Lexmark X215 MFP manual Using special features, Phonebook, Creating a shortcut

Page 56

Using special features

The fax function includes some special features (phonebook, broadcast, and delay send) designed to make faxing a document faster and easier. You can access these special features on the machine operator panel or through the operator panel menus.

Phonebook

The phonebook is a directory of frequently used numbers that you can assign to specific keys for quick dialing when sending a fax. These programmed numbers are called shortcuts. You can assign multiple shortcuts into groups, so you can send the same fax to multiple numbers in a single job. Your printer can hold 100 shortcuts or groups at one time.

Creating a shortcut

1Press Phonebook until EDIT appears on the bottom line of the display, and then press Select.

2Press a scroll button until SHORTCUT appears on the bottom line of the display, and then press Select.

3Enter the shortcut location number on the numeric keypad, and then press Select. The location can be any number between 0 and 99.

4Using the keypad, enter the number that you want to store in the shortcut location, and then press Select.

5Using the alphanumeric feature of the keypad, enter an ID specific to the fax number. For example: BOB’S FAX MACHINE.

To use the alphanumeric feature of the keypad, press the number key that corresponds to the character that you want to use one or more times until the correct letter is displayed (for example, press the number 2 three times to enter the letter C). Then, press the right scroll button to move the cursor to the next space. Repeat until the name is entered.

Note: You can also enter special characters (+ - , . ‘ / * # &) by pressing the 0 (zero) key.

6Press Select.

7To return to the Ready prompt, press Stop/Clear.

Using special features

56

Image 56

Contents X215 MFP Edition April Contents Scanning Maintenance Contents Getting started Clearance spaceUnderstanding the parts Front viewRear view Understanding the partsUnpacking UnpackingUnpacking Installing the toner cartridge Installing the toner cartridgeInstalling the toner cartridge Connecting the cables Connecting the cablesPowering on the machine Powering on the machineUnderstanding the operator panel Understanding the operator panelChanging the display language Setting the date and timeSetting the date and time Setting the country Setting the countrySetting the station ID Setting the Power Saver mode Setting the Power Saver modeInstalling the drivers Installing softwareRemoving the drivers Removing the driversSelecting print materials Loading paper and changing paper sizeGuidelines for paper and specialty media Selecting print materialsSelecting print materials Loading the paper tray Loading the paper trayLoading the paper tray Triangle Paper full Paper empty Loading the manual bypass Loading the manual bypassSetting the paper type and size Using the paper trayUsing the manual bypass Setting the paper type and sizeSelecting an output location Front output trayRear output slot Selecting an output locationPrinting a document PrintingAccessing Print Properties Using your programUsing the Printers folder Accessing Print PropertiesFrom this tab You can change these settings Understanding the print settingsSaving favorite print settings Changing the direction information is printed on a Changing the paper sizePrinting multiple pages on one sheet of paper Scaling a documentFitting your document to a selected paper size Using watermarksUsing an existing watermark Deleting a watermark Creating a watermarkEditing a watermark Using overlays Creating an overlayUsing an overlay Deleting an overlayPrinting on both sides of the paper Accessing the printer driver Help Canceling a print jobUsing the operator panel Using the printer driverUsing the scanning bed CopyingUsing the scanning bed Using the ADF Using the ADFCustomizing settings ContentCustomizing settings DarknessNumber ScaleAdvanced Customizing default settings Customizing default settingsSetting the Timeout option Using the ADF Using the scanning bedCreating two-sided copies Creating two-sided copiesScanning a document or image ScanningSending a fax automatically FaxingSending a fax manually Sending a fax manuallyReceiving a fax automatically Receiving a fax automaticallyReceiving a fax manually Option Description ECM Using special features Using special featuresPhonebook Creating a shortcutEditing a group Editing a shortcutCreating a group Broadcast Delay sendUsing shortcuts and groups Canceling a pending job Clearing display messages Display Meaning SolutionsClearing display messages Report Content ReportsMaintenance Cleaning the machineCleaning the outside of the machine Cleaning the inside of the machine Cleaning the machineMaintaining the toner cartridge Cleaning the scan unitMaintaining the toner cartridge Redistributing toner Ordering toner cartridgesReplacing the toner cartridge Maintaining the toner cartridge Cleaning the photoconductor drum Returning the empty toner cartridgeTroubleshooting Preventing document and paper jamsClearing document jams Clearing document jamsADF misfeed Clearing document jams Output misfeed Roller misfeedClearing paper jams Paper feed area Paper JAMClearing paper jams Message Location of jam Go toClearing paper jams Paper exit area Paper JAM Clearing paper jams Fuser and toner cartridge areas Paper JAM Manual bypass area Bypass JAM Solving problems Display Meaning SolutionSymptom Possible cause and solution Paper feeding problemsSolving problems Printing and copying problems Problem Possible cause SolutionSolving problems Solving problems Problem Possible cause and solution Scanning problemsFaxing problems Solving problems Print quality problems Problem SolutionUse lighter weight pages. See Problem AaBbCcCalling for service Calling for serviceSafety information ConventionsLaser notices Electronic emission noticesLaser advisory label Laser notice Laser noticesIndustry Canada compliance statement Avis de conformité aux normes de l’industrie du CanadaEuropean Community EC directives conformity Electronic emission noticesMeter average sound pressure, dBA United Kingdom Telecommunications ActNoise emission levels Telecommunications notices Telecommunications noticesUsing the Lexmark X215 in Germany Declaration of conformity European countriesUsing the Lexmark X215 in Switzerland