Using the, Answering Machine | Sharp UX-460 instruction

Using the

Chapter 2	Using the
	Answering Machine

The UX-460’s built-in answering machine allows you to receive both voice messages and fax transmissions while you are out.

To use the answering machine, record an outgoing message and then set the reception mode to TAD when you go out.

Answering	Machine
2.

Recording an Outgoing Message

The outgoing message (OGM) is the greeting that the machine plays after answering a call to inform callers that they can leave a message or send a fax.

Example:

"Hello. You’ve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

1 Press these keys:

FUNCTION

0

The display will show:

T.A.D. SETTINGS

2 Press the # key.

The display will show:

OGM RECORDING

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Sharp UX-460 operation manual Using the, Answering Machine, Recording an Outgoing Message

Contents

1. Installation 2. Using the Answering Machine 3. Sending Documents 7. Special Functions 8. Option Settings 9. Printing Reports and Lists10. Maintenance 11. Troubleshooting UX-460 FOR YOUR RECORDS ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF Introduction Replacement rollHorizontal Vertical Automatic feeding Manual feeding Important safety information ∙ Use caution when installing or modifying telephone lines Table of Contents InstallationUsing the Answering Machine Sending Documents Special Functions Unpacking Checklist Installation1. Installation Chapter A Look at the Operation Panel 1 SPEED DIAL key2 REDIAL key 3 REPEAT key 6 RECEPTION MODE key 16 DELETE key 17 STOP key18 START/MEMORY key 19 COPY/HELP key Connections Points to keep in mind when setting upAbout condensation Handset Connect the handset as shown and place it on the handset rest Power cord Plug the power cord into a 120 V, 60 Hz, grounded 3-prong AC outlet Option Settings Telephone line cordComments Trays Extension phone optional 1 Remove the seal covering the TEL. SET jack2 Connect the extension phone line to the TEL. SET jack Loading the Imaging Film If you are installing the imaging film for the first time, go to Step 4 Remove the used film from the cartridge5 Remove the four green gears from the used film DO NOT DISCARD THE FOUR GREEN GEARS 6 Remove the new roll of imaging film from its packaging 8 Insert the large gear into the large holder on the imaging film cartridge make sure it clicks into place, and then insert the small gear on the other end of the spool into its holder When to replace the imaging film Loading Printing Paper 1 or LETTER LEGAL 1 or Entering Your Name and Fax Number 3 keyFUNCTION key # key Example 7 Press the START/MEMORY key to save your name in memory Setting the Date and Time Setting the Date and Time START/MEMORY 1 or Daylight Saving Time Selecting the Reception Mode Setting the reception modeTAD mode Volume Adjustment Volume AdjustmentSpeaker DOWN key UP key 1 Lift the handset 2 Press the UP or DOWN key Ringer Using the Answering MachineRecording an Outgoing Message and then replace the handset Recording an Outgoing MessageGENERAL TRANSFER To listen to or erase an outgoing message Operating the Answering Machine Activating the answering machine Listening to received messages Using the REC/MEMO key Erasing received messages∙ Erasing all messages To erase all Date and time of ICMs Optional Answering Machine Settings Setting ICM time1 Press these keys Fax reception on TAD failure 1 or Calling Party Control detection OGM only mode Transfer Function Programming the transfer number Recording the transfer message Turning the Transfer function on and off Override Ringing Programming the override code Overriding the answering machine Remote Operations Remote code number Toll Saver Retrieving your messages operations ∙ Play new messages To listen to only your new messages, first stop∙ Erase a message To erase the ∙ Erase all messages To erase all of ∙ Repeat playback To listen to your messages again, press 7 and # Other remote operations Changing the fax reception modeRecording a new outgoing message Turning the Transfer function on or off Changing the transfer telephone number Recording a new transfer message Recording a Memo To turn off OGM only mode, press 1, 2, and # Chapter 3 SendingDocuments Transmittable DocumentsSize and weight Minimum size Minimum weight 5 mm 4 mm4 mm 5 mm Other restrictions Loading the Document Removing a document from the feeder 2 Remove the document3 Close the operation panel, making sure it clicks into place Resolution and Contrast Resolution settingsContrast settings 1 Load the documents Sending a Fax by Normal Dialing Using the REDIAL key Beep Sending a Fax by Automatic Dialing SPEED DIAL key SPEED DIAL keyRapid keys Storing fax and telephone numbers for Automatic Dialing Storing area codes and access codes Step 3 or A lithium battery keeps automatic dialing numbers in memory Clearing numbersMaking changes Rapid Key Dialing desired Speed Dialing START/MEMORY of the digits to access a special service or an outside line, press theDirect Keypad Dialing 2 Enter the number of the receiving Using the HOLD/SEARCH key HOLD SEARCH made Automatic redialing Using FAX Mode Receiving Documents Using TEL Mode Answering with the fax’s handset Answering with an extension phone 2 in 1 Print 1 or Reception Ratio Substitute Reception to Memory STOP Making Copies COPY/HELP 3 Press 1 MULTI COPY if you do not Copy Cut-off YES NO Making Telephone Calls Chain Dialing RedialMaking Telephone Calls Hold Special Functions Caller ID1 or How Caller ID operates CLEARExample Display messages Viewing the Caller ID listHOLD SEARCH To delete calls from the Caller ID list Priority Call Blocking voice calls Distinctive Ring 1 RING PATTERN 1 Two short rings TEL FAX Broadcasting 5 Press the START/MEMORY key. Transmission will begin Cover Sheet Selecting a header message optional 3 Select a message by entering a number from 1 to1 URGENT 2 IMPORTANT Batch Page Numbering ∙ If you need to cancel a batch number entry, remove the document from the feeder or press the STOP key Blocking Reception of Unwanted Faxes 5 5 1 2 3 Sending Documents From Memory full number If the memory becomes full Polling Requesting a Fax Transmission Requesting transmission 1 or Being polled polling standbyPolling security Storing and clearing fax numbers for polling permission Step 4 or Timer Operations Setting a timer operation To cancel an operation RESOLUTION Chapter 8 OptionSettings Setting 1 FINE RESOLUTION PRIORITY Setting 2 NUMBER OF RINGS TO ANSWER Setting 3 RECALL INTERVALSetting 4 RECALL TIMES Setting 5 TEL/FAX REMOTE NUMBER Setting 6 REMOTE RECEPTION SELECTFUNCTION Setting 7 TRANSACTION REPORT PRINT SELECT Setting 8 DIAL MODE Setting 9 DISTINCTIVE RING Setting 10 FAX SIGNAL RECEIVESetting 11 JUNK NUMBER CHECK Setting 12 POLLING Setting 13 CALLER ID Setting 14 AUTO COVER SHEET Setting 15 ACTIVITY REPORT AUTO PRINT OUTAUTO PRINT OUT Printing Reports and Lists Printing a listActivity Report Printing Reports and Lists Explanation of headings Timer List This list shows the timer operations that are currently setTelephone Number List Passcode List Option Setting ListThis list shows the current status of the option settings Anti Junk Number List Caller ID List TAD Program List Message List Print Setup List Transaction Report Maintenance Fax print headChapter10 10. Mainenance Maintenance 5 Wipe the print head and roller with denatured alcoholRoller Print head 6 Place the imaging film cartridge back in the print compartment The housing Scanning glass and rollers Chapter11 Troubleshooting Problems and SolutionsLine error Problem Dialing and transmission problems Problems and SolutionsSPEAKER key TEL. SET jack Reception and copying problems TEL. LINE jack, and not the TEL. SET jack The quality of copies is poor General problems Imaging Film and Loading Printing Paper inTransmittable Documents in Chapter Messages and Signals Display Messagessection, Clearing Paper Jams see Substitue Reception to Memory in Chapter 3. If Sending Documents from Memory in ChapterPrinting Paper in Chapter Audible signals See Using the HOLD/SEARCH key in Sending aRedialing in Sending a Fax by Automatic Dialing in Fax by Automatic Dialing in Chapter Clearing Paper Jams Clearing a jammed document Clearing jammed printing paper 4 Close the print compartment cover press down on both sides to make sure it clicks into place, and then close the operation panel Ordering parts Part distribution centers FCC Regulatory Information SHARP MATERIAL SAFETY DATA SHEETSection 1. Product Identification Section 2. Supplier’s Name and Address Section 6. Physical Chemical Characteristics Section 9. Precautions for Safe Handling and UseDate Issued Dec.22,1998 MSDS No. B-1006 Section 7. Fire and Explosion Data Index Index Timer List, 120 Timer operations, 109 Transaction Report Volume keys, 9TEL. LINE jack, 14 TEL. SET jack REMOTE OPERATION CARD Remote Operation Guide REMOTE COMMANDS ∙ PLAYBACK∙ FAX RECEPTION MODES ∙ TRANSFER FUNCTION LIMITED WARRANTY SHARP ELECTRONICS CORPORATION SHARP CORPORATION Sharp Plaza, Mahwah, New JerseySHARP ELECTRONICS CORPORATION