Polycom DOC2560A manual Starting a Conference, Start a Reservation, 3-15

Polycom RMX 1500/2000/4000 Getting Started Guide

Starting a Conference

There are several ways to start a conference:

•Clicking the New Conference button in the Conferences pane. For more information, see "Starting a Conference from the Conferences Pane” on page 3-16.

•Dialing in to a Meeting Room.

—A Meeting Room is a conference that is saved on the MCU. It remains in passive mode until it is activated by the first participant, or the meeting organizer, dialing in.

For more information about Meeting Rooms, see the RMX 1500/2000/ 4000 Administrator’s Guide, "Meeting Rooms” on page 3-1.

•Dialing in to an Ad Hoc Entry Queue which is used as the access point to the MCU.

For a detailed description of Ad Hoc Entry Queues, see the RMX 1500/2000/4000 Administrator’s Guide, "Entry Queues” on page 4-1.

•Start a Reservation:

—If the Start Time of the Reservation is past due the conference becomes ongoing immediately.

—If the Start Time of the Reservation is in the future the conference becomes ongoing, at the specified time on the specified date.

For more information, see "Starting a Reservation” on page 3-27.

•Start any Conference Template saved in the Conference Templates list.

For more information, see "Starting an Ongoing Conference From a Template” on page 3-29.

•Clicking on the link included in a Microsoft Outlook Polycom Meeting Invitation or by manually dialing the numbers displayed in the invitation using the endpoint's numeric input device.

•Attendees that have received an invitation to a Polycom Meeting via the Polycom Conferencing Add-in for Microsoft Outlook can start a conference by being the first invited attendee to click on a link in the Meeting Invitation displayed on his/her workstation or calendaring enabled endpoint, or manually dial in to the meeting using the Polycom Conference information included in the Meeting Invitation.

For more information see the RMX 1500/2000/4000 Administrator’s Guide, "Polycom Conferencing for Microsoft Outlook®” on page 9-1.

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