 182 183 Using Manual Number DialingName Telephone Number Facsimile Telephone Number DirectoryFor Service Call