Psion Teklogix netBook, 32M/64M manual Saving Word files, How the page looks, Breaks

Saving Word files

When you edit a Word file you are actually working on a copy of the file stored in memory. When you close Word this file is automatically saved to disk. If you do not specify a filename it will be called Word, and subsequent files will be saved as Word(01), Word(02), and so on. To save a file using a different name, or in a different folder, select the Save as command from the More commands on the File menu.

To create a new Word file, use the command on the File menu and enter a filename and folder. The current file is closed and automatically saved.

You can undo all changes since the last “save” using the Revert to saved command on the File menu. This will re-open the most recently saved version of the file.

Note: If you password-protect a file, it is immediately saved as “password-protected”. If you revert to saved, you will need to enter the password for the file.

How the page looks

When you create a new file, Word uses standard page settings to control how your text will appear when printed. To change the page setup for the current document, select the Page setup command from the Printing commands on the File menu; adjust the paper size, orientation and margins as appropriate.

Page breaks

Word automatically fits text to the paper size and continues on to another page where necessary. If you want to have more control over where new pages start, you can insert your own page breaks and set page breaking options for individual paragraphs.

Word 43

∙To start a new page, place the cursor at the desired point and select the Page break command from the Insert menu, or hold down Ctrl and press Enter.

To define how Word prints a specific paragraph, place the cursor in the relevant paragraph, or highlight several paragraphs, then select the Line spacing command from the Paragraph menu. You can select from the following:

∙‘Keep together’ to prevent a page break within the paragraph.

∙‘Keep with next’ to ensure that a paragraph always appears on the same page as the paragraph that follows it.

∙‘Start new page’ to ensure that a paragraph will always appear at the top of a new page.

∙‘Allow as widow/orphan’ to let a single line at the beginning or end of the paragraph appear on a separate page from the remainder of the paragraph.

You can display where page breaks will occur in a file by selecting the Paginate command from the Tools menu. The position of each page break is then shown with a dotted line. Note that the dotted lines are not automatically updated if you edit the document further, so you will need to select the Paginate command again if you wish to repaginate and update the position of the dotted lines.

Headers, footers & page numbers

Headers and footers are pieces of text (e.g. page numbers or a chapter title) which appear at the top and bottom of each page of a printed file. To add a header or footer, select the Page setup command from the Printing commands on the File menu, and select the Header or Footer page in the dialog. Enter your text in the box and format it as desired.