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Polycom 3725-63211-002, A manual To request a reservation, Help Desk

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To request a reservation:

Conducting Successful Meetings

•If you want to schedule a conference with a video conferencing site that that does not have Polycom RPX or OTX equipment, your system administrator or the VNOC must ensure that the site’s equipment is compatible with the equipment in the RPX suite or the OTX room.

The following steps provide a general guideline for requesting a reservation. Your organization’s protocol may require you to veer slightly from these steps or to perform additional steps.

To request a reservation:

1Some organizations have reservation forms used to collect the information needed to schedule and set up telepresence conferences. If your organization has one of these forms, fill it out before you proceed to step 2.

2Do one of the following:

—Touch Call for Help from the Polycom Touch Control Home screen or touch Help Desk from any dialing screen, and then touch

Help Desk.

—If you have VNOC services, call the VNOC directly using the phone number or email address provided by your organization.

3Schedule your reservation with the Help Desk or the VNOC operator. Typically, the operator will then:

—Ensure that all the other sites in your telepresence conference have the same reservation.

—Email a confirmation of the reservation to you and the contacts at the other sites.

4–5

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Polycom 3725-63211-002, A manual To request a reservation, Help Desk

Contents

Software Version 3.0.3 October 2011 3725-63211-002/A Polycom Immersive Telepresence ITP User’s GuidePatent Information Trademark InformationAbout this Guide Polycom Immersive Telepresence ITP User’s Guide iv Contents 2 Using the Polycom Touch Control1 Introducing the Polycom ITP Systems 3 Viewing People and Content 4 Conducting Successful MeetingsPolycom Immersive Telepresence ITP User’s Guide List of Figures Figure 3-4 Laptop Button on the Show Content Screen in an RPX Suite Figure 1-1 Polycom RPX 418M Suite Introducing the Polycom ITP SystemsFigure 1-2 Polycom OTX 300 System Key Features and Benefits of the Polycom RPX Solutions Key Features and BenefitsFeature Easy contentBenefit Feature Key Features and Benefits of the Polycom OTX SystemsFeature BenefitBenefit FeatureThe key features and benefits of the Polycom TPX HD system include Key Features and Benefits of the Polycom TPX HD SystemFeature BenefitBenefit FeatureUsing the Polycom Touch Control Accessing the Home Screen Powering the Polycom Touch Control On and OffUser Settings 3 Select Touch Control PowerFrom page two of the Home screen, you can From page three of the Home screen, you can Understanding the Polycom Touch Control Indicators Figure 2-7 Call Screen In an OTX 300 Call Figure 2-6 Call Participants ScreenUsing the Polycom Touch Control Figure 2-8 OTX 300 Close Up View and Wide Shot View ScreenFigure 2-9 Keypad Screen In a Call Answering a Call Calling and AnsweringCalling by Entering a Name or Number Placing a Call2 Touch Keyboard Calling by Entering a SIP AddressFigure 2-11 Keypad Screen Not in a Call Figure 2-12 Alphanumeric Keyboard Screen Not in a CallTo call from the Favorites screen Calling from the Favorites ScreenCalling from the Directory Place a Call, and thentouch Directory Making Calls Using Meeting Composer Selecting Sites Using Meeting ComposerEnding a Call Audio Only Call appears Selecting a Site Using Manual DialParticipants Figure 2-17 Keypad Screen Using Meeting Composer With ParticipantsTo select a site using Favorites Selecting a Site Using FavoritesSelecting a Site Using the Directory Figure 2-21 Directory Screen Using Meeting Composer To select a site using the DirectoryPlace a Call, and then touch DirectoryPage To place a call using Meeting Composer Placing a Call Using Meeting ComposerEnding a Call Using Meeting Composer To end the call with all participants, touchHang Up To use the calendar Using the CalendarFigure 2-27 Calendar Details Screen Adjusting the Volume at Your Site Adjusting the VolumeAdjusting the Polycom Touch Control Volume Muting the MicrophonesUnderstanding Error Messages Getting HelpCalling the Help Desk To call the help desk Help DeskViewing People Viewing People and ContentIf you Viewing People in an RPX Suitemake a callmake a If youcall This is what you will see in your RPXmake a If youcall This is what you will see in your RPXmake a If youcall This is what you will see in your RPXIf you Viewing People in an OTX or TPX Roommake a callmake a If youcall This is what you will see in your OTXOTX room Left side ofOTX room 43 imageFigure 3-3 Content on Three Displays in an OTX 300 Room Viewing ContentAccessing the Content Monitors in RPX Suites Accessing the Content MonitorsAccessing the Content Monitors in OTX Rooms Accessing the Content Monitors in OTX 300 RoomsUsing a Laptop in the Room Accessing the Content Monitors in Standard OTX 100 RoomsAccessing the Content Monitor in OTX 100 Compact Rooms To view content using a laptop in the room To view content using a laptop with People+Content IP Using a Laptop with People+Content IP5 Click Connect 6 Do one of the following » Touch Stop to stop sharing content Show Content Using a Document Camera1 From the Home screen, touch 2 Place the content on your document camera, and then touchMinimum Projected Area Approx. 1.5” x 1.75” Projected Light Area Dark Roomfor 8.5” x 11” Here Projected Light Area for 22” x 26” Here Projected Light AreaUsing an Integrated PC RPX Suites Only Stop to stop sharing content5 Touch Using a USB Drive To show content from a USB drive using a Polycom Touch ControlShow Content 5 Touch a file to view it To add annotations to the content Polycom Immersive Telepresence ITP User’s Guide 3-22 Meeting Tips Conducting Successful MeetingsVideo Tips RPX SuitesTPX Rooms OTX RoomsParticipant should be looking here Participant is looking hereDocument Camera Tips Audio TipsMeeting Coordinator Tips Reserving a Polycom ITP RoomHelp Desk To request a reservationPolycom Immersive Telepresence ITP User’s Guide 4-6 Page Polycom Worldwide Headquarters