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Polycom 3725-63211-002 manual Audio Tips, Document Camera Tips

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Audio Tips

Conducting Successful Meetings

Audio Tips

Polycom’s superior audio and digital Ceiling Microphone Arrays are extremely sensitive. Keep in mind that they will pick up all sound in the room, even gentle noises and whispers — and even if you are not in camera range.

Other helpful audio tips you should consider include:

•When speaking, you do not have to direct your speech to a certain location or speak louder than normal. Simply speak in your normal tone of voice.

•As in any meeting, you should refrain from sidebar conversations. These can be distracting, especially in multipoint meetings where participants at a number of sites are present.

•Whenever you are in an RPX suite or an OTX room, remember that the microphones may be on. If you want to have a private conversation, check that the microphones are muted.

Document Camera Tips

If your room is equipped with an optional document camera, you may find these tips helpful:

•If your room does not have a whiteboard, you can annotate on a document that you display using your document camera.

•When writing on a document, use a black marker or a dark pen so that your notations show more clearly.

•For an RPX suite, if you are right-handed and are planning to use the document camera, sit at the seat marked in red on the following illustration. Additionally, you may not want anyone to sit at the seat marked in blue so that you have more room to use the document camera.

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Polycom 3725-63211-002 manual Audio Tips, Document Camera Tips

Contents

Software Version 3.0.3 October 2011 3725-63211-002/A Polycom Immersive Telepresence ITP User’s GuidePatent Information Trademark InformationAbout this Guide Polycom Immersive Telepresence ITP User’s Guide iv 2 Using the Polycom Touch Control Contents1 Introducing the Polycom ITP Systems 4 Conducting Successful Meetings 3 Viewing People and ContentPolycom Immersive Telepresence ITP User’s Guide List of Figures Figure 3-4 Laptop Button on the Show Content Screen in an RPX Suite Figure 1-1 Polycom RPX 418M Suite Introducing the Polycom ITP SystemsFigure 1-2 Polycom OTX 300 System Key Features and Benefits of the Polycom RPX Solutions Key Features and BenefitsEasy content FeatureBenefit Benefit Key Features and Benefits of the Polycom OTX SystemsFeature FeatureBenefit FeatureBenefit Key Features and Benefits of the Polycom TPX HD SystemThe key features and benefits of the Polycom TPX HD system include FeatureBenefit FeatureUsing the Polycom Touch Control 3 Select Touch Control Power Powering the Polycom Touch Control On and OffAccessing the Home Screen User SettingsFrom page two of the Home screen, you can From page three of the Home screen, you can Understanding the Polycom Touch Control Indicators Figure 2-7 Call Screen In an OTX 300 Call Figure 2-6 Call Participants ScreenFigure 2-8 OTX 300 Close Up View and Wide Shot View Screen Using the Polycom Touch ControlFigure 2-9 Keypad Screen In a Call Answering a Call Calling and AnsweringCalling by Entering a Name or Number Placing a CallFigure 2-12 Alphanumeric Keyboard Screen Not in a Call Calling by Entering a SIP Address2 Touch Keyboard Figure 2-11 Keypad Screen Not in a CallTo call from the Favorites screen Calling from the Favorites ScreenPlace a Call, and then Calling from the Directorytouch Directory Selecting Sites Using Meeting Composer Making Calls Using Meeting ComposerEnding a Call Audio Only Call appears Selecting a Site Using Manual DialParticipants Figure 2-17 Keypad Screen Using Meeting Composer With ParticipantsTo select a site using Favorites Selecting a Site Using FavoritesSelecting a Site Using the Directory touch Directory To select a site using the DirectoryFigure 2-21 Directory Screen Using Meeting Composer Place a Call, and thenPage To place a call using Meeting Composer Placing a Call Using Meeting ComposerTo end the call with all participants, touch Ending a Call Using Meeting ComposerHang Up To use the calendar Using the CalendarFigure 2-27 Calendar Details Screen Muting the Microphones Adjusting the VolumeAdjusting the Volume at Your Site Adjusting the Polycom Touch Control VolumeGetting Help Understanding Error MessagesCalling the Help Desk To call the help desk Help DeskViewing People Viewing People and Contentcall Viewing People in an RPX SuiteIf you make aThis is what you will see in your RPX If youmake a callThis is what you will see in your RPX If youmake a callThis is what you will see in your RPX If youmake a callcall Viewing People in an OTX or TPX RoomIf you make aThis is what you will see in your OTX If youmake a call43 image Left side ofOTX room OTX roomFigure 3-3 Content on Three Displays in an OTX 300 Room Viewing ContentAccessing the Content Monitors in OTX 300 Rooms Accessing the Content MonitorsAccessing the Content Monitors in RPX Suites Accessing the Content Monitors in OTX RoomsAccessing the Content Monitors in Standard OTX 100 Rooms Using a Laptop in the RoomAccessing the Content Monitor in OTX 100 Compact Rooms To view content using a laptop in the room To view content using a laptop with People+Content IP Using a Laptop with People+Content IP5 Click Connect 6 Do one of the following » Touch Stop to stop sharing content 2 Place the content on your document camera, and then touch Using a Document CameraShow Content 1 From the Home screen, touchProjected Light Area for 22” x 26” Here Projected Light Area Dark RoomMinimum Projected Area Approx. 1.5” x 1.75” Projected Light Area for 8.5” x 11” HereStop to stop sharing content Using an Integrated PC RPX Suites Only5 Touch To show content from a USB drive using a Polycom Touch Control Using a USB DriveShow Content 5 Touch a file to view it To add annotations to the content Polycom Immersive Telepresence ITP User’s Guide 3-22 RPX Suites Conducting Successful MeetingsMeeting Tips Video TipsParticipant is looking here OTX RoomsTPX Rooms Participant should be looking hereDocument Camera Tips Audio TipsMeeting Coordinator Tips Reserving a Polycom ITP RoomHelp Desk To request a reservationPolycom Immersive Telepresence ITP User’s Guide 4-6 Page Polycom Worldwide Headquarters