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Panasonic DP-2500/3000 manual 139, Sample CONF. RCV Report

Models: DP-2500/3000

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Confidential Mailbox

Receiving a Confidential Document into Your Machine's Mailbox

No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints the Confidential Receive Report.

Sample CONF. RCV Report

*********************-CONF. RCV REPORT- ***********DATE 15-AUG-2001 *****TIME 15:00 ***********

	NOTICE OF CONFIDENTIAL DOCUMENT HELD
(1)	(2)	(3)	(4)
FILE NO.	RECEIVED FROM	PAGES	TIME RECEIVED
040	PANAFAX	001	15-AUG 15:00
			-PANASONIC		-
*******************************-HEAD OFFICE			-**** -	201	555 1212- *******************

Explanation of contents
(1) File number	: 001 to 999
(2) Received remote station's ID	: Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time

NETWORK

FEATURE

NOTE

1.If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.

2.Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using 20 different confidential codes.

3.If the memory overflows, the machine will stop receiving and release the line.

4.You can verify whether the unit has received a confidential fax by printing the File List. (See page 89)

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Panasonic DP-2500/3000 manual 139, Sample CONF. RCV Report

Contents

English OptionsImportant Information Table of Contents Table of Contents Advanced FeaturesProblem Solving Network FeaturePrintout Journals and Lists AppendixThis page is intentionally left blank Hint Safety InformationSafety Information Important Safety Instructions Safety Information Function Key Any function can be started by first pressingThen select the desired function on the display External View Power switch Telephone Line JackExternal Telephone Optional On Line Indicator Used to select the FAX Original size manually ModeBlinks When sending Or receiving faxes Control PanelTen Keypad Used to switch the machine into energy saving modeUsed for manual number Dialling, recording phoneThis page is intentionally left blank Setting The Ringer Volume Adjusting the VolumeSelect the desired setting for the Ringer Volume Press or to scroll the display to the desired Fax ParameterPress or repeatedly to raise or lower the Volume Setting the Monitor VolumeMonitor You will hear the dial tone through the speakerUser Parameters Setting the Date and TimeUser Parameters Select a Function User Parameters Date & Time15-08-2001 Setting Your Logo User ParametersLogo Logo Panasonic Character ID Setting Your Character IDCharacter ID Head Office User Parameters ID no Setting Your ID Number Fax Telephone Number201 555 Enter Upto 20-DIGITSPhone Book Adding Telephone NumbersTo add a Telephone Number, follow the steps below Phone Book Enter KEY Name Sales Dept Phone Book Enter Name Sales DeptEditing the Phone Book To change the settings of a Speed dialling numberSelect the station you wish to change Then enter a new telephone number. See NotePhone Book Enter Name Panafax BookKEY Name Panafax Enter the station you wish to erase To erase an entry from the Phone BookDelete Station DELETE?Stop To return to standby, pressCustomizing Your Machine Setting the Fax ParametersTo set another parameter, press Return to or press standbyTo return to Fax Parameter Table Parameter Setting CommentsFunction Select Mode RCV to Memory SUB-ADDRESS Special Tray Loading Originals How To Load OriginalsSending Non-Standard Size Originals Flatbed ScanningResolution Basic Transmission SettingsContrast For detailed originalsVerification Stamp Original Text/PhotoFor text and photo originals For photo or illustration originalsCommunication Journal Comm. Journal Select the desired setting Press To scroll the display to the desiredFax Parameter Memory Transmission Sending DocumentsMemory XMT Memory Full Memory XMTPlace originals face up on the ADF Manual Number DiallingSET Place a book or an original face down on the Platen Glass Phone Book DiallingReady to FAX Original SET Press the key name for the desired stationIf the key name for the station that you want to send to Manual Number Dialling Direct Transmission Direct TransmissionMake sure that Direct XMT is displayed, if Ex 5 5 5 1 2 3Dialing Your machine starts to dial the telephone numberDirect COMM. NO.027 Rotated Transmission Duplex Scan Select Mode set toDouble-Sided Transmission Receiving Rotation XMT Fax Parameter set toInvalid Valid Setting the Rotation XMTRotation XMT Duplex Scan Sending Documents Using Duplex ScanDuplex Scan OFFManual Number Dialling, press After Dial by any combination of the following methodsSetting Duplex Print Duplex Print Voice Mode Transmission Off-Hook DiallingXMT On Line On-Hook Dialling You will hear dial tone through the monitor speakerDial the telephone number from the keypad Ex 5 5 5 1 2 3 When you hear a beep Memory Transmission Reservation Multi-Tasking Transmission ReservationYour machine will store the documents into memory To reserve your machine for sending the urgent documents Memory XMT appears, pressChange to Direct Transmission Ex 555 To cancell the direct transmission reservationAutomatic Redialling RediallingManual Redialling Key Set originals face downReceiving Documents Automatic ReceptionManual Reception To receive documents manually When the telephone rings, lift the handsetSee Note Remove any documents from the ADFPrint Reduction Selecting the Print Reduction ModeAutomatic Reduction Fixed ReductionTransmitted Document Received Document Receiving Oversize DocumentsMemory RCV`D DOC Printing Substitute Memory ReceptionThis page is intentionally left blank Delayed Batch Transmission Batch TransmissionReal-Time Batch Transmission Deferred Transmission Timer Controlled CommunicationsUse a 4-digit, 24-hour clock Enter the start time from the keypad and press OKEach station is entered up to 70 stations Phone Book Dialling up to 200 stationsDeferred Polling Ex 0 3 3 0 330 a.m. and press OKDeferred Polling Polling STNS0000 Panasonic PollingDeferred ADV. Comm Deferred Advanced CommunicationPreparing to be Polled PollingEx 4 3 2 1 and press OK Documents are stored into memory Enter a 4-digit polling password and then press1 and press Polling Documents from Another StationPolling STNS0001 Panasonic Setting for Group Dialling Program KeysTo set a Program Key for Group Dialling Group Dial Group Dial Enter StationsAmerica Program Keys Select a FunctionProgram Dial Enter Program Name Setting for Program DialEnter the Program Name up to 15 characters Ex PRO.POLL and pressProgram Keys Enter the Program Key Name up to 10 charactersEditing for Group Dialling To change the setting of Group DiallingModify Group Dial Enter the Group Dial you wish to change and pressGroup Dial KEY Name NEW Group Group Dial Enter Stations AmericaChina To erase the settings in a Program Key Erasing the Program Key SettingsPress the Program key you want to erase Ex PRO.POLL Delete PROGRAM/GRP Select Delete ProgGroup Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Edit File Mode Check SettingPrinting or Viewing a File List Sample File List Explanation of ContentsChanging the Start Time or the Station of a File Change TIME/STNSelect the file that you want to change and press Confirm Destinations Check and Press OK Deleting a File Delete File Check Setting Press OKSelect the file that you want to delete and press Delete File MEM. DEF. XMTDelete File Print File Check Setting Press OK Printing Out a FileSelect the file that you want to print and press Will remain in memory even after printing the file Your machine will print the file. The documentsAdding Documents Into a File ADD Document Check Setting Press OKEdit File Mode Retry an Incomplete File Setting 100Store Completed Enter a 4-digit RCV to Memory Password and then Setting the RCV To Memory Password101 Receive To Memory102 Setting RCV To MemoryReady to FAX 103104 Printing DocumentsMessage in Memory 105 Enter the password to print the documentsThen press See Note Ex 1Fax Cover Sheet 106General Description To Use the Fax Cover Sheet107 Cover Sheet Select a FunctionEx Panasonic Start Fax Cover Sheet Sample 108109 Setting the Department CodeDepartment Code General Description110 Department Code Invalid ValidDepartment Code 111 Setting the Department Code NameEnter Department Code Number and press ADD CodeEnter a 4-digit Department Code and press 112Ex 1 1 1 1 and press ADD Code Enter NameChanging the Department Code 113Enter Department Code Number that you wish to Change and press114 Enter New Department Code and pressDEPT.1 115 Deleting the Department CodeEnter Department Code you wish to delete Enter the Department Code and press 116Ex 10 10 10 10 and press OK To delete another Department Code, repeat Steps 3 toSending a Document with Department Code 117Panasonic Sales Dept Input DEPT. Code118 Dial the telephone number from the keypad 119Printing a Department Code List 120FAX Parameter List Printing 121 122 Printing a Department Code JournalJournal Printing Sample Department Code Journal / Originated Calls 123Sample Department Code Journal / Received Calls 124125 Setting the Selective ReceptionSelective Reception FAX Parameters Select a FunctionSelect RCV 126Model Special Settings Password Communications127 Compatibility with Other MachinesTo set transmission password and parameter Setting Password TransmissionEnter a 4-digit Transmission Password and press 128129 Password is not checked Password is checkedSetting Password Reception To set receiving password and parameter130 Enter a 4-digit Receiving Password and press 131Ex 1 2 3 4 Using Password Transmission PASSWORD-XMT Select a Function OFF on132 133 Using Password ReceptionConfidential Mailbox 134Confidential Mailbox Confidential Mailbox RequirementConfidential XMT Input a 4-DIGIT PWD 135136 Enter a 4-digit Confidential Code and pressEx 2 2 3 3 and press 137 138 Sample CONF. RCV Report 139140 Storing a Confidential Document in Your Machines MailboxConfidential Polled Input a 4-DIGIT PWD 141 Printing a Confidential Document from Your Machines Mailbox 142To delete a file using the Confidential Code 143Enter a 4-digit Confidential Code and then press 144 To delete all confidential files from memoryDelete CONF. File Delete ALL FILES? 145 Setting of Routing, Forwarding or RelayingSub-Addressing Compatibility with Other Machines146 Setting the Sub-Address into a Phone Book Numbers147 Then continue to enter the station name and key namePhone Book Enter Name Using the Phone Book Dialling Numbers 148Sending a Fax with Sub-Address 149 Using Manual Number DiallingThen enter the Sub-Address up to 20 digits Ex Telephone number = 5551234, Sub150 Use Sub-Address temporarilySUB-ADDRESS XMT Enter SUB-ADDR 151 Up to 70 stations Phone Book Dialling. Up to 200 stationsSUB-ADDRESS XMT 152 153 JournalTo print a Journal 154 Journals and ListsFor viewing transmission transactions only 155 Individual Transmission Journal Ind. XMT JournalIND. XMT Journal Printing 156 Sample Transaction JournalSample Individual Transmission Journal Ind. XMT Journal 157 Sample Comm. Journal 158159 160 Phone Book ListPhone Book List Printing Sample Phone Book List 161162 Group and Program ListProgram List Printing Sample Group and Program List 163FAX Parameter List 164Sample FAX Parameter List 165166 If You Have Any of These Problems TroubleshootingMode Symptom Cause / Action 167Communication 168Information Codes 169170 171 172 173 Specifications174 Power ConsumptionPhone Book Memory CapacityOptions and Supplies 175Glossary 176Duplex Scan G3 Mode GroupEnd Receiving Station FAX Parameter List178 179 180 181 182 183 Using Manual Number DialingName Telephone Number Facsimile Telephone Number DirectoryFor Service Call