Sending Documents, Memory Transmission

Sending Documents

You can choose either Memory or Direct Transmission.

Use Memory Transmission if:

•You want to send the document(s) to multiple stations.

•You have to retrieve the original immediately.

•You want to take advantage of Multi-Tasking function.

•You want to take advantage of Batch Transmission.

Use Direct Transmission if:

•The memory is full.

•You want to send the document(s) immediately.

Use Voice Mode Transmission if:

•You want to send the document(s) after talking with the other party first.

•You want to send the document(s) after listening to a voice prompting.

Memory Transmission

Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number.

If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.

Store document(s)

in memory

Transmit

Destination A

Destination B

Receive

Page 44

Image 44

Panasonic DP-2500/3000 manual Sending Documents, Memory Transmission

Contents

Options English Important Information Table of Contents Advanced Features Table of Contents Network Feature Problem SolvingPrintout Journals and Lists Appendix This page is intentionally left blank Safety Information Hint Safety Information Important Safety Instructions Safety Information Then select the desired function on the display Function KeyAny function can be started by first pressing External View External Telephone Optional Power switchTelephone Line Jack Used to select the FAX Original size manually Mode On Line IndicatorBlinks When sending Or receiving faxes Control Panel Used to switch the machine into energy saving mode Ten KeypadUsed for manual number Dialling, recording phone This page is intentionally left blank Adjusting the Volume Setting The Ringer VolumeSelect the desired setting for the Ringer Volume Press or to scroll the display to the desired Fax Parameter Setting the Monitor Volume Press or repeatedly to raise or lower the VolumeMonitor You will hear the dial tone through the speaker Setting the Date and Time User ParametersUser Parameters Select a Function User Parameters Date & Time 15-08-2001 Logo Setting Your LogoUser Parameters Logo Panasonic Setting Your Character ID Character ID Character ID Head Office Setting Your ID Number Fax Telephone Number User Parameters ID no Enter Upto 20-DIGITS 201 555 To add a Telephone Number, follow the steps below Phone BookAdding Telephone Numbers Phone Book Enter Name Sales Dept Phone Book Enter KEY Name Sales Dept To change the settings of a Speed dialling number Editing the Phone BookSelect the station you wish to change Then enter a new telephone number. See Note KEY Name Panafax Phone Book Enter Name PanafaxBook To erase an entry from the Phone Book Enter the station you wish to eraseDelete Station DELETE? To return to standby, press Stop Setting the Fax Parameters Customizing Your Machine To return to To set another parameter, pressReturn to or press standby Parameter Setting Comments Fax Parameter Table Function Select Mode RCV to Memory SUB-ADDRESS Special Tray How To Load Originals Loading OriginalsSending Non-Standard Size Originals Flatbed Scanning Basic Transmission Settings ResolutionContrast For detailed originals Original Text/Photo Verification StampFor text and photo originals For photo or illustration originals Communication Journal Comm. Journal Fax Parameter Select the desired settingPress To scroll the display to the desired Sending Documents Memory Transmission Memory XMT Memory XMT Memory Full Manual Number Dialling Place originals face up on the ADF SET Phone Book Dialling Place a book or an original face down on the Platen GlassReady to FAX Original SET Press the key name for the desired station If the key name for the station that you want to send to Direct Transmission Manual Number Dialling Direct TransmissionMake sure that Direct XMT is displayed, if Ex 5 5 5 1 2 3 Direct COMM. NO.027 DialingYour machine starts to dial the telephone number Duplex Scan Select Mode set to Rotated TransmissionDouble-Sided Transmission Receiving Rotation XMT Fax Parameter set to Setting the Rotation XMT Invalid Valid Rotation XMT Sending Documents Using Duplex Scan Duplex ScanDuplex Scan OFF Dial by any combination of the following methods Manual Number Dialling, press After Setting Duplex Print Duplex Print XMT On Line Voice Mode TransmissionOff-Hook Dialling Dial the telephone number from the keypad Ex 5 5 5 1 2 3 On-Hook DiallingYou will hear dial tone through the monitor speaker When you hear a beep Transmission Reservation Memory Transmission Reservation Multi-Tasking Your machine will store the documents into memory Change to Direct Transmission To reserve your machine for sending the urgent documentsMemory XMT appears, press To cancell the direct transmission reservation Ex 555 Redialling Automatic RediallingManual Redialling Key Set originals face down Manual Reception Receiving DocumentsAutomatic Reception When the telephone rings, lift the handset To receive documents manuallySee Note Remove any documents from the ADF Selecting the Print Reduction Mode Print ReductionAutomatic Reduction Fixed Reduction Receiving Oversize Documents Transmitted Document Received Document Substitute Memory Reception Memory RCV`D DOC Printing This page is intentionally left blank Real-Time Batch Transmission Delayed Batch TransmissionBatch Transmission Timer Controlled Communications Deferred Transmission Enter the start time from the keypad and press OK Use a 4-digit, 24-hour clockEach station is entered up to 70 stations Phone Book Dialling up to 200 stations Deferred Polling Deferred PollingEx 0 3 3 0 330 a.m. and press OK Polling Polling STNS0000 Panasonic Deferred Advanced Communication Deferred ADV. Comm Polling Preparing to be Polled Enter a 4-digit polling password and then press Ex 4 3 2 1 and press OK Documents are stored into memory Polling Documents from Another Station 1 and press Polling STNS0001 Panasonic To set a Program Key for Group Dialling Setting for Group DiallingProgram Keys Group Dial Enter Stations Group DialAmerica Program Keys Select a Function Setting for Program Dial Program Dial Enter Program NameEnter the Program Name up to 15 characters Ex PRO.POLL and press Enter the Program Key Name up to 10 characters Program Keys To change the setting of Group Dialling Editing for Group DiallingModify Group Dial Enter the Group Dial you wish to change and press China Group Dial KEY Name NEW GroupGroup Dial Enter Stations America Erasing the Program Key Settings To erase the settings in a Program KeyPress the Program key you want to erase Ex PRO.POLL Delete PROGRAM/GRP Select Delete Prog Group Dial Program Dial Modify Group Dial Delete PROGRAM/GRP Printing or Viewing a File List Edit File ModeCheck Setting Explanation of Contents Sample File List Select the file that you want to change and press Changing the Start Time or the Station of a FileChange TIME/STN Confirm Destinations Check and Press OK Delete File Check Setting Press OK Deleting a FileSelect the file that you want to delete and press Delete File MEM. DEF. XMT Delete File Select the file that you want to print and press Print File Check Setting Press OKPrinting Out a File Your machine will print the file. The documents Will remain in memory even after printing the file ADD Document Check Setting Press OK Adding Documents Into a File Edit File Mode Retry an Incomplete File Store Completed Setting100 Setting the RCV To Memory Password Enter a 4-digit RCV to Memory Password and then101 Receive To Memory Setting RCV To Memory 102 103 Ready to FAX Message in Memory 104Printing Documents Enter the password to print the documents 105Then press See Note Ex 1 106 Fax Cover SheetGeneral Description To Use the Fax Cover Sheet Ex Panasonic Start 107Cover Sheet Select a Function 108 Fax Cover Sheet Sample Setting the Department Code 109Department Code General Description Department Code 110Department Code Invalid Valid Setting the Department Code Name 111Enter Department Code Number and press ADD Code 112 Enter a 4-digit Department Code and pressEx 1 1 1 1 and press ADD Code Enter Name 113 Changing the Department CodeEnter Department Code Number that you wish to Change and press DEPT.1 114Enter New Department Code and press Enter Department Code you wish to delete 115Deleting the Department Code 116 Enter the Department Code and pressEx 10 10 10 10 and press OK To delete another Department Code, repeat Steps 3 to 117 Sending a Document with Department CodePanasonic Sales Dept Input DEPT. Code 118 119 Dial the telephone number from the keypad FAX Parameter List Printing Printing a Department Code List120 121 Journal Printing 122Printing a Department Code Journal 123 Sample Department Code Journal / Originated Calls 124 Sample Department Code Journal / Received Calls Setting the Selective Reception 125Selective Reception FAX Parameters Select a Function 126 Select RCV Password Communications Model Special Settings127 Compatibility with Other Machines Setting Password Transmission To set transmission password and parameterEnter a 4-digit Transmission Password and press 128 Password is not checked Password is checked 129 130 Setting Password ReceptionTo set receiving password and parameter Ex 1 2 3 4 Enter a 4-digit Receiving Password and press131 132 Using Password TransmissionPASSWORD-XMT Select a Function OFF on Using Password Reception 133 134 Confidential MailboxConfidential Mailbox Confidential Mailbox Requirement 135 Confidential XMT Input a 4-DIGIT PWD Ex 2 2 3 3 and press 136Enter a 4-digit Confidential Code and press 137 138 139 Sample CONF. RCV Report Confidential Polled Input a 4-DIGIT PWD 140Storing a Confidential Document in Your Machines Mailbox 141 142 Printing a Confidential Document from Your Machines Mailbox Enter a 4-digit Confidential Code and then press To delete a file using the Confidential Code143 Delete CONF. File Delete ALL FILES? 144To delete all confidential files from memory Setting of Routing, Forwarding or Relaying 145Sub-Addressing Compatibility with Other Machines Setting the Sub-Address into a Phone Book Numbers 146 Phone Book Enter Name 147Then continue to enter the station name and key name Sending a Fax with Sub-Address Using the Phone Book Dialling Numbers148 Using Manual Number Dialling 149Then enter the Sub-Address up to 20 digits Ex Telephone number = 5551234, Sub SUB-ADDRESS XMT Enter SUB-ADDR 150Use Sub-Address temporarily SUB-ADDRESS XMT 151Up to 70 stations Phone Book Dialling. Up to 200 stations 152 To print a Journal 153Journal For viewing transmission transactions only 154Journals and Lists IND. XMT Journal Printing 155Individual Transmission Journal Ind. XMT Journal Sample Individual Transmission Journal Ind. XMT Journal 156Sample Transaction Journal 157 158 Sample Comm. Journal 159 Phone Book List Printing 160Phone Book List 161 Sample Phone Book List Program List Printing 162Group and Program List 163 Sample Group and Program List 164 FAX Parameter List 165 Sample FAX Parameter List 166 Troubleshooting If You Have Any of These ProblemsMode Symptom Cause / Action 167 168 Communication 169 Information Codes 170 171 172 Specifications 173 Power Consumption 174Phone Book Memory Capacity 175 Options and Supplies 176 Glossary G3 Mode Group Duplex ScanEnd Receiving Station FAX Parameter List 178 179 180 181 182 Using Manual Number Dialing 183 Facsimile Telephone Number Directory Name Telephone Number For Service Call