Panasonic KX-FPG376 manual Allowing callers to leave private messages mailbox, To use a mailbox

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7. Answering Machine

7.6Allowing callers to leave private messages (mailbox)

This unit provides 2 mailboxes (mailboxes 1 and

2)for recording voice messages. Callers using a touch tone phone can leave a message in a specific mailbox by entering a mailbox number. Callers who use rotary phones or do not specify a mailbox can leave messages in the common memory. Also, passwords can be assigned to mailboxes 1 and 2. This is useful if you share the unit with other people, because only the person who knows the mailbox password can listen to messages in a mailbox.

7.6.1 To use a mailbox

1Record your TAM/FAX greeting message (page 51).

Sample message: “This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press {*} and the desired mailbox number {1} or {2}. Thank you.”

L If you cannot complete your TAM/FAX greeting message within 16 seconds, you can choose 60 seconds for your TAM/FAX greeting message (feature #54, page 63).

2Record your mailbox greeting message if necessary (page 56).

3Change the password for mailboxes 1 and 2, if necessary.

–For mailbox 1 password, see feature #51 (page 63).

–For mailbox 2 password, see feature #52 (page 63).

4Set the unit to TAM/FAX mode (page 45).

7.6.2 When a caller calls

1The caller calls your unit from a remote touch tone telephone.

L The TAM/FAX greeting message will be played.

2The caller presses {*} and the desired mailbox number ({1} or {2}).

L A mailbox greeting message will be played.

3After the beep, the caller leaves a message.

Note:

LIf the caller does not enter a mailbox number in step 2, the message will be recorded in the common memory.

7.7Recording your mailbox greeting messages

The recording time of each greeting is limited to 16 seconds for each mailbox.

Sample message: “This is (personal name). Please leave your name and message after the beep.”

LKeep the front cover page open for button locations.

1Press {MENU}.

2For mailbox 1:

Press {#}, then {5}{5}.

For mailbox 2:

Press {#}, then {5}{6}.

3Press {A} or {B} repeatedly to select “RECORD”.

4Press {SET}.

5Speak clearly about 20 cm (8 inches) away from the microphone.

L The display will show the remaining recording time.

6When finished recording, press {STOP}. L The unit will repeat your message.

7Press {MENU}.

To check the mailbox greeting message

1.For mailbox 1:

Press {MENU}, then {#}{5}{5}.

For mailbox 2:

Press {MENU}, then {#}{5}{6}.

2.Press {A} or {B} repeatedly to select “CHECK”.

3.Press {SET}.

LThe unit will play the message.

4.Press {MENU}.

To erase your mailbox greeting message

1.For mailbox 1:

Press {MENU}, then {#}{5}{5}.

For mailbox 2:

Press {MENU}, then {#}{5}{6}.

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Contents KX-FPG376 KX-FPG377 This model is designed to be used only in the U.S.AHow to use the operating instructions OpenHandset Location of controlsBase unit Buttons Listed in alphabetical orderThings you should keep a record Important safety instructions Never install telephone wiring during a lightning stormBattery For best performance Battery chargeOperating distance and noise Directory 10.1 OpenLCR service for the Caller IQ Direct commands for programmingWhen a function does not work, check Listening to recorded mailboxPower cord Included accessoriesPart number*1 Quantity Specifications Quick start sheetOverview Accessory informationTelephone Description of base unit buttons Description of handset buttons Installing the ink film Ink filmTurn Tight Replacing the ink filmInk film is not wrapped around the blue core Recording paper Paper trayTo use A4 size paper Battery replacement CorrectIncorrectTo attach the belt clip To remove the belt clip Belt clipHeadset optional To connect an optional headset to the handsetConnections Using surge protectorsLineprotectorsurge Battery charge Stop Menu Selecting the way to use your fax machinePress SET Your situation How to setup How to receive callsCase 1 TAM/FAX Telephone Answering Machine/Fax SETHow to setup SETFAX/START AB Menu Case 3 TEL onlySET Digital SP-PHONE Preparation How to receive faxes Case 4 FAX onlyHandset receiver volume Adjusting handset volumeRinger volume Speaker volumeFax voice guidance volume Adjusting base unit volumeAnswering machine volume Date and time Your logo FlashYour fax number Function Talk Using the handsetMaking phone calls SP-PHONE HoldclearAnswering phone calls Using the base unitAB REDIAL/PAUSE Digital SP-PHONE Paging the base unit from the handset IntercomPaging the handset from the base unit From the base unit to the handset Transferring a callFrom the handset to the base unit LOCATOR/INTERCOM to page the handsetDelete button You can also send faxes using the navigator directorySpace # $ To change capital or lower-case Letter Enter the correct character/numberErasing a stored item Making a phone call using the navigator directoryEditing a stored item Another method to erase a stored itemCaller ID service How Caller ID is displayedPress v or e. Example Viewing and calling back using caller informationTo edit a telephone number Caller ID Using the base unitFAX/START Digital SP-PHONE Erasing all caller information Erasing caller informationStoring caller information into the navigator directory Into the handsetSending a fax manually Stop Help AB REDIAL/PAUSE FAX/START Digital SP-PHONE SETDocuments you can send Programming items into the broadcast memory Sending a fax using the navigator directoryBroadcast transmission Adding a new item into the broadcast memorySending the same document to pre-programmed parties To cancel broadcast transmissionErasing a stored item from the broadcast memory To send the same document to a one-time group of itemsOff Activating TEL modeReceiving a fax manually-AUTO Answer OFF Stop FAX/START Digital SP-PHONEActivating TAM/FAX mode Telephone Answering Machine/Fax mode Receiving a fax automatically-AUTO Answer onChanging the ring setting in TAM/FAX mode Activating FAX only modeHow to receive calls How to receive faxesActivating the Distinctive Ring feature Distinctive Ring service from your phone companyUsing two or more phone numbers on a single telephone line Ring pattern SettingsProgramming the ring pattern assigned for fax Making a copy More copying featuresStart SET 92% Setting Recording Original Paper size Document Size 100%Default 86%Erasing your recorded greeting message Recording your greeting messageLeaving a message for others or yourself Erase Record StopFlash/Light Listening to recorded messagesErasing recorded messages Erase Stop Slow Listening to recorded messages Remote operation with the handset Playback Operating from a remote location Remote operations using the remote commandsButtons Remote commands Summary of remote operationOther remote operations Recording your mailbox greeting messages When a caller callsAllowing callers to leave private messages mailbox To use a mailboxTo record a memo message into a mailbox Listening to recorded mailbox messages using the base unitListening to recorded mailbox messages using the handset To erase all messages in a mailboxRecording your transfer greeting message How this feature worksTransferring recorded messages to another telephone To listen to messages in another memory after playbackTo erase your transfer greeting message Unit will repeat your message Press MenuTo check the transfer greeting message Pager callProgramming advanced features Basic featuresProgramming basic features ProgrammingAdvanced features Code #34 Setting the quick scan Code #26 Setting the Caller ID list to print automaticallyCode #31 Activating the Distinctive Ring feature Code #36 Receiving oversized documentsCode #44 Setting the memory reception alert Code #42 Setting the message alertCode #43 Setting the recording time alert Code #46 Setting friendly receptionDirect commands for programming features Program code and direct command button#25 Delayed transmission #13 Dialing mode#23 Overseas mode #01 Date and time#76 Connecting tone #51 Mailbox 1 password#52 Mailbox 2 password #80 Reset advanced featuresError messages Reports Error messages DisplayGenerate an intense magnetic field Out the documentRemaining film is low. Prepare a new film Recording paper jam occurred. Clear the jammed paperInitial settings When a function does not work, check hereGeneral Cordless handset Fax sending Fax receivingCopying Cannot listen to messages from a remote location If a power failure occursAnswering machine Messages in the mailbox do not play backRecording paper jams When the recording paper has jammed in the unitOpen the back cover When the recording paper was not fed into the unit properly StartDocument jams sending Document feeder cleaning Do not use paper products, such as paper towels or tissuesThermal head cleaning Openlcr OpenLCR service for the Caller IQ featureTo turn the Caller IQ on / OFF Caller IQ OFFUpdating the rate table downloading the rate table Downloading informationPress Press SET to start printing Printing information Base unitViewing information Handset Press For assistance, please call openLCR 1-866-openLCRReference lists and reports Base unit only Technical data about this product Paper specifications FrequencyFCC and Other Information FCC RF Exposure Warning Thermal Transfer Facsimile Limited WarrantyFAX categories Parts Labor Laser FacsimileFor In Limited Warranty product service Customer Services directory Index #77 Auto AnswerIndex No Extra Cost Panasonic FAX Advantage Program
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