Panasonic KX-FL541 8.3.4 Fax receiving, 8.3.5 Copying

8. Help

54 For Fax Advantage assistance, call 1-800-435-7329.

LTry copying the document. If the copied

image is clear, there may be something

wrong with the other party’s machine.

The other party complains that smudges or

black lines appear on their received

document.

LThe glass or rollers are dirty with correction

fluid, etc. Clean them (page 61). Please do

not insert the document before correction

fluid has dried completely.

8.3.4 Fax – receiving

I cannot receive documents.

LWhen you have a single telephone line and

subscribe to a voice mail service, you must

also subscribe to a Distinctive Ring service

(page 42).

LThe telephone line cord is connected to the

EXT jack on the unit. Connect to the LINE

jack (page 15).

I cannot receive documents automatically.

LThe receiving mode is set to TEL mode. Set

to FAX ONLY mode by pressing {AUTO

ANSWER}.

LThe time taken to answer the call is too long.

Decrease the number of rings in feature #06

(page 47).

The display shows “CONNECTING.....”, but

faxes are not received.

LThe incoming call is not a fax. Change the

receiving mode to TEL mode by pressing

{AUTO ANSWER}.

A blank sheet is ejected.

LThe other party placed the document in their

fax machine the wrong way. Check with the

other party.

A white line or a smudge appears on your

recording paper.

LThe glass or rollers are dirty with correction

fluid, etc. Clean them (page 61). Please do

not insert the document before correction

fluid has dried completely.

The printing quality is poor.

LThe other party sent a faint document. Ask

them to send a clearer copy of the document.

LSome paper has instructions recommending

which side to print on. Try turning the paper

over.

LYou may have used paper with a cotton

and/or fiber content that is over 20%, such as

letterhead or resume paper.

LThe remaining toner is low. Replace the toner

cartridge (page 56).

LWe recommend you replace the drum unit

every fourth time you replace the toner

cartridge (page 56). To check the drum life

and quality, please print the printer test list

(page 66).

LThe toner save mode is ON (feature #79,

page 49).

The other party complains that they cannot

send a document.

LThe memory is full of received documents

due to a lack of recording paper or a

recording paper jam. Install paper (page 13)

or clear the jammed paper (page 58).

LThe unit is not in FAX ONLY mode. Press

{AUTO ANSWER} repeatedly to turn ON the

AUTO ANSWER light.

I cannot select the desired receiving mode.

LIf you want to set FAX ONLY mode:

–press {AUTO ANSWER} repeatedly to

turn ON the AUTO ANSWER light.

LIf you want to set TEL mode:

–press {AUTO ANSWER} repeatedly to

turn OFF the AUTO ANSWER light.

LThe Distinctive Ring of feature #31 is

activated (page 42).

8.3.5 Copying

The unit will not make a copy.

LYou cannot make a copy during

programming. Make the copy after

programming.

A black line, a white line or smudge appears

on the copied document.

LThe glass or rollers are dirty with correction

fluid, etc. Clean them (page 61). Please do

not insert the document before correction

fluid has dried completely.

The printing quality is poor.

LSome paper has instructions recommending

which side to print on. Try turning the paper

over.

ABC

Original Copy

FL541.book Page 54 Wednesday, August 27, 2003 7:07 PM

Contents

Main High Speed Laser Fax and Copier Operating Instructions FL541.PDF Page 1 Wednesday, August 27, 2003 7:07 PM 1-800-HELP-FAX (1-800-435-7329) consumerproducts@panasonic.com www.panasonic.com Page Location of controls Page Safety Instructions 3 Important safety instructions SAVE THESE INSTRUCTIONS INSTALLATION: WARNING: Safety Instructions 4 OTHER INFORMATION: CAUTION: Laser radiation 1. Introduction and Installation Accessories Finding the Controls Installation 2. Preparation 9. Caller IQ Feature 10.General Information 11.Index 1.1 Included accessories 1.2 Accessory information 1.2.1 Available accessories 1.3 Description of buttons 1.4 Overview 10 1.5 Toner cartridge and drum unit 1 2 3 4 11 6 7 8 9 1.6 Paper tray 1.7 Paper stacker 13 1.8 Document stacker 1.9 Handset cord 1.10 Recording paper 1 14 2 To use A4 size paper 2.1 Selecting the way to use your fax machine ( ) 2.1.1 Connections Connect to LINE. Telephone line cord ( ) 2.2 Case 1: FAX ONLY 2.2.1 Your situation 2.2.3 Connections for Case 1 2.2.2 Telephone wiring image in 2.2.4 How to setup 2.3 Case 2a: Distinctive Ring (1 phone line with 2 or more phone numbers) 2.3.1 Your situation 2.3.2 Telephone wiring image in 2.3.3 Connections for Case 2a 2.3.4 How to setup 2.3.5 How to receive calls If you subscribe for three or more phone numbers in a single telephone line 19 2.4 Case 2b: Distinctive Ring (using with voice mail service) 2.4.1 Your situation 2.4.2 Telephone wiring image in 2.4.3 Connections for Case 2b 2.4.4 How to setup 2.4.5 How to receive calls If you subscribe for three or more phone numbers in a single telephone line 21 2.5 Case 3: EXT. TAM (External Telephone Answering Machine) 2.5.1 Your situation 2.5.3 Connections for Case 3 2.5.2 Telephone wiring image in 2.5.4 How to setup 22 Receiving a voice message and fax document in one call If the answering machine is turned OFF With the fax machine 2.6 Case 4: TEL ONLY 2.6.1 Your situation 2.6.3 Connections for Case 4 2.6.2 Telephone wiring image in 2.6.4 How to setup Page 2.7 Case 5: FAX with PC MODEM (one phone number) 2.7.1 Your situation 2.7.2 Telephone wiring image in 2.7.3 Connections for Case 5 26 2.7.4 How to setup {SET}{A}{B} 1 2 2.7.5 How to receive calls 2.8 Help function {SET}{A}{B} 1 2 2.9 Adjusting volume 2.9.1 Ringer volume 2.10 Date and time 2 4 5 7 2.11 Your logo {<}{>}{A}{B} To select characters with the dial keypad 2 4 2.12 Your fax number 2 4 6 To delete a number 3.1 Storing names and telephone numbers into one-touch dial {DIRECTORY PROGRAM} {STOP} 7 2 3.3 Editing a stored entry 2 4 5 7 3.6 Caller ID service 3.6.1 How Caller ID is displayed To confirm caller information using the Caller ID list 3.7 Viewing and calling back using caller 2 3.8 Printing the Caller ID list 1 2 3.9 Erasing caller 3.9.1 Erasing all caller information Page 36 4.1 Sending a fax manually {MONITOR} {REDIAL/PAUSE} {RESOLUTION} {QUICK SCAN START} 4.2 Documents you can send 4.3 Sending a fax using one touch dial and navigator directory 1 4 mm 38 4.4 Broadcast transmission 4.4.1 Programming entries into the broadcast memory 2 4 5 4.5 Receiving a fax manually (AUTO ANSWER OFF) 4.5.1 Activating TEL mode 40 To stop receiving Extension telephone 4.6 Receiving a fax automatically (AUTO ANSWER ON) ON 4.6.1 Activating FAX ONLY mode 1 2 4.7.1 Activating the junk fax prohibitor 1 2 3 4.7.2 Programming undesired callers 1 5.1 Distinctive Ring service from your phone company {A}{B} 5 5.2 Using two or more phone numbers in a single telephone line 5.2.1 Activating the Distinctive Ring feature 5.4 Programming the ring pattern assigned for fax 6. Copy 44 6.1 Making a copy {RESOLUTION} 1 2 3 6. Copy 45 46 7.1 Programming {<}{>}{A}{B} 7.1.1 Programming basic features 2 3 7.3 Advanced features Page 49 7.4 Direct commands for programming features 2 3 5 Program code and direct command key Page 8.1 Error messages Reports 8.2 Error messages Display 52 8.3 When a function does not work, check here 8.3.1 Initial settings 8.3.2 General 8.3.3 Fax sending 54 8.3.4 Fax receiving 8.3.5 Copying ABC 8.3.6 Using an answering machine 8.3.7 If a power failure occurs 56 8.4 Replacing the toner cartridge and the drum unit 1 2 3 4 57 5 6 7 8 8.5 Recording paper jam 8.5.1 When the recording paper has jammed in the unit 59 1 2 60 3 8.6 Document jams - sending 1 61 2 3 8.7 Cleaning the inside of the unit 1 2 Page Page 9. Caller IQ Feature 64 9.1 openLCR service for the Caller IQ feature 9.2 To turn the Caller IQ ON / OFF FLASH/LIGHT/OFF 2 3 9.3 Updating the rate table (downloading the rate table) 9.4 Downloading 2 4 9.5 Viewing information 2 10.1 Reference lists and reports 1 2 3 4 10.2 Technical data about this product Paper specifications Note for recording paper: Toner life Drum life 10.3 FCC and Other Information CAUTION: NOTE: Page 10.4 Limited Warranty Panasonic Facsimile Product Limited Warranty FAX categories Parts Labor Laser Facsimile Thermal Transfer Facsimile 6 Months 1 (one) Year 6 Months 1 (one) Year Page 10.5 Customer Services directory 11. Index 75 11.1 Index # A B C 11. Index 76 S T V Page Page Page Free peace of mind, direct from Panasonic NO EXTRA COST P DVANTAGE A