Ricoh Printer 91

operating systems 4.1 TCP/IP 4.1

n-up (multiple pages per sheet) copying 6.2

O

originals

jam, clear 14.1 loading 5.1

output location, select 5.8 output tray 5.8

P

paper guidelines 5.4 paper jam, clear

duplex area 14.5

fuser area or around toner cartridge 14.3

multi-purpose tray 14.3 optional tray 2 14.3 paper exit area 14.4 tray 1 14.2

paper level indicator 5.5 paper load

multi-purpose tray 5.7 tray 1/optional tray 2 5.5

paper size setting 5.8 specifications 5.3

paper tray, set copy 6.1 fax 9.3

paper type setting 5.8 specifications 5.3

Phone Book

group dial numbers 10.4 speed buttons 10.3 speed dial numbers 10.3

poster, special copy 6.3 PostScript problems 14.18 power save mode 2.4

print quality problems, solve 14.13 printing

reports 13.1

USB memory 11.2 priority fax 9.7 problem, solve

copying 14.15

error messages 14.7 faxing 14.17 Macintosh 14.18 paper feeding 14.11

PostScript errors 14.18 printing 14.11 printing quality 14.13 ScanClair Type 104 14.17 scanning 14.16 Windows 14.18

R

rear cover, use 5.9 receiving a fax

in Ans/Fax mode 9.4 in DRPD mode 9.4 in Fax mode 9.4

in Secure Receiving mode 9.5 in Tel mode 9.4

in the memory 9.6 receiving modes 9.3 redialing

automatically 9.3 manually 9.3

replacing

toner cartridge 13.5 replacing, toner cartridge 13.6 reports, print 13.1

ringer 2.3

S

scan power save mode 2.4 ScanClair Type 104 program adding scanners 8.2

problems 14.17 scanner glass

cleaning 13.3

loading documents 5.1 scanning

default setting, change 8.5 scan settings 8.5

to application 8.1 to email 8.4

to FTP server 8.4

to network computer 8.3 to SMB server 8.5 USB flash memory 11.1

secure receiving mode 9.5 sending a fax

automatically 9.2 manually 9.2

sounds, set 2.3 speaker sound 2.3 speaker volume 2.3 special copy features 6.2

special print media, guidelines 5.4

specifications facsimile 16.2 general 16.1 paper 5.3 printer 16.1

scanner and copier 16.2 speed buttons, set 10.3 speed dial numbers, set 10.3 Status LED 1.4

supplies

order information 12.1 system requirements

Macintosh 3.2

T

Tel mode, receiving mode 9.4 toner cartridge

cleaning 13.5 maintaining 13.3 redistributing 13.4 replacing 13.5, 13.6

toner save mode, use 2.4

U

USB flash memory data backup 11.3 managing 11.3 printing 11.2 scanning 11.1

V

volume, adjust ringer 2.3 speaker 2.3

W

Windows problems 14.18

2

Contents

Page Page 1. Introduction 2. System setup 3. Software overview 4. Network setup 5. Loading originals and print media Basic printing Scanning Faxing 10. Fax setup 11. Using USB flash memory 13. Maintenance 14. Troubleshooting Installing accessories Specifications Index Safety Information Power Supply Ozone Safety For Fax or Telephone Laser Safety: Caution: Positions of Labels and Hallmarks for WARNING and CAUTION Labels CE Marking Traceability Information (For EU Countries Only) User Information on Electrical & Electronic Equipment ENERGY STAR® Program NOTICE Page 1 Introduction Special features Printer overview Control panel overview Understanding the Status LED Finding more information Selecting a location 2 System setup Menu overview Changing the display language Setting the date and time Changing the default mode Setting sounds Entering characters using the number keypad Using the save modes Setting print job timeout 3 Software overview Supplied software Printer driver features System requirements 4 Network setup Introduction Supported operating systems Configuring TCP/IP Configuring EtherTalk Setting Ethernet speed Restoring the network configuration Printing a network configuration page 5 Loading originals and print media Loading originals Selecting print media Supported print media types and sizes Media sizes supported in each mode Guidelines for selecting and storing print media Loading paper Page In the multi-purposetray Setting the paper size and type Selecting an output location Printing to the rear cover 6 Copying Copying Changing the settings for each copy Changing the default copy settings Using special copy features ID card copying Poster copying Copying on both sides of paper Setting copy timeout 7 Basic printing Printing a document Canceling a print job 8 Scanning Scanning basics Scanning to an application using a local connection Scanning using a network connection Scanning to a network client Scanning to Email Scanning to an FTP server Changing the settings for each scan job Changing the default scan settings Setting up Address Book Configuring group email numbers Using Address Book entries Searching Address Book for an entry Printing Address Book 9 Faxing Setting the fax header Adjusting the document settings Sending a fax automatically Sending a fax manually Confirming a transmission Automatic redialing Redialing the last number Changing receiving modes Receiving automatically in Fax mode Receiving manually in Tel mode Receiving manually using an extension telephone Receiving automatically in Ans/Fax mode Receiving in secure receiving mode Receiving faxes in memory Printing received faxes on both sides of paper Sending a fax to multiple destinations Sending a delayed fax Sending a priority fax Forwarding faxes 10 Fax setup Changing the fax setup options Changing the default document settings Printing sent fax report automatically Change the dial tone detection settings Setting up Phone Book Group dial numbers Searching Phone Book for an entry Deleting a Phone Book entry Printing Phone Book 11 Using USB flash memory About USB memory Plugging in a USB memory device Scanning to a USB memory device Printing from a USB memory device Backing up data Managing USB memory Formatting a USB memory device Viewing the USB memory status 12 Supplies and accessories Toner cartridges Accessories 13 Maintenance Printing reports Cleaning your machine Maintaining the toner cartridge Redistributing toner Replacing the toner cartridge Cleaning the drum Managing your machine from the website Checking the machine’s serial number 14 Troubleshooting Clearing document jams Clearing paper jams In the optional tray In the fuser area or around the toner cartridge In the paper exit area In the duplex unit area Tips for avoiding paper jams Understanding display messages Page Page Toner cartridge-relatedmessages Solving other problems Page Printing quality problems Page Copying problems Scanning problems ScanClair problems Fax problems Common Windows problems Common PostScript problems Common Macintosh problems 15 Installing accessories Precautions when installing accessories Installing a memory DIMM Activating the added memory in the PS printer properties 16 Specifications General specifications Printer specifications Scanner and copier specifications Facsimile specifications Numerics Page Page SOFTWARE SECTION Chapter 1: Installing Printer Software in Windows Chapter 2: Basic Printing Chapter 3: Advanced Printing Chapter 4: Using Windows PostScript Driver Chapter 5: Sharing the Printer Locally Chapter 6: Using Utility Applications Scanning Chapter 8: Using Your Printer with a Macintosh 1 Installing Printer Software in Windows Page Page Installing Software for Network Printing Page Page Reinstalling Printer Software Removing Printer Software 2 Basic Printing Printing to a file (PRN) Printer Settings Layout Tab Paper Tab Graphics Tab Extras Tab About Tab Printer Tab Using a Favorite Setting Using Help 3 Advanced Printing Printing Posters Printing Booklets Printing on Both Sides of Paper Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Using Watermarks Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark Using Overlays What is an Overlay Using a Page Overlay Creating a New Page Overlay Deleting a Page Overlay 4 Using Windows PostScript Driver 5 Sharing the Printer Locally 6 Using Utility Applications 7 Scanning Using SmarThru Scanning Process with TWAIN- enabled Software Scanning Using the WIA Driver Windows XP Windows Vista Page 8 Using Your Printer with a Macintosh Scan driver Setting Up the Printer For a Network-connected For a USB-connected Printing Printing a Document Changing Printer Settings Printing Multiple Pages on One Sheet of Paper Duplex Printing INDEX Page MFP: Laser