Configuring group email numbers

1Enter your machine’s IP address as the URL in a browser and click Go to access the web site of your machine.

2Click Machine Settings and Group Address Book.

3Click Add.

4Select a group number and enter the group name you want.

5Select speed email numbers that will be included in the group.

6Click Apply.

Using Address Book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an email, enter the speed email number at which you stored the address you want.

•For a one-digit speed email location, press and hold the corresponding digit button from the number keypad.

•For a two- or three-digit speed email location, press the first digit button(s) and then hold down the last digit button.

You can also press the speed buttons at which you stored the address you want.

You can also search through memory for an entry by pressing Address Book. See page 8.6.

Group email numbers

To use a group email entry, you need to search for and select it from memory.

When you are prompted to enter a destination address while sending an email, press Address Book. See page 8.6.

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either scan from A to Z sequentially or search by entering the first letters of the name associated with the address.

Searching sequentially through memory

1If necessary, press Scan/Email.

2Press Address Book until Search&Send appears on the bottom line of the display and press OK.

3Press the Scroll buttons until the number category you want appears and press OK.

4Press OK when All appears.

5Press the Scroll buttons until the name and address you want appears. You can search upwards or downwards through the entire memory in alphabetical order.

Searching with a particular first letter

1If necessary press Scan/Email.

2Press Address Book until Search&Send appears on the bottom line of the display and press OK.

3Press the Scroll buttons until the number category you want appears and press OK.

4Press the Scroll buttons until ID appears and press OK.

5Enter the first few letters of the name you want and press OK.

6Press the Scroll buttons until the name you want appears and press OK.

Printing Address Book

You can check your Address Book settings by printing a list.

1Press Address Book until Print appears on the bottom line of the display.

2Press OK. A list showing your speed button settings, and the speed/ group email entries print out.

8.6 <Scanning>