Psion Teklogix 32M/64M, netBook manual Sorting entries, Customising Data, Finding an entry

Sorting entries

Entries are listed in the order you add them. To sort them into alphabetical order, tap the Sort button on the toolbar or select the command from the Tools menu. You can sort by any label and can also set the number of the labels to sort by, if you wish to sort by more than one label.

For example, in a database where you keep lists of your CDs, you could sort using the ‘Artist’ label, or the ‘Title’. Or, you may wish to sort using both labels, ‘Artist’, then ‘Title’.

Note: See ‘Customising the database’ for more about setting up a database with different labels.

Customising Data

To change the order of the labels in the Card view, and the columns in the List view, and change the way the labels are displayed:

1.Select the Label preferences or Column preferences command from the Tools menu.

2.Tap the label or column , or press the Spacebar to tick the label(s) or column(s) you wish to change, then use:

∙the Move up or Move down buttons to move them to a new position with respect to the other labels or columns.

∙the Hide/Show button to “hide” the label or column so that its information will not appear in the Card view or List view. You may wish to do this if the information is confidential and you do not wish the information to appear on screen in the Data views. Even if a label or column is hidden, you can still view and edit its information when you add or edit an entry.

∙the Font button to change the font size or type, or apply other formatting to the text.

You can also use the View preferences command in the Card view or List view to control how each view looks.

Finding an entry

You can find a particular entry, or a number of entries, simply by typing the text or characters that you want to find into the ‘Find:’ box. You can do this in either view.

∙Start typing some text that you know is included in the entry you wish to find. Press Enter to display all the entries which contain the text.

Note: The information next to every label is searched, so you can find an entry by typing text that is beside a “hidden” label.

You may prefer to limit the labels that are searched, to make finding entries quicker:

∙Select the Find by label command from the Tools menu, and tick the label(s) you want to use for searching. Add or remove a tick by pressing the Spacebar or by tapping the label with the pen.

Changing or deleting entries

To change the contents of an entry:

1.Select the entry by displaying it in the Card view, or by highlighting the line for the entry in the List view.

2.Tap the Edit entry button or select the command from the Edit menu.

3.Change the information as required, and press the Save button to save your changes.

To delete an entry:

1.Select the entry as described above.

2.Select the Delete entry command from the Edit menu.

Note: If you delete an entry by mistake, you can undo the damage by selecting the Undo delete command from the Edit menu.

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